JOB DESCRIPTION/SCOPE OF WORK
The scope of work
(SOW) sets forth the services to be provided by the Analyst, M&E to Technical Advice Connect LTD/GTE (TAConnect), a non-profit organization registered and based in Nigeria to bring innovative solutions to the provision of Technical Assistance (TA) services to states in Nigeria.
Job Cadre: Associate
No. of Positions: 1
Location: Yobe, Nigeria
Job Description:
The Program and Admin Associate will provide programmatic and administrative support to all aspects of TAConnect’s portfolio of RMNCH+N, PHC systems strengthening, and other related investments/programs in the states. He/She will provide program, administrative, and operations support including notetaking, logistics, office management, travel, and record-keeping. He/She will manage daily program and administrative/clerical services for the state team. He/she will organize, manage, and process all official program correspondence. He/She will also ensure adherence to TA Connects’ policies and donor regulations in the states.
Other duties and responsibilities (Essential Function) include:
Programmatic Support:
- Assist in development and monitoring annual work plans and results frameworks.
- Support development of quarterly and monthly implementation plans, and follow-up on implementation.
- Supports the technical team with compiling data and information relevant to the work of TA Connect to facilitate the preparation of reports and presentations.
- Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.
- Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports to support TAConnect in optimizing use of programme funds.
- Arranges meetings, workshops and training courses, and provides support in making the necessary logistical arrangements
- Draft correspondences and commitment letters to partners and other stakeholders.
Administrative Support:
- Serves as the administrative officer to TAConnect and provides administrative support for the TAConnect office.
- Carries out general administrative duties including receiving visitors, and taking messages.
- Receives, reviews, and logs all incoming and outgoing correspondence, and distributes mail and messages, controlling documents and maintaining records.
- Schedules meetings and prepares necessary materials; documents and distributes meeting minutes; compiling reports; logging data and updating websites.
- Maintains a system of inventory management that will prevent both stock-outs as well as pile-ups of office consumables (stationery, beverages, water, etc.)
- Manages the STL’s calendar, scheduling of appointments, training, and other gatherings.
- Acts as the official contact in the handling of courier/postal services and responding to all inquiries, requests, and complaints from external parties.
- Assist with other administrative processes as may be required.
Operations Support
- Ensure procurement is carried out in accordance with TA Connect and donor polices.
- Maintain supplier information for regularly purchased items and be informed of current local market conditions.
- Ensure supplies, services, and equipment required are delivered in time.
- Establishand maintain ethical, professional working relationships with suppliers.
- Ensure transparent and responsive procurement process is implemented and maintained.
- Maintain routine communication, coordination and planning with the relevant requesting staff regarding the order and delivery of supplies.
- Maintain inventory of assets deployed to the field office.
- Coordinate transportation and accomondation for staff travels
- Advise the Operations analyst of context specific procurement issues or improvements.
Finance Support
- Prepare and submit state level payment voucher to compliance for review
- Ensure accuracy and completeness of payment documents in compliance with TA Connect and Donor policies and procedure
- Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross -checking attendance sheets, and verifyingpayments to be made.
- Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
- Ensure all the financial documents are properly filed, tagged, and archive.
- Support review of activities budgets
- Produce monthly and quarterly reports to be reviewed by your supervisor
- Perform any other task assign by the line manager.
Job Qualifications
- Education: Bachelor’s degree in public health, or other related social sciences field. A Master’s degree in a related field will be an added advantage.
- Experience: Minimum of 3 years’ experience Minimum 4 years of progressive working experience in public health and administration.
- Competency in the use of MS Word, Excel, and PowerPoint.
- Ability to work as part of a team as well as be self-managing.
- Strong written and spoken communication skills in English. Fluency in Hausa may be an added advantage.
- Willingness to travel throughout Nigeria as necessary.
Supervision
The Associate, Program & Admin will report to the Team Lead, State.
How to Apply:
Qualified candidates should apply by sending their updated Resume, and their Cover Letter detailing their interest in the position to [email protected] using the Job Title “Associate, Program & Admin” as the subject while specifying the state of choice. All applications should be sent on or before 11:59 PM Nigerian Time, 12th April 2026. Applications will be reviewed on a rolling basis; therefore, early submission is advised. Only shortlisted candidates will be contacted. Female candidates are strongly encouraged to apply.
