Medical Data Processing Officer at Medecins Sans Frontieres (MSF) - Belgium -

Medical Data Processing Officer at Medecins Sans Frontieres (MSF) – Belgium

Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. Médecins Sans Frontières provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict. They do so irrespective of race, religion, creed or political convictions.

We are recruiting to fill the position below:

Job Title: Medical Data Processing Officer

Location: Kebbi
Contract Period: Definite (6 Months)

Main Duties and Responsibilities

  • Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to MSF protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision making processes


  • Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
  • Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
  • Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
  • Filing documents according to MSF standards
  • Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
  • Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).

Context Specific Accountabilities

  • Ensure that all databases are updated on a weekly bases and are diligently checked for errors (redundant, incomplete, and incorrect data). Responsibilities include data cleaning and quality control.
  • Ensure that all units (ATFC/ITFC) have correct and sufficient hard copies data collection forms/registers
  • On a weekly, monthly, quaterly bases, consolidate and aggregate all data collected in Maiyama ITFC and ATFC locations
  • Provide PMR and Mission Epidemiologist with weekly updated database to allow for necessary analyses
  • Establish a connection with State DSNO so that notifiable disease can be reported on a monthly bases. If the notifiable disease is required to be reported on a daily basis, that must also be done so accordingly
  • ATFC surviellance – encode malnutrition tally sheet onto database every week
  • Ensure that patient files are stored in an archive that adheres to MSF and Nigeria requirements
  • The list above is not exhaustive, it is a summary, the activities will evolve according to the need.
  • This job description may be amended in line with the activities or evolution of the Mission.

Minimum Required Skills and Qualifications

  • Essential, higher education with proven computer literacy
  • Degree in Information and Technology (IT) or mathematics field, desirable


  • Minimum of 2 years work experience in data entry/analysis
  • Proficiency in Microsoft Excel databases and MS Office (Outlook, Word)
  • Previous experience with TB and/or HIV information management will be an asset
  • Previous experience with an electronic health system (DHIS2) will be an asset
  • Previous MSF/NGO experience in the Epidemiology/Data team is a strong asset.

Application Closing Date
20th May 2022.

Method of Application
Interested and qualified candidates should submit their Applications including Cover Letter, Resume and copy of relevant certificates to: using “Application for Medical Data Processing Officer” as the subject of the email.


  • Only shortlisted candidates will be notified and invited for interview; MSF Belgium takes this opportunity to thank all potential candidates for their application.
  • The following vacancy is open to all residents of Nigeria.
  • Dual Employment is considered as a gross misconduct, as per MSF Belgium Internal Regulations (IR) and hence not acceptable.
  • Applications should be sent through the indicated channel (email / hardcopy) containing the right subject, meeting all requirements, otherwise application will not be entertained.
  • Only short-listed candidates will be contacted for the next recruitment steps.
  • MSF reserves the right to cancel any step or whole of the process at any stage of recruitment.

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