Precious Pride and Great Work (PPGW) is a humanitarian and developmental non -governmental organization that insist the world can be changed positively where everyone can live a full life and free from poverty, sexual harassment, illiteracy, and to attain effective and sustainable livelihood, health and hygiene management. PPGW works nationwide for profound change tackling the root cause of poverty, empowering people to have a brighter future, and create enabling environment for communities to exercise their capacities. PPGW operates across the North-eastern Nigeria and has extensive experience in managing and monitoring emergency relief and rehabilitation actions both with local partners and directly. PPGW has been working in Nigeria since 2020 implementing humanitarian and Developmental interventions across the Northeast.
Working towards achieving the following objectives for the benefit of its target group the poor, socially and economically deprived people.
Enhancing the collaboration between humanitarian agencies, Governmental and non-governmental Organizations with Donors in order to meet the necessary needs of all Nigerian, Promoting the values of service, taking initiative and volunteerism.
Playing a leading role in promoting sustainable economic, educational, environmental, and social development efforts in order to enhance the response to Humanitarian relief needs while contributing to sustainable development within the targeted communities being served.
The Office of Precious Pride and Great Work (PPGW) requests your company to submit a price quotation for the service (s) listed below, following the specified requirements. You may use your company’s format or complete the table provided.
PRECIOUS PRIDE AND GREAT WORK REQUEST FOR QUOTATION (RFQ) PPGW/NG/NFI/2024/RFQ/008
(MPA FOR SUPPLY OF CAR HIRE SERVICES TO IN BORNO STATE)
Request for quotation (RFQ) for provision of car hire services
It is the intent of this RFQ to secure competitive proposals to select service providers for Precious Pride and Great Work (PPGW) for the provision of car hire services in the course of implementing the project in partnership with ZOA international and funding from Nigeria Humanitarian Fund (NHF) tagged “Integrated Emergency Support for Flood Affected Population in Jere LGA, Borno State”.
All qualified and interested Service providers are invited to submit their RFQ.
The winning Bidder(s) will enter into a fixed price Master Purchase Agreement (MPA) with the purchaser. Bidders shall be domiciled in and shall comply with all Government Regulations to operate in Nigeria. Bidders shall be regular taxpayers and shall furnish a copy of their operating license/certificate of
registration valid for the current fiscal year. Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent practices.
1.Cost of Bidding
The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and PPGW hereinafter referred to as “the Purchaser”, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
2.The Bidding Documents
The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents prepared for the selection of qualified suppliers. Failure to furnish all information required as per the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in bid rejection. Failure to provide all requested information or to comply with the specified formats may disqualify the Bidder from consideration. The submitted bid shall include the following information.
The Bidding documents shall include the following documents:
- Price offering sheet
- Registration certificate
- Profile of the company
- Bank Details
- Three References
- Any other important documents
All submission regarding the bidding must be done on or before Monday 23rd December 2024.
3.Clarification of Bidding Documents
A prospective Bidder requiring clarification of the Bidding Documents may notify the Purchaser in writing at [email protected]. The request for clarification must reach the purchaser not later than 20th December 2024. The Purchaser shall respond by e-mail providing clarification on the bid documents no later than 23rd December 2024. Written copies of the Purchaser’s response (including an explanation of the query but without identifying the source of inquiry) shall be communicated to all prospective Bidders which express an intention to submit bids.
4.Language of Bid
The Bid and all related correspondence and documents exchanged between the Bidders and the Purchaser shall be written in English Language only. Any printed literature furnished by the Bidder and written in another language shall be accompanied by a (English Language) translation of its pertinent passages, in which case, for purposes of interpretation of the bid, the (English Language) version shall prevail.
- Bid Prices.
The Bidder shall clearly indicate the unit price of the goods it proposes to supply.
6.Bid Currencies
All financial rates and amounts entered in the Bid Form and Price Schedule and used in documents, correspondence, or operations pertaining to this tender shall be expressed in Nigeria Naira.
7.Period of Validity of Bids
Bids shall remain valid for 180 working days after the date of bid opening prescribed by the Purchaser. A bid valid for a shorter period may be rejected by the Purchaser as non-responsive.
In exceptional circumstances, the Purchaser may request the Bidders to extend the period of validity. The request and the responses thereto shall be made in writing by letter or e-mail. A bidder agreeing to the request will not be required nor permitted to modify his bid.
8.Format and Signing
The original bid shall be signed by the Bidder or by a person or persons authorized to bind the Bidder to the contract. Financial proposal pages of the bid shall be initiated by the person or persons signing the bid and stamped with the Bidder’s company seal.
9.Submission and Marking of Bids:
Bidder shall submit all documents to PPGW via the organizational email here:
10.Modification and Withdrawal of Bids
The Bidder may modify or withdraw its Bid after submission, provided that written notice of the modification, including substitution or withdrawal of the Bids, is received by the Purchaser prior to the deadline prescribed for submission of Bids. The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched. No Bid may be modified after the deadline for submission of bids.
11.Preliminary Examination
The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether bids are generally in order.
12.Contacting the Purchaser
No Bidder shall contact the Purchaser on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded, or the selected qualified supplier is announced.
13.Notification of Award
Prior to the expiration of the period of bid validity, the Purchaser shall notify the successful bidder in writing or where necessary by telephone that his or her bid has been accepted and, selected for Master Purchase Agreement for the specific goods and/or services. At this stage PPGW may also choose to negotiate with the selected bidder to finalize the offer
14.Contract award and notification
The Purchaser shall award the Contract to the notified successful Bidder(s) whose bid has been determined to be substantially responsive and has been determined to be the best evaluated bid considering price and performance factors, provided further that the Bidder is determined to be qualified to enter into a Master Purchase Agreement and perform its obligations satisfactorily.
15.Warranty
The Supplier shall warrant that the goods to be supplied are new, unused, of the most recent or current models (products) and meet the Purchaser’s specifications.
The warranty shall remain valid for a period of time as may be specified by the supplier in the Bid and this warranty period shall be considered as one of the bid advantages, and shall in no case be less than that which is provided for by Nigeria Law if any.
16.Inspection
The Purchaser shall have the right to inspect the goods to confirm their conformity to the specification. The inspection will be conducted by assigned staff of the Purchaser or a reputed relevant consultant selected by the Purchaser.
In the future business relation, should any inspected goods fail to conform to the specification, the Purchaser may reject them, and the Bidder shall replace the rejected goods without extension of time except at the Purchaser’s sole discretion.
| Bill of Quantity (BOQ) | ||||
| ITEMS | DESCRIPTION | QUANTITY | Price (NGN) | |
| 1. | Car hire | Bus (To work for 15 days in month for 5 months) | 1 | |
17.Price Schedules and Location
Vendors interested in the provision of Goods/Services to PPGW, situated at House N0: 72 along Living Faith Church Crescent, Opp GSM Village Bulunkutu Road, Maiduguri, Borno State should NOTE that quoted Prices should include Transportation costs.
Payment will be made through bank transfer on satisfactory completion of delivery of Goods by the Purchaser within two weeks of receipt of invoice in conjunction with a signed received certificate of delivery/completion.
18.Disclaimer
The Purchaser reserves the right to alter the dates of the timetable.
The Purchaser does not bind itself to accept the lowest or any proposal.
Method of Application
- By email to the dedicated and secured email address: [email protected] (offers received on other email addresses will not be considered)
Before the Closing date & Time mentioned above. Companies who do not submit their quotation by this deadline will not be considered
