Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children’s lives now, we change the course of their future and ours. Please give monthly and support our mission. Save the Children is working to strengthen health systems and support maternal and child health in four northern states. Much work needs to be done for Nigeria to deliver its promises on Millennium Development Goals 4 and 5 (which aim to reduce child mortality and improve maternal health) before 2015. Facts About Nigeria More than 173 Million people live there The average girl stays in school only until she’s 9 123 out of 1000 children die before their 5th birthday A parent earns an average of just $4 a day Our Work Save the Children has been working in Nigeria since 2001. We’re helping to improve health systems in northern Nigeria to delivery maternal, newborn, and child health services, including the revival of routine immunization.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 2 years
- Location: Cross River
- Job Field: Finance / Accounting / Audit , NGO/Non-Profit
ROLE PURPOSE:
As part of the Finance team, the Finance Assistant will be responsible for supporting effective financial management and administration processes for the Ogoja FO program.
He/she will support Nigeria Finance team in areas of; Invoice uploading, electronic archiving of financial documents, Single accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABILITY:
Financial Support Roles:
- Upload vendors/supplier invoice on Prosave
- Raise cheques approved by relevant budget holders and reviewed by finance officer and taking them to signatories for signing.
- Perform bank related activities; picking up monthly bank statements and other Correspondence (PAYE/WHT receipt inclusive)
- Support in the payments of participants and other beneficiaries payments at trainings and meetings
- Maintain and update of GLACOS on daily basis
- Assist in the remittance of statutory payments (WHT) on/before the due date
- Requesting and Collection of Finance unit office stationary and consumables from the Admin office for day to day business activities.
- Support in the verification of all assets
- Reconciling and matching of transactions on the system on weekly basis (single accounts reconciliation)
Archiving of Document Role:
- Ensure all payment and journal vouchers are electronically archived on monthly basis
- Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
- Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
- Support during audits to retrieve selected samples a week before the commencement of any audit exercise
- Return all vouchers to their appropriate box files after the conclusion of any audit exercise
- Assist during audit to retrieve all relevant documents for audit exercise
- Produce soft/scanned copies of documents for retention purposes.
- Keep a standard record of document retrieval and return log
- Verify all transactions and ensure that the relevant supporting documents have been filed
- Maintain a filing system for all transactions
- Support in maintaining soft copy archiving system
- Any other duties as assigned by the supervisor or line manager
Working Contacts
- Internal: All budget-holders, field offices and other staff members
- External: Auditors, Bank, Government bodies, regulatory agencies
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- accuracy and timeliness in all areas of responsibility
- high level of accuracy in work, and ability to analyse complex sets of relationships and situations
- holds self and others accountable
Ambition
- sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future-orientated, thinks pro-actively
Collaboration:
- working effectively with stakeholders to achieve common goals
- excellent communication and interpersonal skills
- builds and maintains effective relationships, with their team, colleagues, members and external partners
- approachable, good listener, easy to talk to
Creativity:
- designing more effective admin systems
- willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency, demonstrates highest levels of integrity.
SKILLS & EXPERIENCE
Essential:
- A HND/BSc in Accounting.
- 2 yeato work under pressure and sometimes shift between work time
- Ability rs’ experience in INGO or/and 1 year audit or accountancy work experience
- Attention to Detail
- Good knowledge of Microsoft Excel
- Ability to work within a multicultural and multi-religious settings
