GOALPrime Organization Nigeria (GPON) is a non-governmental and nonprofit organization that strife to make life of vulnerable women and children better through revitalized partnership. GPON provides life-skill education and psychosocial support to conflict-affected, WaSH community or camp services, Education in emergency services, Gender-based Violence mitigation services, Child protection service, Protection monitoring services, Nutrition and public health services.
Location: Based in Maiduguri, but with frequent travels to other field offices
Reporting To: Chief of Programmes
Start of Contract & Duration: 12 Months (One Year)
OVERALL PURPOSE OF THE ROLE:
This role has a focus to ensures compliance with GPON procedures and guidelines. The role contributes to the development of GPON strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to GPON operations and activities.
Provide onsite support and conduct periodic spot checks, reviews, and audits of GPON operations through review and audit of financial systems, and other policies and procedures to determine the accountability and assess the reliability of the control systems as a whole and to identify the measures needed to ensure that the systems are functioning at the desired levels of efficiency and effectiveness.
Ensure field offices and CO management get timely and quality financial information and technical support that will help decision making, budget monitoring, and financial control.
RESPONSIBILITIES
Compliance – Field Monitoring
- Provide remote and onsite support to GPON Offices related to document checklist, minimum documentation and review, physical archiving and electronic archiving, audit, and other compliance-related matters.
- Conduct regular periodic spot checks, internal reviews, and implement action plans (based on both internal and external audit reviews) to address weaknesses and improve internal control systems.
- Review and validation of financial records for compliance with GPON’s Operations Handbook and donor policies and procedures for all support units (log, procurement, HR, finance, admin).
- Responsible for regular and ongoing quality check of payment requests/ financial documents before payment and providing GPON colleagues with clear feedback/guidance on improvement of systems to avoid payment delays due to lack of documentation.
- Prepare internal control review reports; keep up to date on donor compliance rules, regulations, and GPON’s Operations Handbook policies and procedures.
- Perform periodic reviews, in-depth analysis, and reconciliation of key accounts (balance sheet items mainly cash, deferrals, advances, intercompany accounts, suspense, and clearing accounts) and recommend action points.
- Support in timely completion of the month-end procedures and year-end closure of accounts
- Undertake Partner Finance reviews and conduct monitoring visits
Risk Mitigation – Strategic
- Support the development of SOPs and policies as needed based on identified gaps in organizational policies, or based requirements (such as statutory audit proceedings)
- Monitor use of internal controls and guide to strengthening them
- Validate and review compliance self-checks and follow up on action plans
- Develop innovative compliance self-checks
- Contribute to the risk management effort of the GPON Office including instituting enterprise risk management framework and applicability of the three lines of defense risk management model
Audit (Internal and External)
- Serve as the focal point for project-specific external audits in coordination with the Finance Coordinator and Human Resource Coordinator.
- Facilitate annual statutory audit of the GPON field Office and its timely submission to the regulator
- Ensure compliance with statutory requirements of the regulating agency, labor law, and taxing authorities.
- Review Addis and Field Office accounts and Prepare monthly reconciled schedules for payroll tax (PT), Withholding Tax (WHT), and Pension fund (PF).
- Liaise with field Offices and send a reminder to all field offices that PT, WHT PF are paid to Inland Revenue and Customs Authority every month
- Report and give assurance to the Finance Coordinator that all tax and pension obligations are settled.
- Ensure the recommendations of both internal and external audits are implemented and follow up are made every quarter
Fraud and Corruption
- Assist in investigations into fraud and corruption as requested by GPON’s Code of Conduct Authorizing Officer.
- Identify risks and develop/ improve internal control systems to reduce the associated risks
- Experience and Technical Competencies: (include years of experience)
- At least 3 years experience working in compliance functions in the finance field at a similar level position.
- If not compliance-related experience, at least 5 years working in the Finance field (general).
- Experience working for large NGOs in Nigeria, with in-depth knowledge of NGO rules, regulations, policies, and procedures.
- Experience and expertise in the use of financial system software, preferably Quickbook software. Experience with Microsoft products is strongly preferred.
- Full professional proficiency in English is required.
- Education (include certificates, licenses, etc.):
- Master’s degree in finance (MBA – Finance) or other similar fields of Finance/accounts
- Languages: (indicate fluency level)
- Excellent verbal and written English.
- Knowledge of Hausa is an added advantage.
Method of Application
Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post. Please
Please forward the application and CV, in English through the stated website no later than December 10, 2021.
Gender Equality: GPON is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: GPON is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate based on age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics We encourage only qualified Nigerian Nationals to apply. GPON considers all applicants based on merit.Interested and qualified? Go to GOALPrime Organization Nigeria (GPON) on forms.gle to apply
