Domaxbella Development Initiatives is an indegenous Nigerian based charity organization with a vision of providing the most vulnerable children who are indigents with equal opportunities as their elite counterparts in terms of parenting, exposure and education.
We are recruiting to fill the position below:
Job Title: Head of Strategic Operations and Resource Management
Location: Ibadan, Oyo
Employment Type: Full-time
Reports to: The Chairman
Core Function
- Under the direction of the Chairman manages the operations of Domaxbella Development Initiatives (DDI) and is responsible for achieving the objectives of the organization.
- This office holder will be required to continue to standardize and improve core service to most vulnerable children (0-5 years), while managing organizational effectiveness, compliance/risk, and Human Resources.
- The incumbent will work with leadership and key staff to further the organization’s mission by participating in strategy and setting direction, identifying and prioritizing areas for improvement, assisting project teams with definition of scope, and encouraging best practice change management.
- A primary role will be to serve as a senior project manager on one or more critical initiatives at any given time, guiding the project team, driving appropriate analyses, meeting project goals, managing timelines and working with leadership to successfully implement new processes, technology or strategy.
Job Duties and Responsibilities
Resources Management:
- Assist with the day-to-day operations of the organization which include assisting with topics related to finance, budgeting, fundraising, legal, audit and compliance.
- Review and design organization and grant budgets and submit to as required and ensure all ongoing monthly financial reporting is completed timely.
- Review preventive maintenance to maintain a quality physical appearance of the DDI’s office.
- Maintain corporate records of all management entities’ information to include insurance, management agreements, grants, vendor agreements, etc.
Financial Management:
- Oversee overall financial management, planning, systems and controls.
- Direct annual budgeting and planning process with the Chairman.
- Manage organization’s budget in coordination with the Chairman.
- Supervise and work with the organization’s Accountant.
- Oversee monthly and quarterly assessments and forecasts of organization’s financial performance against budget, financial and operational goals.
- Develop and oversee short and long-term financial planning and managerial reporting in consultation with the Chairman.
- Reconcile monthly activity, generate quarterly and year-end reports, and fulfill tax related requirements (where applicable).
- Attend Audit and Finance Committee meetings to present financial statements.
- Represent the organization to outside financial auditors, and compile all reports and paperwork requested by auditors.
- Ensure financial policies are generated, updated, and maintained to ensure both sound, transparent fiscal practices and compliance with auditing standards.
- Ensure that relevant agency staff are trained to implement financial procedures consistent with DDI’s policies.
- Ensure proficiency in the current fundraising software and that accounting systems and procedures capture and integrate pledges, donations and gifts.
- Set timetables to assure that all accounting functions are completed according to the established deadlines.
- Ensure financial controls are in place to capture all income to DDI.
- Maintain archival and administrative files and ensure execution of the document destruction and retention policies.
Organizational Effectiveness:
- Manage and increase the effectiveness and efficiency of Administrative Support Services through improvements to each function (HR, IT, Finance) as well as coordination and communication between functions.
- Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.
- Provide consultation on matters related to fundraising, tax and insurance questions, and organizational structure and growth.
- Develop, coordinate, prepare, and help implement project plans to support organization’s initiatives designed to improve operations and administrative functions.
- Improve the operational systems, processes and policies in support of organizations mission—specifically, support better management reporting, information flow and management, processes and organizational planning.
- Assist in the implementation of plans, strategies, policies and procedures designed to promote and carry out the goals, objectives, mission, and vision of the organization.
Compliance and Risk Management:
- Serve as primary liaison to legal counsel in addressing legal issues
- Oversee organizational staff and insurance policies.
- Communicate with the funding and regulatory agencies to assure that the organization remains in full compliance with rules and regulations.
- Coordinate and cooperate with external auditing firm for annual agency audits.
- Ensure compliance with all safety procedures related to state and federal government.
Recruiting, Orientation and Employee Relations:
- Prepare job listings, screen applicants and conduct interviews.
- Maintain hiring policies and work with other departments to identify talent needs.
- Conduct new hire introductions and basic policy and skills training.
- Develop training modules and sets out timelines for training and retraining for staff.
- Work with managers to set performance scales and ensure consistent implementation of performance evaluation.
- Facilitate the maintenance of employee records and files.
- Oversee disciplinary procedures and help with conflict management.
- Enroll all qualifying employees in health benefit and retirement plans and maintain necessary records.
- Oversee payroll services.
- Verify employee paid leave and sick leave records.
- Manage employee performance records individually and by department
- Review pay increases and benefit status.
- Attend monthly Personnel Committee meeting of the Board of Trustees.
- Work with the management team to develop and implement organizational strategies, policies and practices.
- Collaborate with management to execute projects.
- Facilitate meetings with sponsors and stakeholders to identify project requirements and ensure they align with strategic goals.
- Analyze the project portfolio to ensure work aligns to strategic decisions.
- Establish and adhere to project timelines, outline resources required for successful implementation of initiatives, and monitor results to ensure goals are met
- All other duties as assigned by Chairman and Bord of Trustee.
Qualifications
- A Master’s Degree from an accredited institution in Childcare and Development, Public Administration, Management Science, Organizational Behavior, or a closely related field, and two years of satisfactory full-time professional experience. 18 months of this experience must have been in a managerial or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above;
- Previous experience working with orphanage or charity organizations is a plus.
- Strong background and work experience in Finance
- Previous experience working with a Board of Directors
- Strong organization and forward planning skills
- Excellent computer skills with proficiency in Microsoft Office applications and accounting softwares.
- Knowledge and experience in organizational effectiveness and operations management implementing best practices.
- Demonstrated leadership and vision in managing staff groups and major projects or initiatives.§A demonstrated commitment to high professional ethical standards and a diverse workplace.
- Knowledge of tax and other compliance implications of non-profit status
- Excels at operating in an fast pace, community environment
- Excellent people manager, open to direction and collaborative work style and commitment to get the job done
- Ability to challenge and debate issues of importance to the organization.
- Ability to look at situations from several points of view
- Persuasive with details and facts
- Delegate responsibilities effectively
- High comfort level working in a diverse environment
- Strong project management and leadership skills; the ability to organize and drive projects with diverse stakeholders to timely completion
- Strong orientation toward achieving results, attention to detail, and proven ability to drive toward long-term goals
- Excellent analytical, writing, presentation, and communication skills.
Salary and Compensation
Commensurate with experience.
Application Closing Date
30th September, 2022.
Method of Application
Interested and qualified candidates should send their Cover Letter, Resume and details of two Referees to: [email protected] using the Job Title as the subject of the email.
Note: The position is available immediately.
