Hope 360 Initiative for Peace (HOPE360) is an independent national non-governmental, non-profit, humanitarian and developmental organization supporting relief and development work in Nigeria hoping to be around the world with a vision of creating a society where men and women have an equal opportunity to participate in every sphere irrespective of their sex, gearing towards rebuilding a wall of peace and restoring their hope for a sustainable development. HOPE360 programs assist persons on the basis of need, vulnerability, regardless of creed, ethnicity or nationality. HOPE360 works through local partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which HOPE360 operates.
HOPE360 is a Nigeria based Organization and has been operating since 2018, with various humanitarian interventions being carried out in 2018 till date. Hope 360 Initiative works in the following thematic areas which include Health, Nutrition, Livelihood/Food Security, Education, CCCM/SHELTER/NFI, Protection, Peace Building and Conflict resolution.
Finance Officer
Job Type Contract
Qualification BA/BSc/HND
Experience 2 years
Location Borno
Job Field Accounting
Duration 7-Months
Closing Date: 30th-April-2022
The Finance and Admin Manager will be responsible for overall financial management, including budgeting and monitoring of project expenditures; financial reporting and auditing; forecasting expenditures; and maintaining and supervising project accounts, books of accounts, banking and financial operations, and all administrative work. He/she will advise the NPD and PM on all financial aspects of project operations
Duties and Responsibilities
Summary of Key Functions:
Under the direct supervision of the Project Manager the incumbent shall carry out the duties given below to achieve the mission:
Supervise and maintain financial and administrative records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports
Administrative support to the management programme including administration of budgets
Support to the project team in Borno, Accounting, Administrative and Financial Matters
Active support to resource mobilization, partnerships and networking issues
Prepare analytical report and TPP on Budget and Expenditure on a regular basis to produce in the AWP
Proper control of the supporting documents for payments and financial reports for all projects
Maintenance of the internal expenditures control system
Preparation of requisitions in Atlas and register of goods receipts in Atlas and make budget checks for requisitions, POs and vouchers.
Facilitation of information flow, coordination of schedule and other logistic arrangements
Lead the preparation and organization of meetings, workshops, seminars, outreach activities etc.
Ensure daily administrative and secretarial support to the team, including daily correspondences, maintenance of filing system, printing and photocopying, updating official travel and leave plan, visitor’s list and event list.
Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons
Advise and assist staff, volunteers and consultants on all issues of allowances, salary advances, travel claims and other financial matters; authorize payments due for claims and services
Prepare detailed cost estimates and participate in budget analysis and projections as required,
Maintain delivery records and make project transactions; maintain inventory of project assets; prepare IMED monthly, quarterly and annual reports; prepare ERD report; prepare fund release statements
Supervise the project vehicles, drivers and messengers as per HOPE360 & Govt. rules and regulations
Supervise the finance assistant and project associate
Perform any other duties assigned by the supervisor, Project Manager
Competencies
Corporate Competencies:
Demonstrates integrity by modeling the HOPE360’s values and ethical standards
Promotes the vision, mission, and strategic goals of HOPE360
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Development and Operational Effectiveness
Strong analytical skills
Strong customer-service skills with demonstrated ability to effectively interact with technical and non-technical end users in a pleasant, cooperative, and helpful manner.
Demonstrated ability to solve problems and work independently.
Ability to read, analyze, interpret and apply general technical instructions and procedures
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humoured even under pressure
Knowledge Management and Learning
Shares knowledge and experience
Seeks and applies knowledge, information, and best practices from within and outside UNDP
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Required Skills and Experience
Education:
BSc, HND in Business Administration, Finance, Accounting or Management from a recognized university
Experience:
Minimum of 2 years of accounting experience
Experience managing finance and administration operations and reporting functions
Demonstrable proficiency with Microsoft Word, Excel, PowerPoint, Access and other accounting tools
Experience of working with Planning Commission, specifically GED/ MDG project will be preferable.
Language Requirements:
Excellent communication skills, both verbal and written, in English
Method of Application
HOPE360 is committed to ensuring that all our personnel and programmes are absolutely safe for children.
We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organization and all candidates will, therefore, be subject to this scrutiny.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Applicants are advised that Hope 360 Initiative for Peace does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
To all the volume applications received, HOPE360 will provide feedback to all applicants. Only shortlisted candidates will be contacted.
Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received. HOPE360 reserves the right to change the closing date, if considered necessary.
Interested and qualified candidates should submit their Cover letter and CV which should not be more than 3 pages with the position applied for as the subject; The documents should be forwarded to [email protected] copy [email protected]
