About Explore Humanitarian Aid Initiative
Explore Humanitarian Aid Initiative is non-profit non-Governmental organization established following the humanitarian crisis in Northeastern Nigeria. Our organizations head office is based in Borno state, and our main focus is service delivery to the deprived and marginalized people of the society. This we do through evidence based interventions which address expressed needs of beneficiaries. The organization was established by a group of educated, dynamic and like-minded professionals working in the humanitarian and development sectors who got together to establish an organization with the aim addressing the most urgent, pressing and importantly evidenced based needs of the people of Nigeria. Our interventions vary across different sectors and programming areas. Explore Aid carries out a range of programmatic interventions in the areas of Health (predominantly maternal and child health), Water Sanitation and Hygiene (WASH), Nutrition, Education, Protection (child protection & gender based violence), Food Security & Livelihood, Environment, Access to Justice and Economic Empowerment.
Call for Expression of Interest (Vendor Registration)
Locations: Maiduguri – Borno, Damaturu – Yobe and Yola – Adamawa
Engagement Type: Contract
Details of Invitation
- Explore Humanitarian Aid Initiative invites all prospective suppliers and service providers
(Including current Explore Humanitarian Aid Initiative suppliers) to apply for registration in Explore Humanitarian Aid Initiative Head and regional Offices at Maiduguri, Damaturu and Yola. This is to enable them get registered and uploaded in Explore Humanitarian Aid Initiative’s procurement / suppliers Database.
- This is in line with Explore Humanitarian Aid Initiative procurement principle of Transparency, Equal Opportunity and competitive supply.
- The purpose of the Database is to give all prospective supplier an equal opportunity to submit quotations to Explore Humanitarian Aid Initiative and to enhance transparency and equity in the procurement processes.
The Purpose of this Invitation
- To pre-qualify and select new suppliers for any forthcoming purchase requirement
- To early identify and verify vendors’ office, shop or warehouse
- To enter into framework agreement /contract for strategic goods and services and select new suppliers for purchase requirements.
Services / Goods we are looking for: General Merchant
- Hospitalities and Catering
- Logistics and Car Hire Services
- Construction and Renovation
- Real Estate Rental and Infrastructure
- Consultancy Services
- Conditional Cash Transfers and Cash Based Distributions
- IT Solutions, Internet and Mobile Phone Services
- Security Services
- Digital Printing and office stationary
Please, note that all interested parties that meet the above criteria, are to submit along with current price(s) of their goods/services on their company letter head in PDF format using the following template:
Important Notice
- Existing vendors should consider this EOI as a revalidation exercise and are required to participate. All hitherto existing vendors will be delisted and relisted again through this exercise.
Eligibility and Selection Criteria
The minimum eligibility requirements and selection criteria are as follows:
- Cover Page (indicating category(s) of interest and related REF Number(s)
- Company Profile; registered address(s), official / functional emails, telephone numbers and point of contact for the company.
- Evidence of legal registration document of the company (CAC registration certificate, FORM CO7 and FORM Co2)
- Latest Tax Clearance Certificate / TIN Certificate.
- Evidence of possession of experience in the line of business you are applying for. (Where Applicable)
- Prospecting Suppliers may provide copies of completed Job Orders / Reference Letters / Proof of Deliveries (Delivery Notes or Job Completion Notification) in areas of business endeavor from reputable organizations, preferably NGOs or other reputable organizations attesting to active or past business relationship and level of performance (the letters or lists must have relevant addresses, contact persons, telephone numbers and emails) for due diligence confirmation.
- Any other relevant supporting document that could aid your EOI.
Additional Information:
- Explore Humanitarian Aid Initiative is Value Added Tax (VAT) exempted but deducts Withholding Tax (WHT) in compliance with relevant Nigeria Tax Laws.
- As part of the pre-qualification process, Explore Humanitarian Aid Initiative may visit the location(s) of prospecting suppliers or service providers to assess their physical presence, capacity, and capability.
- Only successful pre-qualified suppliers would be invited to participate in Explore Humanitarian Aid Initiative’s routine Request for Quotation (RFQ) or Request for Proposals (RFP) for the next one (1) year.
- You are expected to limit yourself to where you have experience, required documentations and operational presence.
- Any unsolicited attempt to influence Explore Humanitarian Aid Initiative’s internal selection process in favor of any company(s) will result in immediate disqualification.
- A company cannot express interest in more than three (3) categories and must be guided by the following: (a) must have operational presence for each category, (b) must actively operate the business.
- Explore Humanitarian Aid Initiative will ensure information that is received from companies and individuals is treated with the utmost confidentiality and shall be for the sole use of the organization.
- The pre-qualified suppliers are required to immediately advise the organization of any significant change in its financial, technical capacity, ownership, or holdings it may have.
- Failure to submit any of the mandatory requirements for each category will lead to automatic disqualification from the exercise.
- Potential suppliers / contractors will be pre-qualified on the satisfactory information given.
- Suppliers comprised of special groups (Women, men, youths and persons with disability are strongly encouraged participate in the registration as suppliers to Explore Humanitarian Aid Initiative
Application Closing Date 30th October, 2022.
Method of Application
Interested suppliers and service providers are requested to submit their Expression of Interest (EOI) online:
Click Here To Submit Application
Documents required for submission attached to the application forms are as follows:
- Photocopy of Company Registration Certificate (CAC).
- Prove of Business ownership
- Companies Profile
- Photocopy of recent valid tax clearance certificate
- Tax identification Number (TIN)
- Proof of banking (Company Account details)
- Affidavit confirming disability (applicable to person with disability) Evidence of supply to other agencies or NGO
- Clear physical shop/company address with email and phone number
- Motivation letter on company letter headed paper (signed and stamped).
Disclaimer:
- This call for Expression of Interest (EOI) does not amount to a commitment on the part of Explore Humanitarian Aid Initiative and nothing in this EOI shall be construed as a form of binding legal contract.
- Explore Humanitarian Aid Initiative reserves the right to accept or reject any or all the submissions without any obligation to inform the affected applicants the ground for the acceptance or rejection.
- The potential subsequent procurement will be governed by Explore Humanitarian Aid Initiative’s Procurement Policy and Procedures
