- Job Type: Full Time
- Qualification: Secondary School (SSCE)
- Experience
- Location: Jigawa
- Job Field: Administration / Facilities
The Role
- The Office Assistant provides administrative and clerical support to ensure smooth and efficient office operations.
- This role is essential for maintaining organized workflows, assisting staff, and delivering excellent customer service.
Responsibilities
Office Responsibilities:
- Support the team in delivery of letters and run other errands within the office.
- In charge of photocopying documents and ensuring that the photocopier is in good condition
- To report all damages/repairs within the office building to the Finance/Admin Officer or his designate.
- Receive all visitors to the office and direct them on the appropriate staff to meet.
Responsibilities as a Cleaner:
- To ensure that MSI attains high level of cleanliness of building and surroundings at all times.
- To ensure that all keys collected for cleaning purposes are safely kept in the key box.
- To return all cleaning items to office immediately after approved use.
- To make request of items required for cleaning the office.
Store and Office Activities:
- Support the regional staff in charge of MSI store in the management of the regional store through issuance of approved stocks and documentation of same.
- Take delivery of stocks, commodities and SBC materials for the team and keep accurate records of distributions/collections from staff.
- Maintain visitors note and ensure all sign in before proceeding inside the office
- Record and report usage of office stationeries and toiletries
- Perform other administrative duties as may be assigned.
Qualifications
- Must have at least GCE O’level /SSCE certificate.
- Organisation, initiative, tidiness, courtesy, time management and good communication skills
- Capacity to work as a team member
- Attention to detail and problem-solving skills.
- Strong skills in Administrative Assistance and Clerical tasks
- Proficiency in handling Office Equipment and maintaining its functionality
- Must be Proficient in the use of Microsoft office tools
- Ability to multitask, manage time efficiently, and adapt to fast-paced environments
- Previous experience in an administrative or office duties is an added advantage.
