Logistics Officer At Hope 360 Initiative for Peace (HOPE360)

Hope 360 Initiative for Peace (HOPE360) is an independent national non-governmental, non-profit, humanitarian and developmental organization supporting relief and development work in Nigeria hoping to be around the world with a vision of creating a society where men and women have an equal opportunity to participate in every sphere irrespective of their sex, gearing towards rebuilding a wall of peace and restoring their hope for a sustainable development. HOPE360 programs assist persons on the basis of need, vulnerability, regardless of creed, ethnicity or nationality. HOPE360 works through local partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which HOPE360 operates.

 HOPE360 is a Nigeria based Organization and has been operating since 2018, with various humanitarian interventions being carried out in 2018 till date. Hope 360 Initiative works in the following thematic areas which include Health, Nutrition, Livelihood/Food Security, Education, CCCM/SHELTER/NFI, Protection, Peace Building and Conflict resolution.

Logistics Officer

ROLE PURPOSE:

The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the

project including procuring all program supplies and services, accounting for all assets, managing stocks,

and managing fleet concerns.

SCOPE OF ROLE:

SCOPE:

Job Title: Logistics Officer

Employment Category: Contract

Employment Type: Full-Time

Location: Borno

Duration 7-Months

Slot: 1 Opening

Reports to: Project Coordinator

Staff directly reporting to this post: None

Closing Date: 30^th-April-2022

Budget Responsibilities:

Other Reporting and Coordination Responsibilities: Communicates with the Safety Officer,

Finance Officer, Operations team in HOPE360 National Office, Admin Assistant and other stakeholders

working for the project

KEY AREAS OF ACCOUNTABILITY:

Project Delivery

 Coordinates to all units for timely program implementation.

 Accountable for the compliant processing of all procurement of program supplies, office supplies,

training materials, training venues, catering services, among others that are needed for the

emergency response operations according to the Procurement Policy

 Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset

management forms, fleet management forms, warehousing documents, distribution reports, and

other pertinent documents relating to supply chain. Follow up with suppliers e.g. delivery

schedules of goods and other procurement related concerns. This includes coordinating with the

suppliers/service providers for the delivery and transportation of the goods for the program.

He/she is also responsible for giving feedback from the program staff to the supplier and vice

versa.

 Accountable for the accounting, maintenance of kitting of goods/equipment for the program. This

includes keeping and monitoring warehousing records of all goods that are received and

dispatched.

 Identify what goods/equipment needs to be replenished, purchased and/or dispersed.

 Maintain a file or record of suppliers through the Supplier Database, ensuring that they are

compliant with Child Safeguarding and Fraud Policies of HOPE360.

 Ensures proper documentation of all Supply Chain processes.

 Responsible for creating and maintaining the Procurement Tracker for all procurements.

 Responsible for submission of the Supply Chain KPI Report to the Logistics Manager.

 Issues assets to staff and tracks assets assigned to staff through the Asset Register.

 Oversees fleet concerns that includes the daily movement of the program and support staff,

mobilization of program supplies for distribution and for trainings/workshops, observance of

safety & security protocols, management of drivers (both SC drivers and rented vehicle drivers),

and submission of the monthly Fleet Analysis.

 Responsible for keeping track of all supplies received and dispatched through the Warehouse

Tracker and for keeping documentation for these movements intact, including acknowledgement

from beneficiaries for distributed goods/kits.

 Assist and accommodate the implementation team in all of the administrative and logistics

support needed.

Administration

 Ensures the appropriate use and security of assets and equipment assigned to the project office

area.

 Ensuring proper housekeeping of physical and electronic files and project assets are accounted for

and deployed as appropriate

 Endorsing to a wider audience of lessons learned

 Performs other duties and responsibilities delegated by the heads within his or her capacity and

HOPE360 Mandate

Monitoring and Evaluation

 Finalize reports on the status of the available and consumed supplies including funding source

Institutional Learning

 Contribute to organizational learning and enhanced capacity in planned intervention and

activities by providing feedback to the team on things and areas that are to be improved

 Outlines recommendations for key issues that arise during the project implementation

Security and Safety

 Contribute to the running monitor of the prevailing security conditions by gathering security related information.

 Assist in ensuring that the necessary measures are in place to ensure security, safety, health, and

well-being HOPE360 staff, and other visitors; and that security standards and procedures

are strictly adhered to.

 Support partnering efforts and opportunities with the Local Government Units, other government

line agencies and structures, NGOs, and other stakeholders through consultation, information

sharing when necessary.

 Provides comments and suggestions when deemed necessary to all other activities such as

resource mobilization, project conceptualization, fund sourcing, and other provide related

strategic endeavors as required of the project.

CORE COMPETENCIES:

Leading cluster

 Leading and inspiring others – Demonstrates leadership in all our work, embodies our values,

and articulates a compelling vision to inspire others to achieve our goals for children.

 Delivering results – Takes personal responsibility and holds others accountable for delivering

our ambitious goals for children, continually improving their own performance or that of the

team/ organization.

 Developing self and others – Invests time and energy to actively develop self and others to help

Thinking cluster

 Problem solving and decision making – Takes effective, considered and timely decisions by

gathering and evaluating relevant information from within or outside the organization.

 Innovating and Adapting – Develops and implements innovative solutions to adapt and succeed

in ever-changing and uncertain global and working environments.

 Applying technical and professional expertise – Applies the required technical and professional

expertise to the highest standards; promotes and shares best practice within and outside the

organization.

Engaging cluster

 Working effectively with others – Works collaboratively to achieve shared goals and thrives on

diversity of people and perspectives; knows when to lead and when to follow and how to ensure

effective cross-boundary working.

 Communicating with impact – Communicates clearly and confidently with others to engage and

influence; promotes dialogue and ensures timely and appropriate messages, building confidence

and trust.

 Networking – Builds and uses sustainable relationships and networks to support the work of

HOPE360.

BEHAVIOURS (Values in Practice)

Accountability:

 holds self-accountable for making decisions, managing resources efficiently, achieving and role

modelling HOPE360 values

 holds the team and partners accountable to deliver on their responsibilities – giving them the

freedom to deliver in the best way they see fit, providing the necessary development to improve

performance and applying appropriate consequences when results are not achieved.

 Holds self-accountable for ensuring that supply chain policies are adhered to

Ambition:

 sets ambitious and challenging goals for themselves and their team, takes responsibility for their

own personal development and encourages their team to do the same

 widely shares their personal vision for Save the Children, engages and motivates others

 future orientated, thinks strategically and on a global scale.

Collaboration:

 builds and maintains effective relationships, with their team, colleagues, Members and external

partners and supporters

 values diversity, sees it as a source of competitive strength

 approachable, good listener, easy to talk to.

Creativity:

 develops and encourages new and innovative solutions

 willing to take disciplined risks.

Integrity:

 honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

 College degree holder

 Knowledgeable in Microsoft word and excel application

 Experience in handling logistics and procurement

 Effective communication skills, both in written and verbal forms in order to establish effective

relationships with a wide range of audiences, including at a geographical distance

 Ability to think and act fast

 High flexibility

 Strong sense of urgency and work ethic.

 Resourceful and focuses on the solution rather than the problem.

 Can tolerate working under ambiguous circumstances and sometimes difficult situations

Method of Application

HOPE360 is committed to ensuring that all our personnel and programmes are absolutely safe for children.

We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organization and all candidates will, therefore, be subject to this scrutiny.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Applicants are advised that Hope 360 Initiative for Peace does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.

To all the volume applications received, HOPE360 will provide feedback to all applicants. Only shortlisted candidates will be contacted.

Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received. HOPE360 reserves the right to change the closing date, if considered necessary.

Interested and qualified candidates should submit their Cover letter and CV which should not be more than 3 pages  with the position applied for as the subject; The documents should be forwarded to  [email protected] copy [email protected]