RFQ Reference: PPGW-NFI-JERE-24-001

Date: 7 December 2024

SECTION 1: REQUEST FOR QUOTATION (RFQ) for PURCHASE OF NFI ITEMS FOR JERE FOR ZOA- PPGW (NGA 2404) PROJECT

Precious Pride and Great Work (PPGW) kindly requests your quotation for the provision of NON-FOOD ITEMS (NF) as detailed in Annex 1 of this RFQ.

This Request for Quotation comprises the following documents: Section 1: This request letter

Section 2: RFQ Instructions and Data Annex 1: Schedule of Requirements Annex 2: Quotation Submission Form Annex 3: Technical and Financial Offer

When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that quotations must be submitted using Annex 2: Quotation Submission Form and Annex 3 Technical and Financial Offer, by the method and by the date and time indicated. It is your responsibility to ensure that your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for whatever reason, will not be considered for evaluation.

Thank you and we look forward to receiving your quotations.

Approved by:

Signature 
Name:             Aisha Mohammed Suraj
Title:                Procurement and logistics officer
Date:               07 December 2024

SECTION 2: RFQ INSTRUCTIONS AND DATA

Deadline for the Submission of Quotation	14th December 2024 at 17:00hrs WAT If any doubt exists as to the time zone in which the quotation should be submitted, refer to http://www.timeanddate.com/worldclock/.
Method of Submission	Quotations must be submitted as follows: E-tenderingEmailCourier / Hand delivery Bid submission address: [email protected] File Format: PDF or Word format signed and stampedFile names must be maximum 50 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.All files must be free of viruses and not corrupted.Max. File Size per transmission: 35MB in totalMandatory subject of email: RFQ-PPGW-NFI-JERE-24-001 PURCHASE OF NFI ITEMS FOR ZOA- PPGW (NGA 2404) PROJECT Multiple emails must be clearly identified by indicating in the subject line “email no. X of Y”, and the final “email no. Y of Y.It is recommended that the entire Quotation be consolidated into as few attachments as possible.The proposer should receive an email acknowledging email receipt.
Cost of preparation of quotation	PPGW shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
Supplier Code of Conduct	All prospective suppliers must read the PPGW Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the PPGW. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct.
Conflict of Interest	PPGW encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to PPGW if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.
General Conditions of Contract	Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the PPGW General Conditions of Contract for provision of goods & services.
Eligibility	Bidders shall have the legal capacity to enter into a binding contract with PPGW and to deliver to PPGW warehouse or any of their offices.
Currency of Quotation	Quotations shall be quoted in Naira (NGN)
Duties and taxes	All quotations shall be submitted net of any direct taxes and any other taxes and duties, PPGWs otherwise specified below: All prices shall: Be inclusive of withholding task (WHT) and other applicable indirect taxes.

Language of quotation and documentation including catalogues, instructions and operating manuals	English
Documents to be submitted	Bidders shall include the following documents in their quotation: Annex 2: Quotation Submission Form duly completed and signedAnnex 3: Technical and Financial Offer duly completed and signed and in accordance with the Schedule of Requirements in Annex 1
Quotation validity period	Quotations shall remain valid for 30 days from the deadline for the Submission of Quotation.
Price variation	No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.
Partial Quotes	Not permitted
Payment Terms	100% within 30 days after receipt of goods, works and/or services and submission of payment documentation.
Contact Person for correspondence, notifications and clarifications	Focal Person: AISHA MOHAMMED SURAJ PHONE NO: 07039474783 E-mail address: [email protected] Attention: Quotations shall only be submitted to this person through the PPGW Logistics department email or to the PPGW Maiduguri address House NO 72 along living faith church crescent, opposite GSM village, Bulumkutu road for quotation submission above.
Clarifications	Requests for clarification from bidders will not be accepted any later than 2 day before the submission deadline. Responses to request for clarification will be communicated through email by 12th December 2024
Evaluation method	The contract will be awarded to the lowest price substantially compliant offer
Evaluation criteria	Full compliance with all requirements as specified in Annex 1Full acceptance of the General Conditions of ContractComprehensiveness of after-sales servicesEarliest Delivery /shortest lead timeProof of previous related experience with PPGW Agencies, INGOs, NGOs (Minimum 3) attach approved POs, contract etc.Evaluation of sample (Sample score of 1=Acceptable (pass), and 0=Not Acceptable (Not acceptable) per item that meets requirement, and 0 point where no sample is received or fails to meet requirement)   Sample will be requested from bidders after bids have been reviewed and evaluated (PROCUREMENT COMMITTEE to determine number of vendors who are to submit samples).
Right not to accept any quotation	PPGW is not bound to accept any quotation, nor award a contract or Purchase Order
Right to vary requirement at time of award	At the time of award of Contract or Purchase Order, PPGW reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum 25% of the total offer, without any change in the unit price or other terms and conditions.
Type of Contract to be awarded	Purchase Order
Expected date for contract award.	18th December 2024
Policies and procedures	This RFQ is conducted in accordance with Policies and Procedures of PPGW

PPGW VENDOR REGISTER

not registered under the PPGW vendor register, however, if the Bidder is selected for Contract award, the Bidder is recommended to register on the PPGW Vendor register prior to contract signature. For vendors who do not have the technical means to register in PPGW vendor registration form online, PPGW has implemented an assisted vendor registration functionality that allows PPGW procurement personnel to add local vendors to the PPGW vendor registration register.

ANNEX 1: SCHEDULE OF REQUIREMENTS

Technical Specifications for Goods:

Item No	Minimum technical requirements	Unit	Quantity
1.	Blanket (1.2-2kg, medium thermal type, woven dry raised both side)	Pcs	1040
2.	Cooking Pot 7Ltrs (Aluminum Locally Made, with lid, bowl shaped)-complete set.	Set	1040
3.	Laundry soap (250g,11.5 x 7cm, not harmful to the skin) – (3 Pcs per kits)	Pcs	3120
4.	Multipurpose regular Soap Bars, Weight per bar should be 125 gr (+) suitable for bathing and hand washing (2 Pcs per kits)	Pcs	2080
5.	Stainless Tray (40CM, 200 series NOVA or 555)	Pcs	1040
6.	Cup For drinking water, Stainless steel, 65 – 75 gr, 300ml	Pcs	1040
7.	Heavy-duty plastic bucket with metallic handle branded with PPGW logo	Pcs	1040
8.	Knife blades (Goods) Kitchen knife	Pcs	1040
9.	Sleeping (Synthetic) Mats -Size, 1.8 x 0.9 m minimum	Pcs	1040
10.	Treated Mosquito net, 1.90×1.50×1.80m, LLIN, PE	Pcs	1040
11.	Packaging Bag (Terylene or nylon material with handles strongly stitched and one zip that are strongly stitched at both ends, size that accommodate all the above items, donor and PPGW logo on both sides 46 cm x 67 cm x 44 cm	Pcs	1040

Delivery Requirements

Delivery Requirements
Delivery date and time	Bidder shall supply Two (2) weeks after Contract (PO) signature.
Delivery Terms	Items shall be delivered to PPGW MAIDUGURI WAREHOUSE
Customs clearance	Shall be done by Supplier/bidder
Exact Address(es) of Delivery Location(s)	PPGW WAREHOUSE ADDRESS MAIDUGURI:
Distribution of shipping documents (if using freight forwarder)	N/A
Packing Requirements	N/A
Warranty Period	N/A
After-sales service and local service support requirements	N/A
Preferred Mode of Transport	N/A
Other information

ANNEX 2: QUOTATION SUBMISSION FORM

Bidders are requested to complete this form, including the Company Profile and Bidder’s Declaration, sign it and return it as part of their quotation along with Annex 3: Technical and Financial Offer. The Bidder shall fill in this form in accordance with the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted.

Name of Bidder:	Click or tap here to enter text.
RFQ reference:	PPGW-NFI-JERE-24-001	Date: Click or tap to enter a date.

                    BIDDER’S DECLARATION OF CONFORMITY

Yes	No
☐	☐	On behalf of the Supplier, I hereby represent and warrant that neither the Supplier, nor any person having powers of representation, decision-making or control over it or any member of its administrative, management or supervisory body, has been the subject of a final judgement or final administrative decision for one of the following reasons: bankruptcy, insolvency or winding-up procedures; breach of obligations relating to the payment of taxes or social security contributions; grave professional misconduct, including misrepresentation, fraud; corruption; conduct related to a criminal organization; money laundering or terrorist financing; terrorist offences or offences linked to terrorist activities; child labour and other trafficking in human beings, any discriminatory or exploitative practice, or any practice that is inconsistent with the rights set forth in the Convention on the Rights of the Child or other prohibited practices; irregularity; creating or being a shell company.
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier is financially sound and duly licensed.
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier has adequate human resources, equipment, competence, expertise and skills necessary to complete the contract fully and satisfactorily, within the stipulated completion period and in accordance with the relevant terms and conditions.
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier complies with all applicable laws, ordinances, rules and regulations.
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier will in all circumstances act in the best interests of PPGW.
☐	☐	On behalf of the Supplier, I further represent and warrant that no official of PPGW or any third party has  received from, will be offered by, or will receive from the Supplier any direct or indirect benefit arising  from the contract.
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier has not misrepresented or concealed any material facts during the contracting process.
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier will respect the legal status, privileges and immunities of PPGW as a non-profit organization.
☐	☐	On behalf of the Supplier, I further represent and warrant that neither the Supplier nor any persons having powers of representation, decision-making or control over the Supplier or any member of its administrative, management or supervisory body are included in the most recent Consolidated united Nations Security Council Sanctions List (the “UN Sanctions List”) or are the subject of any sanctions or other temporary suspension. The Supplier will immediately disclose to PPGW if it or they become subject to any sanction or temporary suspension.

 This form is mandatory to fill in and sign by every vendor who submits quotation

Yes	No
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier does not employ, provide resources to, support, contract or otherwise deal with any person, entity or other group associated with terrorism as per the UN Sanctions List and any other applicable anti-terrorism legislation.
☐	☐	On behalf of the Supplier, I further represent and warrant that, the Supplier will apply the highest ethical standards, the principles of efficiency and economy, equal opportunity, open competition and transparency, and will avoid any conflict of interest.
☐	☐	On behalf of the Supplier, I further represent and warrant that the Supplier undertakes to comply with the PPGW SUPPLIER Code of Conduct, available at PPGW LOGISTICS UNIT (Should be obtained during vendor registration)
☐	☐	It is the responsibility of the Supplier to inform PPGW immediately of any change to the information provided in this Declaration.
☐	☐	On behalf of the Supplier, I certify that I am duly authorized to sign this Declaration and on behalf of the Supplier I agree to abide by the terms of this Declaration for the duration of any contract entered into between the Supplier and PPGW.
☐	☐	PPGW reserves the right to terminate any contract between PPGW and the Supplier, with immediate effect and without liability, in the event of any misrepresentation made by the Supplier in this Declaration.

Signature: 
Name:   Click or tap here to enter text.

Title: Click or tap here to enter text. Date:    Click or tap to enter a date.

ANNEX 3: TECHNICAL AND FINANCIAL OFFER – GOODS

Bidders are requested to complete this form, sign it and return it as part of their bid along with Annex 2: Quotation Submission Form. The Bidder shall fill in this form in accordance with the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted.

Name of Bidder:	Click or tap here to enter text.
RFQ reference:	PPGW-NFI-JERE-24-001	Date: Click or tap to enter a date.

Currency of the Quotation: NGN (Nigerian Naira)   DELIVERY LOCATION: Deliver at PPGW WAREHOUSE
Item No	Description	UOM	Qty	Unit price	Total price
1.	Blanket (1.2-2kg, medium thermal type, woven dry raised both side)	Pcs	1040
2.	Cooking Pot 7Ltrs (Aluminum Locally Made, with lid, bowl shaped)-Complete sets	Set	1040
3.	Laundry soap (250g,11.5 x 7cm, not harmful to the skin) – (3 Pcs per kits)	Pcs	3120
4.	Multipurpose regular Soap Bars, Weight per bar should be 125 gr (+) suitable for bathing and hand washing (2 Pcs per kits)	Pcs	2080
5.	Stainless Tray (40CM, 200 series NOVA or 555)	Pcs	1040
6.	Cup For drinking water, Stainless steel, 65 – 75 gr, 300ml	Pcs	1040
7.	Heavy-duty plastic bucket with metallic handle branded with PPGW logo	Pcs	1040
8.	Knife blades (Goods) Kitchen knife	Pcs	1040
9.	Sleeping (Synthetic) Mats -Size, 1.8 x 0.9 m minimum	Pcs	1040
10.	Treated Mosquito net, 1.90×1.50×1.80m, LLIN, PE	Pcs	1040
11.	Packaging Bag (Terylene or nylon material with handles strongly stitched and one zip that are strongly stitched at both ends, size that accommodate all the above items, donor and PPGW logo on both sides 46 cm x 67 cm x 44 cm	Pcs	1040
Total Price
Total Final and All-inclusive Price

 ITEM 1: BLANKET

Sample Image
Description	Medium thermal type
Make	Woven, dry raised both sides.
Content	50% wool fibers +/-5%, 50 % other textile fibers, recycled fibers accepted.
Finish	Whipped seam at 10mm from the edge with 10 to 13 stitches/10cm or stitched ribbon or hemmed on 4 sides.
Colour	Grey, brown, or other dark colours, preferably not died.
Size	190 x 110cm minimum (When flattened without folds)
Thickness	3mm minimum
Weight	1.4 Kg minimum 2 kg maximum
Packing	Bales to be wrapped in a water-tight micro perforated plastic film and covered with a polypropylene or jute woven bag. Quantity per bale: 100 pieces.Compressed and strapped with 5 straps (2 lengthwise, 3 crosswise).Bales dimensions: Length approx. 0.8m, width approx. 0.5mHeight of the bales to be compressed by maximum 40% from free state to final compressed and strapped state. (e.g. if the bale is 1m high at free state, it should be compressed to a height of 0.6m at final and strapped state)

 ITEM 2: COOKING POT

Sample Image
Design	With lid. Bowl shaped parameter from the bottom side upwards connected to an inward circular bent and an outward circular extended diameter at the top. need to get measurements and where they are situated
Capacity	7 litres minimum (complete set of it)
Material	Locally made aluminum. Chemical composition of semi products used for the fabrication of articles for use in contact with food.
Dimension	+/-5% Top diameter: 27cm, base diameter: 30cm. Thickness 0.5cm (for 7 Litres) +/-7% Top diameter: 35cm, base diameter: 40cm. Thickness 0.8cm (for 10 Litres)
Weight	1.8kg-2.5kg Two aluminum handles on opposite sides, welded and bent upward to allow a hanging bar to pass through. Handles to resist to 20kg load in the normal usage position.
Lid	1mm minimum thickness with strong durable handle. Handle must resist 2kg minimum
Finish	No sharp edges, food grade surface finish

ITEM 3: LAUNDRY SOAP

Sample Image
Description	Laundry soap for hand washing clothes, not harmful to the skin, from vegetable or animal fat, no containing pork fat.
Type	Product must be fit for human utilization and be of sound, fair, and marketable quality.
Colour	Homogeneous color
Scent	Without any disagreeable odors and flavors
Size	11.5x7cm
Weight	220g minimum to 250g maximum,
Packing	At least 40 bars of 200g per carton.

ITEM 4: BATHING SOAP

Sample Image
Description	Toilet soap in bar, not harmful to the skin, from vegetable or animal fat, not containing pork fat. Product must be fit for human utilization and be of sound, fair, and marketable quality.
Type	Foaming hand wash

Content	Fatty acid: minimum 70 %. NaOH content: maximum 0.3 %.
Colour	Homogeneous colour
Scent	Without any disagreeable odours and flavours.
Size	minimum 5.5x10x3cm
Weight	190g minimum 200g maximum
Packing	Packing Bars individually packed in nylon bag film sealed and enclosed on all edges.

ITEM 5: STAINLESS TRAY

Sample Image
Capacity	1.50-2 litres minimum
Material	200 series stainless steels of appropriate grades
Thickness	Min 0.5mm in the centre of the bottom
Diameter	Minimum 40-45cm
Weight	200-250g
Finish	No sharp edges, food grade surface finish Packing Carton

 

ITEM 6: STAINLESS CUPS/ 0.3L (200 series NOVA or 555)
Sample Image
Capacity	Capacity 0.3 litres minimum
Materials	Stainless steel
Handles	Secure weld. Handle to resist to 1kg load.
Finish	No sharp edges, food grade surface finish
ITEM 7: BUCKET
Sample Image
Description		Heavy-duty plastic bucket, with metallic handle
Material		Virgin HDPE high density polyethylene, and virgin LDPE low density polyethylene
Manufacturi ng		Injection molded.
Design		Reinforced bottom ridge to prevent scraping of the base. Reinforced top to prevent bucket distorting to an oval shape. Buckets together Curved join inside base to wall for easy cleaning.
Dimension		+/-5% Height: 26.5cm, top diameter: 29cm, base diameter: 21cm. Cover with outlet of 50mm +/- 10% and clip cap.
Color		Neutral color
Weight		100g
Capacity		10 Litres minimum larger than the box in width and length (e.g. plywood with 20mm thickness

T ITEM 8: KITCHEN KNIFEM 10: JERRY CAN 20  LITRE

Material	One-piece solid Aluminium local made
Length	35cm-40Cm
Thickness	1 mm minimum in the centre of the scoop
Finish	No sharp edges, food grade surface finish
Packing	In bales or cartons

Sample Image
Material	One-piece solid stainless steel attached to a plastic handle
Length	29cm
Weight	100g
Thickness	Min 1mm in the centre of the scoop
Packing	Knifes should have protective cover on

ITEM 9: SLEEPING (SYNTHETIC)MAT

Sample Image	+
Description	Tightly woven twill weave fabric
Material	Wrap-Pure virgin polypropylene (PP) multifilament
Weave	Recycled polypropylene (PP) hollow tubes not containing any filler. Minimum 1000 tubes in weft/meter length
Finish	The short sides to be secured with a first stitch. folded hem, plus one bias 40mm binding tape of 10g/m minimum with stitches through the fabric of the mat, OR with a double folded stitched hem. Four sides trim finished. Binding must be secured and durable to prevent the fraying.
Size	1.80m x 0.90m minimum
Color	Assorted, neutral design.
Weight	500g/m² minimum

ITEM 10: Treated Mosquito Nets

Sample Image
Materials	Manufactured from 100% high density polyethylene. OR polyester. Mosquito nets Long Lasting Insecticidal Nets (LLIN’s). Treated with 80 mg/m² Deltamethrin. Size
Size	190 x 180 x 150cm
Mesh Size	Minimum 130 holes per inch²
Shape	Rectangular shape with 6 hangers minimum
Support Materials	Product should also include minimum 6 mosquito net strands, minimum 1 m each. Should include. minimum 6 metallic screw on hinges.
General Quality	No holes, tears and sharp edges, clean finishing

ITEM 11: PACKAGING BAG

Sample Image
Description	Bag 70-78×70-75cm, 50kg cap, 200 gsm tarp
Colour	Blue (only Blue)
Marking	PPGW logo on each side. (Big Size logo) both PPGW/ZAO/DONOR LOGO (in some cases)
Size	70-78×70-75cm
Material	190g/m2 +/- 20g/m2 tarpaulin with handles and ropes.
Finish	Sewn with interlocking stitching on the sides.
Strength	Strong and sturdy enough to carry 50kg.
Packing	Procured in bales of 50 pieces.

Compliance with Requirements

	You Responses
	Yes, we will comply	No, we cannot comply	If you cannot comply, pls. indicate counter proposal (please complete this column)
Minimum Technical Specifications	☐	☐	Click or tap here to enter text.
Delivery Term	☐	☐	Click or tap here to enter text.
Delivery Lead Time (please specify delivery time in text box column)	☐	☐	Click or tap here to enter text.
Warranty and After-Sales Requirements	☐	☐	Click or tap here to enter text.
Validity of Quotation	☐	☐	Click or tap here to enter text.
Payment terms	☐	☐	Click or tap here to enter text.
Other requirements [pls. specify]	☐	☐	Click or tap here to enter text.

I, the undersigned, certify that I am duly authorized to sign this quotation and bind the company below in event that the quotation is accepted.
Exact name and address of the company Company Name: Click or tap here to enter text. Address: Click or tap here to enter text. Phone No.:           Click or tap here to enter text. Email Address:            Click or tap here to enter text.	Authorized Signature: Date: Click or tap here to enter text. Name: Click or tap here to enter text. Functional Title of Authorized Signatory: Click or tap here to enter text. Email Address: Click or tap here to enter text.