Center for Advocacy, Transparency and Accountability Initiative (CATAI) is established in 2018 is registered as an NGO with Head Office in Maiduguri – Borno State. We have been visible in Borno Adamawa and Yobe states implementing projects in protection, community empowerment, livelihood, environment, health, peace building, education and governance. We are currently implementing the ECW-MYRP Project in a consortium with Grow Strong Foundation, Goalprime Organisation of Nigeria and Restoration of Hope Initiative (ROHI) as Lead and a project with International Alert. Our approach is aligned with our mission to enhance services delivery and empower citizens envisioning a world where people in the most remote areas of the globe can have access to the basic needs of life. With values around Integrity, Partnership, result-based and sustainability..
POSITION(S): ADMIN INTERN
NUMBER REQUIRED: TWO (2)
REPORTS TO: Finance and Admin Officer
SUPERVISES: Nil
GENERAL DESCRIPTION OF ROLE:
The purpose of this role is to provide administrative support for the office in line with CATAI policies, International and Nigeria Labour Law, donor requirements, and Nigerian laws. Under the training and supervision, by the Admin and Finance Manager, the intern(s) is(are) expected to work very closely with other staff in the field and office to process any required documents in support of project, program or administrative activities and contribute to the effective administrative duties and give support to the field office where necessary.
KEY RESPONSIBILITIES: • Support the Admin and Finance Manager in general functions.
• Facilitate vendors registrations, processing of documents and prepare necessary documents.
• Oversee the maintenance and updating of the inventory register.
• Ensure timely reservation, flights bookings and other support services for staff.
• Prepare and file documents for signature and/or action, as necessary and ensure that proper filing systems are in place for the office.
• Prepares and Maintains records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule.
• Prepare reports on personnel financing and ensure that reporting requirements are fulfilled in an accurate and timely manner.
• Support to ensure compliance with CATAI standards, policies and procedures are duly complied with in all financial processes.
• Support to Ensure appropriate request for quotation is placed and correct quotations received for processing.
• Support the planning and organization of meetings and workshops.
• Handle and update the Vehicle and Generator maintenance and fuelling Trackers.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Perform any other related duties as requested.
REQUIRED EDUCATIONAL QUALIFICATION, EXPERIENCES, TECHNICAL SKILLS AND LANGUAGE COMPETENCE:
• A degree in Business/Public Administration or related field.
• 0-1 year of experience working in administration.
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, PowerPoint and Outlook.
• Fluency in English with excellent writing and speaking skills is required.
• Possess the ability to handle Administrative Routines.
HOW TO APPLY:
Click this LINK to Apply
POLICY STATEMENTS:
Center for Advocacy Transparency and Accountability Initiative (CATAI) operates in an equal opportunity environment and has policies that actively encourage gender equality, diversity and social inclusion, Child Safeguarding, Adolescents and Youth Initiatives, PSEA, GBV, VAC and Fraud.
Only shortlisted candidates will be contacted.
CATAI Does not Charge any fee to facilitate any recruitment process.
DEADLINE: APPLICATION CLOSES 25th February, 2022.
