Procurement Specialist At Cedar Foundation for Disability (CFfD)

Organizational Context

The Cedar Foundation for Disability is dedicated to promoting inclusive and equitable opportunities for individuals with disabilities. Through advocacy, capacity building, and humanitarian assistance, we empower marginalized groups, particularly women and children with disabilities, to lead dignified lives.

Cedar Foundation for Disability aligns with United Nations (UN) standards for disability inclusion, human rights, and sustainable development. The Program Intern will support our programs in line with the UN Convention on the Rights of Persons with Disabilities (CRPD) and the 2030 Sustainable Development Goals (SDGs), particularly SDG 10 (Reduced Inequalities) and SDG 16 (Peace, Justice, and Strong Institutions).

Job Title: Procurement Specialist
Organization: Cedar Foundation for Disability
Location: Borno State (with travel to other project locations as required)
Job Type: Full-Time
Reports To: Deputy ED

Application Closing Date: 10/10/2026

Organizational Background

Cedar Foundation for Disability (CFfD) is a non-profit and developmental organization committed to promoting the rights, inclusion, protection, and socio-economic empowerment of persons with disabilities, women, children, and other vulnerable groups. CFfD implements inclusive humanitarian, resilience, and development programmes across conflict-affected and underserved communities in Nigeria.

Job Summary

The Procurement Specialist is responsible for managing and coordinating CFfD’s procurement processes to ensure the timely, transparent, cost-effective, compliant, and accountable acquisition of goods, services, and works. The position will ensure that procurement activities are conducted in accordance with CFfD policies, donor requirements, applicable laws, and recognized humanitarian procurement standards.

The Procurement Specialist will support procurement planning, sourcing, solicitation, bid evaluation, supplier management, contract administration, procurement documentation, and market assessment while promoting value for money, competition, transparency, integrity, and ethical procurement practices.

Key Responsibilities

Procurement Planning

• Develop and maintain annual and project-specific procurement plans.
• Consolidate procurement needs from programmes and support departments.
• Review procurement requests for completeness, accuracy, and budget availability.
• Coordinate procurement schedules to ensure timely delivery of goods, services, and works.
• Advise departments on appropriate procurement methods and processes. • Monitor procurement plans and provide regular updates to management.

Procurement Process Management

• Coordinate end-to-end procurement processes in accordance with approved procedures.
• Prepare and issue Requests for Quotations (RFQs), Requests for Proposals (RFPs), Invitations to Bid, and other solicitation documents.
• Identify and invite qualified suppliers and service providers.
• Receive and securely maintain quotations, bids, and proposals.
• Ensure fair and transparent supplier selection processes.
• Coordinate technical and financial evaluation processes.
• Prepare bid analysis and evaluation documentation.
• Ensure appropriate approvals are obtained before purchase commitments are made.
• Prepare purchase orders, contracts, and other procurement documents.
• Follow up on deliveries and ensure timely completion of procurement processes.

Supplier and Vendor Management

• Identify, prequalify, and maintain a database of reliable suppliers and service providers.
• Conduct supplier due diligence and verification.
• Maintain up-to-date supplier records and documentation.
• Monitor supplier performance, quality, pricing, and delivery timelines.
• Maintain professional and ethical relationships with suppliers.
• Support supplier performance reviews and contract renewal processes.
• Investigate and escalate supplier performance issues when necessary.
• Promote a competitive and diverse supplier base.

Market Research and Value for Money

• Conduct regular market assessments and price surveys.
• Monitor market prices, availability, and supplier capacity.
• Identify cost-effective and reliable sources of goods and services.
• Ensure procurement decisions demonstrate value for money.
• Provide market intelligence to support procurement planning and budgeting.
• Maintain evidence of market assessments and price comparisons.

Contract and Purchase Order Management

• Prepare and maintain procurement contracts and purchase orders.
• Monitor contract deliverables, expiry dates, and performance requirements.
• Ensure suppliers comply with contractual terms and conditions.
• Track outstanding purchase orders and contracts.
• Support contract amendments and renewals in accordance with organizational procedures.
• Ensure proper documentation of contract completion and closure.

Procurement Documentation and Records

• Maintain complete and accurate procurement files.
• Ensure procurement documentation is properly filed and securely maintained.
• Maintain procurement trackers and databases.
• Ensure procurement files contain required approvals, quotations, evaluations, purchase orders, contracts, delivery documentation, and payment-related records.
• Ensure procurement records are readily available for audits and donor reviews.
• Maintain confidentiality of sensitive procurement information.

Compliance and Internal Controls

• Ensure compliance with CFfD procurement policies and procedures.
• Ensure procurement activities comply with donor requirements and applicable Nigerian laws and regulations.
• Apply appropriate procurement thresholds and approval requirements.
• Ensure segregation of duties within procurement processes.
• Identify and report procurement risks and control weaknesses.
• Support internal and external audits by providing complete procurement documentation.
• Ensure procurement decisions are based on objective and documented criteria.

Ethics, Integrity and Conflict of Interest

• Promote integrity, fairness, transparency, and accountability throughout procurement processes. • Ensure staff and suppliers comply with the organization’s Code of Conduct and procurement requirements.
• Identify and report actual, potential, or perceived conflicts of interest.
• Prevent fraud, collusion, bribery, favoritism, and other unethical procurement practices.
• Maintain confidentiality of bids, quotations, supplier information, and evaluation processes.
• Ensure staff involved in procurement complete relevant conflict-of-interest declarations where required.

Procurement for Humanitarian and Programme Operations

• Support timely procurement for emergency and humanitarian programme activities.
• Coordinate procurement of programme supplies, equipment, assistive devices, construction materials, services, and other project requirements.
• Ensure procurement processes respond appropriately to urgent programme needs while maintaining required controls.
• Support procurement planning for new projects and programme start-up.
• Coordinate with Programme, Finance, Operations, and Logistics teams to prevent procurement delays.

Asset and Inventory Coordination

• Coordinate with Operations and relevant departments on procurement-related asset and inventory requirements.
• Ensure purchased items are properly documented upon receipt.
• Support verification of goods received against purchase orders and delivery documentation.
• Ensure procurement records are reconciled with inventory and asset records where applicable.
• Support asset disposal processes in accordance with organizational procedures.

Procurement Reporting

• Prepare regular procurement reports for management.
• Maintain procurement trackers showing procurement status, suppliers, values, and timelines.
• Report procurement delays, risks, and outstanding actions.
• Provide procurement information required for donor and project reporting.
• Prepare procurement performance and compliance reports as required.

Team Support and Capacity Building

• Provide guidance to staff on procurement procedures and requirements.
• Support Programme and Operations teams to develop accurate procurement specifications.
• Conduct procurement orientation for new staff where required.
• Promote understanding and compliance with procurement policies across the organization.
• Provide technical advice on procurement processes and supplier engagement.

Qualifications

Education

• Bachelor’s Degree in Procurement and Supply Chain Management, Purchasing and Supply, Business Administration, Logistics, Economics, Finance, Public Administration, or a related field.
• A Master’s Degree or relevant professional qualification is an advantage.

Professional Certification (Desirable)

• Chartered Institute of Procurement & Supply (CIPS)
• Chartered Institute of Purchasing and Supply Management of Nigeria (CIPSMN)
• Certified Supply Chain Professional (CSCP)
• Relevant procurement, logistics, or supply chain certification.

Experience

• Minimum of 3 years of progressive experience in procurement, supply chain, purchasing, or logistics.
• Experience working with NGOs, INGOs, humanitarian, or development organizations is an advantage.
• Demonstrated experience managing competitive procurement processes.
• Experience in supplier sourcing, evaluation, and contract management.
• Experience with donor-funded procurement requirements is an advantage.
• Experience conducting market assessments and price analysis.
• Experience maintaining procurement records and supporting audits.

Required Skills

Technical Skills

• Procurement and supply chain management
• Competitive bidding and quotation processes
• Supplier sourcing and management
• Contract and purchase order management
• Market assessment and price analysis
• Procurement planning
• Bid evaluation and analysis
• Procurement compliance and internal controls
• Vendor due diligence
• Records and documentation management
• Procurement reporting and data analysis
• Microsoft Office Suite, particularly Excel, Word, and Outlook
• Procurement and inventory management systems

Core Competencies

• Integrity and ethical conduct
• Strong attention to detail
• Transparency and accountability
• Negotiation and communication skills
• Strong analytical and problem-solving skills
• Excellent organizational skills
• Ability to manage multiple procurement processes simultaneously
• Time management
• Teamwork and collaboration
• Ability to work under pressure and meet deadlines
• Professionalism and confidentiality
• Commitment to humanitarian principles

Safeguarding Responsibilities

The Procurement Specialist shall:

• Promote and uphold Cedar Foundation for Disability’s Safeguarding Policy.
• Ensure procurement processes support safe and ethical programme implementation.
• Promote safeguarding and ethical standards in supplier and contractor engagement.
• Ensure procurement decisions do not expose programme participants or staff to avoidable risks.
• Report safeguarding concerns in accordance with organizational procedures.
• Ensure suppliers and contractors comply with applicable organizational safeguarding requirements.

Working Relationships

The Procurement Specialist will work closely with:

• Head of Operations
• Deputy Executive Director
• Finance Department
• Head of Programs
• Programme Managers
• MEAL Team
• HR Department
• Logistics/Operations Team
• Project Staff
• Suppliers and Service Providers
• Contractors and Consultants
• Donors and Partner Organizations

Key Performance Indicators (KPIs)

• Timely completion of procurement processes.
• Compliance with CFfD procurement policies and donor requirements.
• Competitive and transparent supplier selection.
• Demonstrated value for money across procurement activities.
• Complete and accurate procurement documentation.
• Timely delivery of goods, services, and works.
• Effective supplier performance management.
• Updated procurement plans and trackers.
• Timely procurement reporting.
• Reduction of procurement delays and unresolved procurement issues.
• No substantiated cases of procurement fraud, conflict of interest, or unethical conduct attributable to failure to follow required controls.
• Successful audit and donor compliance with procurement documentation.

Core Values

The Procurement Specialist is expected to uphold the core values of Cedar Foundation for Disability:

• Integrity
• Respect and Dignity
• Disability Inclusion
• Accountability
• Professionalism
• Teamwork
• Innovation
• Transparency
• Safeguarding
• Commitment to Humanitarian Principles

How to Apply

Interested and qualified candidates should submit their Cover Letter and CV as one document to:

[email protected]  

Email Subject Line: Procurement Specialist

Important Notes

• Persons with disabilities with relevant qualifications and experience are strongly encouraged to apply.
• Cedar Foundation for Disability is an equal opportunity employer.
• Only shortlisted candidates will be contacted for interviews.