Job Summary
The Finance and Admin Officer will coordinate financial management for FINDEF at one of its sub office. S/he will ensure that all financial transactions and reporting are in compliance with FINDEF’s finance policies and processes. S/he will also be responsible for tasks related to office administration, logistics and procurement as deemed necessary for activity implementation, support and execution
Job Title: Finance and Admin Officer
Location: Zamfara
Reports to: Finance Manager
Specific Responsibilities
- Ensure that FINDEF financial policies, regulations and procedures are followed in all financial transactions
- Perform all treasury management duties in the suboffice(s)
- Review Travel Expense Reports (TERs) of staff and other project advances before making a request from the head office
- Prepare and report weekly office petty cash expenses, maintaining daily records of all expenses incurred and also request for reimbursement
- Prepare and send request for vendor’s payment for project expenses
- Maintain, update and monitor FINDEF’s assets register
- Prepare and send monthly staff payroll schedule, CNMs, enumerator’s payments
- Request and retire advances for project expenses and Admin expenses.
- Ensure appropriate filing of all expense document and petty cash records.
- Review all documents supporting expenses to ensure they are in line with the organization policy and donor requirement.
- Participate in the internal control and review of the sub office(s) books and accounts
- Assist in logistics activities; coordinate picking up items sent to the sub office
- Organize official meetings and ensure it is well executed
- Manage and update all staff attendance records, leave records, and travel records of staff related to project activities.
- Manage and update all employee records as new employees are on-boarded and when employee exit the organisation.
- Serve as first point of contact for the organization and also receive guests on behalf of the organization
- Ensure employee complaints and welfare are channelled and resolved appropriately
- Supervise the activities and task of the driver, cleaners and security guards employed.
- Prepare weekly Admin report.
- Perform any other duties as assigned by supervisor
Skills Required
- Attention to detail, anticipation and follow up while maintaining highest levels of confidentiality.
- Possesses strong organizational and problem-solving skills within a fast-paced environment.
- Must be a self-starter and internally driven to success and hard work.
- Good knowledge of accounting practice, policies, and procedure.
- Possesses strong cross-cultural communication skills, both written and verbal.
- Must be a humble team player.
- Great interpersonal skills, organized and detail-oriented
- Ability to be flexible and adaptable, taking on additional responsibilities as needed.
- Knowledge of computer systems and its applications such as outlook, power point, word, and Excel including formulas/formatting.
- Must have analytical and report writing skills.
- High level of integrity and stewardship.
- Willing and able to be based and travel regularly within remote areas, where services are limited.
- Fluency in English and Hausa/Fulani
- Practical experience managing staff and programs in insecure locations.
Qualifications and Requirements:
- Bachelor’s degree in Accounting or Finance
- Minimum of 2 – 3 years relevant professional experience in Accounting/Financial Management (in INGO or NGO preferably)
How to Apply
Interested applicants can send ONLY updated CV (maximum of 2 pages) and cover letter (one Page only) both should be in pdf format.
Send to [email protected], entry closes by November 30, 2021.
Write the position and state as the subject of the email, “Finance and Admin Officer- Zamfara”
