The International Committee of the Red Cross – ICRC- (www.icrc.org) is an independent humanitarian organisation, neutral and impartial. Abuja Delegation is looking for a suitable candidate to fill the vacancy below
Under direct supervision of the Health Coordinator, the Administrative Assistant 2 Provides complex secretarial and Administrative support to the Health department, manages all assigned Logistics & Administrative activities in a timely and productive manner. H/She also follows up Health Department’s Financial expenditure.
Main Duties and Responsibilities
- According to the financial and delegation’s regulations, liaises with Welcome department to undertake the necessary arrangement for the implemented events.
- Liaises and maintain contacts with ICRC colleagues in line with operational objectives as required by the hierarchy.
- Conduct specific ADMIN FIN activities of the health department (Time Reporting, DTP paperwork, Financial Review together with Health Coordination)
- Track Health department assets, donations, and kind supports, as well as their documentations in compliance with internal procedures.
- Prepares statistics and updates data using specialized tools
- Independently drafts and finalizes Health correspondence, internal presentations, meeting minutes and other documents for the Health department, shares information among users.
- Updates Health timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
- Independently carries out complex secretarial tasks for the Health Department.
- Contributes to producing tools and databases adapted to the needs of the Health department and train colleagues on their uses.
- Applies information-management instructions and ensures the health departments compliance with procedures, including in terms of user training (practices and tools) where needed.
- Monitors team space, provides training to health staff on correct use of team space,
- Keeps files up-to-date and ensures that records are managed as per team space rules.
- Acts as the focal person in health department for logistics affairs working hand in hand with Health Management & Medical Logistics.
- Produces and follows-up supply requests (SRs) as per internal procedures and standards.
- Checks that each health SRs match to agreed Nigeria Stock Items’ list, financial information, budget availability, and quantities.
- Provides all health staff with support, consultation, updates and/or training whenever needed.
- Follows up the health inventory and regular reporting of consumption.
- Follows up the regular inventory of assets/non-assets materials in health projects with appropriate reporting.
- Attends CDP meetings and has responsibility for non-medical forecasting
- On monthly basis, sits with log planner to review and update i3 (confirmed commodities) forecasts.
- Provides logistics with main specifications for requested equipment.
- Develops/Revises the Service Agreement with logistics through health colleagues’ inputs and approval of Health Co.
- Assists in the practical organization of health-related events, seminars and training courses.
- Provide Technical support for the training and deployment of Health digital programs (DHIS2, PSM).
- Support the Health management in enlightening the team on Health data requirements.
- Provide support to the health coordination in determining the team’s data training needs.
Education and Experience Required
- University Degree in Administration, Finance, Logistics or any related disciplines.
- 3-5 years’ work experience in administrative and logistic roles.
Desired profile and Skills
- Fluent in spoken and written English.
- Advanced computer literate with significant experience in using Microsoft Office (Word, Excel, Access, and Power Point).
- Familiar with using internet/ computer solutions related to logistics support and finance.
- Excellent interpersonal communication skills and possess stamina to work under pressure.
How to Apply
- Send Curriculum vitae, Application letter and NYSC Certificate to [email protected]
- Clearly indicate “ABJ202200304 Health Administrative Assistant 2 ABJ” as the subject of your application (Applications intended for this role without this subject will not be treated)
- In the body of the mail, please indicate the following in the format as seen:
- Qualification(s)
- Current location
- Languages you speak
- Years of relevant experience
The deadline for the submission of applications will be 14.07.2022, 16:30hrs. Late application will not be considered Only short-listed candidates will be contacted.
Equal opportunities shall be provided to all employees and applicants for employment based on their demonstrated ability and competence without discrimination based on race, colour, religion, sex, nationality, status, disability etc.
(Female candidates are encouraged to apply)
However, ICRC will not request for any monetary payments from applicants at any stage of the recruitment process.
