The MENTOR Initiative is a UK registered charitable, not-for-profit, non-governmental organization working globally to relieve human suffering from tropical diseases. With support from BHA-PUI, USDA and UNF, The MENTOR Initiative is implementing Emergency Control of Malaria amongst high malarias areas in Borno state. The MENTOR Initiative works in close partnership with the MoH in Nigeria to build technical capacity and effective planning and responses to malaria and other VBDs.
DEADLINE FOR SUBMISSION: 15th January 2024
Overall, Job Purpose: To assist the NGO functioning in operational aspects of activities.
Location: Monguno
Reporting to: Assistant Logistics Coordinator (or Logistics Coordinator) and Base Manager.
Key tasks and responsibilities Expected Key Results:
Provide support to the Assistant Logistics Coordinator (or Logistics Coordinator) and Base Manager for the achievement of the following results:
- To implement logistics activities according to Mentor/ donor guidelines – especially in procurement and technical fields.
- To provide timely and regular updates to the Assistant Logistics Coordinator (or Logistics Coordinator) and Base Manager on logistics activities.
- Proper documentation of various project activities including timely reporting and dissemination.
- To liaise with suppliers and service providers on requested/planned supplies.
- Supervise technical work when required – e.g., repair to properties – and guards within The Mentor-rented premises.
Key tasks and responsibilities
- Implement/maintain The Mentor Initiative standard practices in logistics procedures.
- Procure goods and services on behalf of The Mentor Initiative following The Mentor Initiative Procurement Procedures and keeping documentation to compliance with donor audit requirements and provide advice to Assistant Logistics Coordinator (or Logistics Coordinator) on negotiation of contracts required by The Mentor Initiative for goods and services.
- Aid in updating of price lists, supplier database, contract follow-ups, and purchase tracker in the field.
- Provide monthly logistics data to the Assistant Logistics Coordinator (or Logistics Coordinator).
- Provide weekly logistics data to the Assistant Logistics Coordinator (or Logistics Coordinator).
- Plan and organise The Mentor Initiative transportation requirements and Assist the Assistant Logistics Coordinator (or Logistics Coordinator) in planning best use of vehicles, vehicle tracking and fuelling.
- Provide monthly inventory report to the Assistant Logistics Coordinator (or Logistics Coordinator).
- Conduct regular spot checks for warehouse stocks and assets and report damages immediately.
- Plan, organise and maintain any stores/warehouses containing The Mentor Initiative stock to The Mentor Initiative standards, providing timely stock reports to the Assistant Logistics Coordinator (or Logistics Coordinator).and security to stores to keep losses to minimum.
- Organise the transportation and other commodities for incoming and outgoing goods to ensure the timely receipt into The Mentor Initiative stores/warehouses.
- Manage the fleets at field level.
- Ensure the archiving of procurement files and contracts follows the mentor initiative procedures.
- Directly line manage the security guards and the mission drivers in the field.
- Provide weekly stock movement report to the Assistant Logistics Coordinator (or Logistics Coordinator).
- Provide timely advice and technical support on logistics issues to field staff within The Mentor Initiative.
- Ensure good communication with the program staffs at all the level of the purchase process.
- Support, train and develop other staff in Logistics best practices as directed by the Assistant Logistics Coordinator (or Logistics Coordinator).
- Liaise with international government and non-government agencies and collaborate with them as appropriate under the guidance of the Assistant Logistics Coordinator (or Logistics Coordinator).
- Produce regular, timely and accurate narrative reports for The Mentor Initiative and for donors as directed by the Assistant Logistics Coordinator (or Logistics Coordinator).
- Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including, Whistle blowing policy.
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within MENTOR and amongst beneficiaries served by The Mentor Initiative.
- Any other tasks required within skill set.
Other:
- Participate to the Logistics meetings and working group when requested.
- Convene weekly staff meetings and minute discussions for updating the Assistant Logistics Coordinator (or Logistics Coordinator).and Base Manager on matters related to logistics at field level.
- Write a weekly report on past and future activities when requested.
Essential Requirements are:
- Candidates from Monguno indigenous areas.
- Bachelor’s degree in business administration or any other related field.
- At least two (2) years of experience in Logistics department.
- At least one (1) year of experience with INGO in Logistics Department.
- Demonstrated success in multicultural environments is required.
- Ability to handle data with confidentiality and be accountable.
- Fluent written and spoken English, Kanuri and Hausa.
- Good organizational and management skills.
- Strong ability in using MS Office suite (MS Word, Excel & Power-point).
- Ability to work under stressful conditions.
- Knowledge of Logistics and supply chain management.
Desirable Requirements are:
- Knowledge of local area
- Experience with INGO
- Higher degree in Supply Chain Managemen
As the MENTOR Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote overall programme goals and aims. Similarly, while work on weekends will not normally be required, requests to do so should be regarded as falling within the 40hr working week stipulated within the MENTOR-Initiative’s standard working contract, of which this job description forms a part.
Safeguarding & Prevention of Sexual Exploitation and Abuse:
The Mentor Initiative applies zero tolerance to the exploitation, sexual abuse and mistreatment of women, children and all others, and mobilizes all its staff in the implementation of its global policy. The Mentor Initiative will contact previous employers of applicants to determine if they have had a history of violating codes of conduct relating to sexual harassment, exploitation or abuse and fraud.
Both Male and Female Candidates can apply.
Only shortlisted candidates will be contacted.
Send your application with Subject Line “Logistic Officer-MONGUNO” to ‘[email protected]’ before 15th January 2024.
