Heartland Alliance Limited / GTE (HA) is an indigenous non-governmental organization established to address the human rights needs of vulnerable persons in the society.
We are recruiting to fill the position below:
Job Title: Operations Intern
Location: Lagos
Employment Type: Full-time
Responsibilities
- Ensure the smooth day-to-day operations of the office and its environment.
- Conduct regular inspections and maintenance of office buildings and the environment to ensure the safety of staff and readiness for use at all times.
- Handle routine maintenance requests for the office building to ensure compliance with Health, Safety & Environment (HSE) principles and guidelines.
- Plan and execute premises planification and/or office space re-arrangement to maximize space utilization.
- Provide workstations and tools to newly recruited staff upon resumption.
- Manage the allocation of the fleet of vehicles for travel within Lagos, ensuring that vehicle authorization is approved before any vehicle leaves the HALG office.
- Manage the activities of car hire operators and other service providers to HALG.
- Plan transport logistics, oversee drivers’ activities, monitor vehicle fuel consumption, renew vehicle documents, maintain a repair log, and monitor maintenance.
- Manage the activities of the administrative stores, ensuring zero stock-out of office supplies and maintenance consumables, and ensuring that items are well-kept, arranged, labeled, properly stacked, and secured.
- Conduct tagging of all organization assets in the office and field, record them in the Asset register, and ensure regular updates of the Asset register.
- Maintain an assets inventory, ensuring that assets are kept in good condition and regularly checking asset stickers.
- Manage petty cash purchases of administrative items, ensuring value for money and cost savings.
- Manage office keys and all other keys kept in his/her possession properly.
- Ensure prompt payment and documentation of utility bills (Water, power, waste) to ensure the regular supply of these services by relevant government bodies to the office building.
- Conduct dispatch of project items to the field and other HALG locations.
- Responsible for receiving and recording official letters to HALG, as well as dispatching them to stakeholders and interlocutors.
- Perform any other duties as assigned.
Requirements
- HND/Bachelor’s degree in Business Administration, Supply Chain Management, Procurement or other related discipline.
- Minimum of 0-1 year work experience in logistics and store keeping function in an NGO setting.
- Experience in supply chain management is highly desired.
Other Competencies:
- Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
- Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
- Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
- Adaptability – adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
- Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
- Non-discriminatory – Does not discriminate persons based on sexual orientation or gender identity, age, preferred jobs, or behavioural habits.
Skills
Language Skills:
- Excellent oral and written English communication skills.
- Knowledge of Local Language preferred.
- Demonstrated competency in public speaking.
Computer Skills:
- Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
- Other software routinely used by Heartland Alliance.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
