REQUEST FOR QUOTATION

RFQ TITLE:	REQUEST FOR QUOTATION (RFQ) FOR LAPTOP VENDORS
RFQ NUMBER:	RFQ-DKF -11-001
ISSUE DATE:	10TH  SEPTEMBER, 2024.
SUBMISSION DEADLINE:	24TH SEPTEMBER, 2024.
WEBSITE:	dkf.ngo
MAIL ADDRESS:	[email protected]
OFFICE ADDRESS:	NO: 24 KULA CLOSE, KAREWA GRA, JIMETA YOLA.

INTRODUCTION

ORGANIZATIONAL OVERVIEW

The Debbie Kauna Foundation (DKF) is a national women-led non-governmental organization in Nigeria dedicated to advancing the rights and opportunities of persons with disabilities, with a special focus on women and girls. DKF operates with a clear mission to educate, empower, and train Nigerians with disabilities, aiming to improve their quality of life and ensure they enjoy optimal health. The organization’s vision extends beyond individual support, aspiring to create a society where Nigerians with disabilities have equal opportunities in all aspects of life, including education, employment, and healthcare. The organization is driven by a deep compassion for those affected by conflict in Nigeria and aims to address the challenges facing this vulnerable population.

PURPOSE OF RFQ:

Debbie Kauna Foundation is seeking quotations from qualified vendors for the supply of Laptops as per the specifications listed below. We invite you to submit your best pricing and delivery terms for consideration.  

SCOPE OF WORK (SOW)

The vendor is expected to supply brand-new, high-performance laptops that meet the following specifications:

Specifications

S/N	ITEM	SPECIFICATIONS
1	Processor	Minimum Corei i5
2	Brand	Lenovo
3	Model	T490
4	Storage	Minimum 512GB SSD
5	Graphics	Integrated Graphics (Optional: Dedicated GPU)
6	Display	14-15.6 inches, Full HD (1920×1080) [touch screen (optional)]
7	Operating System	Windows 11 Pro or equivalent
8	Connectivity	Wi-Fi 6, Bluetooth 5.0
9	Ports	USB-C, HDMI, USB 3.0, Audio Jack
10	Battery Life	Minimum 8 hours
11	Warranty	Minimum 1-year warranty
12	RAM	Minimum 16GB DDR4
13	Keyboard	Backlit Keyboard with soft, responsive keys
14	Generation	Minimum 10th Generation

Additional Features

• Audio: Built-in speakers with high-quality sound
• Security Features: [e.g., TPM 2.0, fingerprint reader]
• Energy Star Rating: [e.g., Energy Star certified]

Quantity

S/N	ITEM	QUANTITY
1	Laptop	1

Delivery

Delivery is expected within [1 week] week after receipt of the Purchase Order (PO). Delivery location: [DKF Head Office, NO: 24 Kula Close, Karewa GRA, Jimeta Yola].

Evaluation

The evaluation of the quotations will be based on the following criteria:

1. Compliance with specifications
2. Price competitiveness
3. Warranty and support services
4. Delivery time
5. Vendor’s reputation and experience

Submission Instructions

Please include the following information in your quotation:

1. Unit price and total price (including taxes)
2. Estimated delivery time
3. Warranty period and support details
4. Company profile and references

Requirements for Quotation Submission

• Quotations must be submitted in [electronic format/email/hard copy] by [24^TH SEPTEMBER, 2024] or to be submitted physically at the Head Office.
• Quotations should be sent to the following address/email:

  [Address:  NO: 24 Kula Close, Karewa GRA, Jimeta Yola .Mail: [email protected]]

The subject line should be marked: “RFQ: REQUEST FOR QUOTATION FOR LAPTOP VENDOR”.

RFQ Schedule

• RFQ Issue Date: [10^TH  SEPTEMBER, 2024.]

• Deadline for Submitting Questions: [23^RD SEPTEMBER, 2024.]
• Deadline for Quotation Submission: [24^TH SEPTEMBER, 2024.]

Contact Information

For any queries or clarifications regarding this RFQ, please contact:

Contact Person: Jesse-Praise Bubwa

Birdling Mail: [email protected]  

Phone Number: +234 8122801568 [calls]

+234 9161617798 [WhatsApp]

Terms and Conditions as Per DKF’s Policy

• Payment terms: Payment will be made within 2 weeks after delivery and acceptance of goods
• All responses to this RFQ will be treated as confidential.
• DKF reserves the right to accept or reject any quotations.
• The selected vendor will enter into a contract with DKF under the terms outlined in this RFQ and any subsequent negotiations.
• Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by DKF. This RFQ is conducted in accordance with the DKF Procurement Policies.
• Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by DKF. DKF is under no obligation to award a contract to any Bidder as a result of this RFQ. DKF shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process
• DKF enforces a 5% withholding tax deduction on the total contractual sum. DKF reserves the right to validate documentation accuracy. Inquiries or clarifications on tax matters should be communicated before the RFQ submission deadline. Participation implies vendor agreement to the outlined withholding tax and VAT exemption policies
• Language in which Quotation will be submitted must be in English.
• No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.

Attachments 

All Applicants Are to Attach:

• Business Registration Certificate
• Tax Compliance Certificate
• Warranty Certifications

Attaching the right certificates to an RFQ submission demonstrates the vendor’s credibility, reliability, and commitment to compliance, which improves the likelihood of being selected for the contract.

Please Note: Kindly send your Quotation to [email protected] and copy this Mail Address:

[email protected]