Terms of Reference (ToR) for External Consultant Title of Consultancy:
Review and Update of Organizational Strategic Plan, Policies, Standard Operating Procedures (SOPs), Strategies, and Annual Budget Preparation
Location: Yola Duration of Assignment: 30 days
Reporting To: Executive Director / Program Manager / Board of Directors
About JDPC
Justice Development and Peace Commission (JDPC) Yola, since its founding in 1977 as the social arm of the Catholic Diocese of Yola, JDPC Yola has embodied faith in action serving as a beacon of hope and transformation for conflict-affected communities across Northeast Nigeria. Far more than just an organization, JDPC Yola is a grassroots movement of compassion, resilience, and justice. It walks hand-in hand with those who have endured hardship, violence, and displacement, restoring lives and rebuilding trust through practical support and moral conviction. Guided by Gospel values of love, justice, and service, it seeks to be the voice of the voiceless and a force for systemic change.
JDPC Yola is dedicated to promoting and sustaining social, political, and economic justice, advancing human rights and dignity, and empowering individuals especially the poor and marginalized to live full, meaningful lives. It envisions a society where no one is left behind and where peace, justice, and human dignity are not just aspirations but lived realities for all, including the most vulnerable.
Its work spans a wide array of vital sectors, responding to both urgent needs and long-term development goals. Through peacebuilding and social cohesion programs, it heals divided communities and fosters reconciliation. It champions gender equality by empowering women and girls with the tools and training they need to lead and thrive. By creating nurturing spaces for children and youth, JDPC Yola invests in the next generation, especially those shaped by conflict and uncertainty. The organization also strengthens livelihoods through skills training, microfinance. In times of crisis, JDPC Yola provides humanitarian assistance—food, shelter, healthcare, and education—while laying the foundation for lasting recovery. It nurtures democratic culture by promoting good governance and encouraging citizen participation in public life. Furthermore, its work in environmental sustainability equips communities to protect their ecosystems and embrace climate-smart practices.
Purpose of the Consultancy
The purpose of this consultancy is to provide technical expertise to support the organization in:
- Reviewing and updating the Strategic Plan to reflect current context and organizational direction.
- Assessing and updating existing institutional policies
- Reviewing and harmonizing Standard Operating Procedures (SOPs).
- Supporting the development of programmatic and operational strategies.
- Facilitating the preparation of the organization’s annual budget.
Scope of Work
The consultant will be responsible for the following tasks:
- Conduct a desk review of existing organizational documents and relevant reports.
- Facilitate consultation meetings with key staff, Board members, and stakeholders.
- Review and update the following documents:
- Organizational Strategic Plan
- Operational and Programmatic Policies (e.g., HR, Finance, Procurement, Gender, Safeguarding)
- Standard Operating Procedures (SOPs)
- Strategic and operational frameworks
- Develop or guide the preparation of a realistic and comprehensive Annual Budget.
- Present draft documents to senior management and the Board for input.
- Finalize all documents incorporating feedback and submit final versions.
- Submit a final consultancy report summarizing methodology, process, challenges, and recommendations.
Deliverables
The consultant is expected to deliver the following:
| Deliverable | Description |
| Inception Report | Workplan, methodology, and timelines |
| Consultation Summary Report | Key findings and stakeholder inputs |
| Draft Strategic Plan | Updated 3–5-year strategic plan |
| Updated Policies | Reviewed and revised policy documents |
| Reviewed SOPs | Harmonized and updated SOPs |
| Annual Budget | Draft organizational annual budget |
| Deliverable | Description |
| Final Package | All final documents and a summary report |
Consultant’s Qualifications
- Minimum of a Master’s degree in Development Studies, Public Administration, Business Administration, or related field.
- At least 7 years of relevant experience in strategic planning, organizational development, or institutional policy formulation.
- Strong knowledge of NGO operations, donor regulations, and compliance frameworks.
- Demonstrated experience in facilitating strategic reviews and policy development.
- Excellent written and verbal communication skills.
- Fluency in English (additional local language proficiency is an asset).
Duration and Timeline
The assignment is expected to take 30 working days, starting from the date of contract signing. A detailed timeline will be agreed upon during the inception phase.
Payment Schedule
Payments will be made upon satisfactory completion of deliverables as follows:
- 20% upon submission and approval of Inception Report
- 40% upon submission of all draft documents
- 40% upon submission and approval of final documents and consultancy report
Reporting and Supervision
The consultant will report directly to the Executive Director or designated focal person. Regular progress check-ins will be held to ensure alignment with deliverables and timelines.
Application Process
Interested consultants are invited to submit the following:
- A detailed Technical and Financial Proposal
- Updated CV or Company Profile
- Samples of similar work done
How to Apply
- All documents are to be send (in one PDF file) to: [email protected]
- Subject Line: Application – BoT consultant-Yola
- Deadline for submission: 17th July 2025
