Helen Keller International (HKI) is seeking eligible, qualified suppliers to provide their best price quote
for the item(s) below.
- If interested, the quotation must be submitted on company letterhead and signed by an authorized
individual. - Please refer to the Terms and Conditions below in preparing your quote.
- Please acknowledge receipt of this request by signing the vendor conflict of interest certification
below and indicate intention to quote. - No telephone calls will be accepted and any questions regarding this RFQ must be submitted in
writing prior to the deadline. Questions and answers considered to be material to this quotation
may be shared by HKI with all other offerors.
Thank you,
Good Specifications
Item
#
Description/Specifications Unit Type Quantity
1
Procurement of Ready to use Therapeutic Foods
(RUTF). - The product should have at least a shelf
life of 12 months from the date of supply. - Should be packaged in cartons of 150
sachets in carton.
Cartons 10,200
Distribution Plan
S/N Location Batch A Batch B Batch C
Expected
dates
1 Sokoto 2,000 cartons 1,500 cartons 1,000 cartons 30/11/2024
2 Kebbi 1,000 cartons 900 cartons 1,000 cartons 2/02/2025
3 Ebonyi 1,000 cartons 800 cartons 1,000 cartons 1/04/2025
Quote Validity Requirements
Vendor
Eligibility
Requirements
This RFQ is open to commercial and non-governmental businesses, registered in Nigeria,
capable of providing and delivering the products, and with a solid record of integrity and business
ethics.
Note: HKI will not award a contract to any firm that is debarred, suspended, or proposed for
debarment, or who proposes to do business with firms or firms’ principals who are debarred,
suspended, or proposed for debarment, in the performance of the requirement of this activity.
HKI Procurment
Request for Quotation (RFQ)
Contractual
Mechanism
and Payment
Terms:
HKI will issue a Purchase Order to the vendor.
Following HKI’s acceptance of the goods or services, the payment will be made within 30 days
of receipt of an invoice.
Payment will only be issued to the Vendor identified in the Purchase Order; payment will not be
issued to a third party or an individual.
Delivery
Instructions:
The RUTF will be delivered in three batches to Helen Keller Sokoto Office.
Batch A (4,000 cartons) 18/11/2024
Batch B (3,200 cartons) 02/02/2025
Batch C (3,000 carton) 01/04/2025
Quote must
include the
following:
Quote Details: - The quote shall be marked with PR# above.
- Detailed description of the quoted items.
- Information on delivery cost, method, date.
- Detailed information on any insurance and/or warranties offered by the vendor.
- Quotation in Naira exclusive of tax, excise and other duties or taxes.
Company Details: - Copy of valid Company Trade license, Certificate of Incorporation, Tax certificate (VAT
Registration). - Past performance information, including at least 3 professional references with contact
information. HKI reserves the right to contact the references directly.
Evaluation
Criteria:
Quotes will be evaluated based on meeting specifications, qualifications and experience of the
vendor, price, after-sales service, delivery time and related criteria. HKI will select the offer
featuring the {Lowest Priced Meeting specifications}.
Submission of Quotes
Submission
Deadline:
The quote must be submitted to HKI no later than November 17th, 2024.
Submission
Method:
Quote can be submitted Electronically on company letterhead duly signed and
stamped by an authorized individual as an attachment in PDF format to
Nigeria
