Relief Rescue Initiative (RRI) is a National Non-governmental organization, which is committed and active in community humanitarian and developmental projects with its presence in Borno, Adamawa, Benue, Yobe and Jigawa States. The primary focus of RRI is on improving and alleviating the problems of the less privileged, deprived, vulnerable group and people affected by armed conflicts and other Natural/Man made disasters in their struggle to obtain a life of justice and dignity. Areas of focus include; food security and livelihood, Nutrition, Protection, Education, Water sanitation and hygiene (WASH), Metal health, and psychosocial support (MHPSS) achieved through the implementation of projects targeted at the community level especially on the most vulnerable members of the community.
In line with its focus, RRI will be implementing WASH and Multipurpose Cash Assistance in Jigawa States In partnership with IOM-RRF Project. This is aimed at preventing already vulnerable House Holds from falling into starvation, malnutrition and diseases.
We invite applications for:
Title: Request for Quotation for the Procurement of Stationery, Communication (Recharge Cards), Consumables, Training & Capacity Building Materials, Car Hire Service and setting up of CFM Desk for WASH and Multipurpose Cash Assistance in Jigawa State
Reference Number: IOM/RRF/RRI/RFQ/24/001
Location: Jigawa
Project Title: Emergency WASH and Multipurpose Cash Assistance to flood-affected Communities in Jigawa State
Details
- Issued by: Relief Rescue Initiative – RRI a non-governmental National Organization working to alleviate human suffering among women, girls, men, Boys, Persons with Disability (PLWD) and Marginalized. This RFQ is to support her WASH and Multipurpose Purpose Cash Assistance project in Jigawa State.
Lot 1: Stationery Items
| S/No | Description | Unit | Quantity |
| 1 | Paper (A4) | Carton | 3 |
| 2 | Biro | Pack | 4 |
| 3 | Stapler | Pieces | 2 |
| 4 | Flip Charts | Pack | 1 |
| 5 | Flipchart Stand | Pieces | 4 |
| 6 | Permanent Marker | Pack | 2 |
| 7 | White Board Marker | Pack | 2 |
| 8 | Highlighter | Pack | 2 |
| 9 | Punch Pocket (white transparent) | Pack | 3 |
| 10 | Masking tape | Pieces | 3 |
| 11 | Sticky Notes | Pack | 5 |
| 12 | Office File | Pack | 2 |
| 13 | Pin Remover | Pieces | 4 |
| 14 | Stapler Pins | Pack | 1 |
| 15 | Hard Cover Register/Ledger | Pieces | 17 |
| 16 | Paper Clip | Pack | 2 |
| 17 | Battery For Public Address System | Pieces | 10 |
| 18 | File Tag (Indian Tag) | Pack | 2 |
| 19 | Paper Punch | Pieces | 2 |
| 20 | Carbon Paper | Pack | 1 |
| 21 | Ruler | Pack | 1 |
| 22 | Projector Stand | Pieces | 2 |
Lot 2: Communication Costs
| S/No | Description | Unit | Quantity |
| 1 | Recharge Cards for Staff Communication | 1,000 denomination | 300 |
| 2 | Recharge Cards for Office Internet | 1,000 denomination | 150 |
Lot 3: Consumables
| S/No | Description | Unit | Quantity |
| 1 | Refill of Water Dispenser | Bottles | 20 |
| 2 | Refill of Multicolour Printer (Toner) | Pack | 2 |
| 3 | Office Cleaning Solution (Detergents, Liquid soaps) | Pieces | 3 |
| 4 | Insecticides and disinfectants | Pieces | (2 insecticides, Izal 4litres, Detol 1 litres and Hypo/Jig 3big) |
| 5 | Tea and Beverages | Pieces | (Nescafe Gold 3, Tea 15pack, Sugar 15 Pack, Nescafe Tin 5) |
| 6 | Toilet Papers | Pack | 3 |
| 7 | Refreshment for Coordination/Reflection/Guest Meeting at RRI | Pieces/Person | 10 Maltina, 10 Short Bread (Yale brand) |
| 8 | Face Mask | Packs/boxes of 50 pieces | 3 |
Lot 4: Training of Hygiene Promoters
| S/No | Description | Unit | Quantity |
| 1 | Breakfast | Meal/Person | 20 |
| 2 | Lunch | Meal/person | 20 |
Lot 5: Capacity Building for WASHCos
| S/No | Description | Unit | Quantity |
| 1 | Breakfast | Meal/Person | 35 |
| 2 | Lunch | Meal/Person | 35 |
Lot 6: PDM Training to Enumerator
| S/No | Description | Unit | Quantity |
| 1 | Breakfast | Meal/Person | 35 |
| 2 | Lunch | Meal/Person | 35 |
Lot 7: Setting up of CFM Desk
| S/No | Description | Unit | Quantity |
| 1 | Hard Cover Notebooks for documentation (1 pack of 5 Pieces) | Packs | 5 |
| 2 | Pen (1 pack) | Packs | 5 |
| 3 | Plastic Chairs | Pieces | 15 |
| 4 | Plastic Tables | Pieces | 1 |
| 5 | Big Mats | Pieces | 5 |
| 6 | Suggestion Box | Pieces | 5 |
Lot 8: Visibilities for the Project Implementation
| S/No | Description | Unit | Quantity |
| 1 | CHPs Branded Reflective Jackets | Pieces | 20 |
| 2 | WASHCOMS Branded Reflective Jackets | Pieces | 70 |
| 3 | Enumerators Branded Reflective Jackets | Pieces | 15 |
| 4 | PDM Branded Reflective Jackets | Pieces | 25 |
| 5 | CRM Branded Reflective Jackets | Pieces | 5 |
| 6 | Sign Post for Boreholes | Pieces | 10 |
| 7 | Staff Khaki Branded Jackets | Pieces | 18 |
| 8 | Roll-up Banner for Distribution | Pieces | 6 |
| 9 | WFMT Branded Reflective Jackets | Pieces | 25 |
| 10 | Water Quality Monitors Reflective Jackets | Pieces | 25 |
| 11 | Flex Banner for CHP Training | Pieces | 1 |
| 12 | Flex Banner for WASHCOMS Training | Pack | 1 |
| 13 | Flex Banner for Enumerators Training | Pieces | 1 |
Lot 9: Carhire Service
| S/No | Description | Unit | Quantity |
| 1 | 2 Cars Roving across 5 LGAs of Jahun, Miga, Kirikasama, Buji and Gwaram | Vehicles | 2 |
Lot 10: Training Materials
| S/No | Description | Unit | Quantity |
| 1 | Training Materials | Jotters (Branded with USAid, IOM, RRF and RRI Logos)/Pen/ | 100 |
Lot 11: Public Address System
| S/No | Description | Unit | Quantity |
| 1 | Public Address System | Sonok 15 Bluetooth Rechargeable public address system with dual mic. | 4 |
Application Closing Date
3rd November, 2024.
Submission of Tender Documents
Interested and qualified prospective Vendors should submit their quotes to: [email protected] using the Title as the subject of the mail.
Submission Guidelines
- Each lot must be quoted separately in a detailed breakdown.
- Vendors may bid on one or more lots.
- RRI will comply with statutory laws and will deduct 5% WHT on all Supplies and 10% WHT on Rentals/Hires
- Include Unit Price for each item on Qoute.
- Include the following documents:
- Quotation on company letterhead.
- Company profile.
- Registration certificates.
Evaluation Criteria
- Price (for each lot)
- Delivery Time
- Compliance with Specifications
- Vendor Experience and Capability
- Payment Terms
- Environmental friendly items.
Terms and Conditions:
- Payment Terms: Payment will be made within 30 days of successful delivery and inspection of goods.
- Delivery Location: RRI Office Dutse
- Delivery Timeline: Goods must be delivered within 3days of the order confirmation.
- Penalties: Late deliveries can lead to termination of Order.
Contact for Clarifications:
For any inquiries related to this RFQ, please contact “Fori Ishaku”, at [email protected] or 07060585910 , 08128550332 .
Important Information for Vendors
- No Payment for Submission of Quotes: Relief Rescue Initiative (RRI) will not request or require any form of payment or fees for the submission of quotations. Submission of quotes is free, and participation in this process does not obligate RRI to issue a purchase order or contract.
- RFQ Disclaimer: This Request for Quotation (RFQ) is not a purchase order. RRI reserves the right to reject any or all quotes, and no compensation will be provided for any costs or expenses incurred in preparing or submitting a quote. RRI is relieved of all liabilities that may arise from the submission of quotes.
- Relief Rescue Initiative has zero tolerance towards sexual exploitation and Abuse (including abuse to children) and Discrimination perpetrated by our staff, vendors, suppliers, and their representatives or related personnel. They are all expected to adhere strictly to RRI’s safeguarding principles, high standards of conduct, ensuring the safety and dignity of individuals affected by the project. We take serious complains and concerns about sexual exploitation and abuse and will not hesitated to enforce disciplinary measures against staff and related personnel found in breach of our policy.
- All staff, vendors, suppliers, and their representatives or related personnel must sign RRI Code of Conduct before engagement.
Kindly use the format below:
Feel free to add rows to accommodate more items.
| S/N | ITEM DESCRIPTION / SPECIFICATION | QTY | UNIT COST | AMOUNT |
| 1. | ||||
| 2. | ||||
| RRI is complaint to tax laws and all quotes are liable to 5% WHT and 10%WHT for Car Hire and all Rentals | WHT@5% | |||
| Total | ||||
