Scoping/Baseline Assessment for the Model 1 Countries in West Africa
| Date of Request for Quotation | 25th October, 2023 |
| Deadline for Submission of Quotation | Monday 6th November, 2023 by 1800Hrs |
| Contact Name | Yahaya Alasa |
| Contact Email Address | [email protected] |
| Contact Phone Number | +2348037715516 |
Proposals should be submitted by email to the named contact above before the date and time specified. Proposals submitted after the deadline may be excluded from the evaluation process.
Please note, any contract formed with a supplier will be based on Tearfund’s standard terms and conditions. For more information including an overview of our supplier onboarding and order processes, please visit our Global Suppliers Hub.
- Purpose
The general objective of the scoping/baseline assessment exercise therefore, is to understand how best the West Africa region can influence change by touching positively on the various aspects of life in the Model 1 countries. It will also assess the current and prevalent issues bordering on Tearfund’s corporate priorities in the selected countries. These countries include: Benin, Cameroon, Gambia, Côte d’Ivoire, Ghana, Guinea, Liberia, Niger Senegal, Sierra Leone and Togo.
This research/assessment will identify what the state of the church is and what they themselves see as their strengths and weaknesses. It will also help the Church have a better understanding of how they could start and sustain holistic ministries through influencing change and therefore fulfil the biblical mandate God has given the Church.
- Location:
Influencing Group 1: Côte d’Ivoire, Benin,Togo and Niger
Influencing Group 2: Liberia, Sierra Leone, Ghana and Gambia
Influencing Group 3: Cameroon, Senegal & Guinea
- Scope:
There will be three (3) consultants, one for each influencing group. From among these consultants, one will be selected to be the Lead consultant and he/she will be responsible for the harmonisation of the reports from the 3 influencing groups. There will also be researchers/data collectors per country and they will work or report to their respective consultant who works with the Regional DME Advisor.
The consultants will spend a significant portion of the consultancy conducting the research/assessment in the countries making up their respective influencing groups. The consultants will work with the support of Tearfund staff where possible and other contacts like network leads and Church and Community Mobilisation (CCMP) trained facilitators resident in the selected countries and the Regional DME Advisor. The consultants will be expected to travel to some of the locations cited below to conduct this work.
The research will be assessed against Tearfund’s Evidence Principles, developed by BOND (Voice and Inclusion, Appropriateness, Triangulation and Contribution and Transparency). Further details of what is included in each of these categories can be found here.
- Methodology:
- The assessment will adopt a qualitative data collection approach and the methodology will be discussed and agreed with the consultants for the various influencing groups. This should determine the level of knowledge of integral mission based on the respondents chosen cutting across clergy, church members, community members selected from both urban and rural, theological college students, theological college deans of faculties/HoDs, theological college board members, CITAF, denominational heads, community leaders, women and youth leaders, Christian Network leaders, civil society actors, legislators and government ministries, departments and agencies in charge of CSOs and government relations, peer Christian organisations and other faith groups.
- Desk/literature review
- Key Informant Interviews (KIIs)
- Focus Group Discussions (FGDs)
- Direct Observations
- Light Wheel tool
- Church Health Check
- Work Plan/Schedule:
| Approximate Date (MM/YYYY) | Activities planned |
| 01 Dec 2023 – 31 Jan 2024 | Contracts signed, Consultants embark on research |
| 01 – 09 Feb. 2024 | Committee receives the first draft of the report and gives feedback to the Lead consultant |
| 16 Feb. 2024 | Final report submitted to Tearfund |
| 20 Feb. 2024 | Dissemination of research/assessment findings |
- Expected Research Output:
The expected outputs of the evaluation are:
- Executive summary (referencing Tearfund standard executive summary template)
- scoping/assessment report with the following sections:
Section 1 – Executive Summary
Section 2 – Introduction
Section 3 – Methodology
Section 4 – Context Analysis
Section 5 – Project Overview
Section 6 – Key Findings
Section 7 – Conclusions
Section 8 – Key Insights and learning
Section 9 – Specific Actionable and Prioritised short, medium- and long-term recommendations
Section 10 – Annexes (indicative)
- Draft Action Plan
- Terms of Reference for the research/assessment
- Profile of the research/assessment Team
- Evaluation Schedule
- Protocols for the research/assessment
- Questionnaires and any other relevant document
- Persons participating in the research/assessment
- Field data used during the research/assessment, including baselines
- Photos (following Tearfund procedures for photographing)
- Bibliography
- A short (3-5 mins) video summaries as well of the key points of the research in each influencing group or country as will be agreed upon.
- Evaluation Criteria:
The below table details the required documents to support with the evaluation
| S/N | Description of required documents |
| 1 | Detailed research firm profile with registered address, functional email, telephone numbers and point of contact for the organisation. Or for an individual consultant, detailed cover letter and curriculum vitae addressing our request. |
| 2 | Academic Qualifications: Attached CVs of consultant for the selected influencing group and researchers/data collectors for the respective countries making up the influencing group detailing clearly their academic qualifications and experience. |
| 3 | Experience; Attach evidence of experience in the outworking of integral missions within West Africa. |
| 4 | Experience in conducting research in West African Countries. Attached copies of previous services/work contract |
| 5 | Experience in conducting qualitative research. Attach copies of similar research/assessment reports done. |
| 6 | Communication Skills Fluency in English (for Anglophone Influencing groups) – French an added advantage Fluency in French (for Francophone Influencing groups) – English an added advantage |
| 7 | Detailed work plan – Share a detail work plan on how you intent to implement your proposal within the countries in your influencing group |
| 8 | Financial Budget – Give a financial breakdown of both professional services fees for the consultant and researchers/data collectors in the respective countries in your influencing group with other operational costs. The currency of your financial proposal must be clearly stated |
- Submission of Proposal/Clarification.
Interested qualified individuals or entities are requested to submit their proposal and all the required documents listed above. The currency must be stated and signed by an authorised representative of the research company or individual.
Submissions should be addressed to:
The Evaluation Committee – Tearfund West African Region
All documents required by this RFP must be received in the dedicated email [email protected] NOT LATER THAN 1800 Hrs (Nigeria Time) on Monday, November 8th, 2023
Tearfund reserves the right to vary any part of this RFP at the time of award if it becomes necessary.
Tearfund is Value Added Tax (VAT) exempted, but charges Withholding Tax (WTH) in compliance with Relevant National Tax Laws.
Tearfund designee will answer any questions up to 18:00 hrs on Thursday 2nd November, 2023 in relation to this RFP; hence any request for clarification should be addressed to the Logistic Manager via [email protected] copying [email protected]
Please do not hesitate to contact us if you have any questions. We look forward to receiving your Proposal.
