The International Committee of the Red Cross – ICRC- (www.icrc.org) is an independent humanitarian organisation, neutral and impartial. Port Harcourt Sub Delegation is looking for a suitable candidate to fill the vacancy below

Information Management Administrative Assistant (80%)

& Receptionist (20%)

Under the supervision of the Head of Sub Delegation and Flying Information Management Officer, the Administrative Assistant provides secretarial/administrative support and act as IM Focal Point to the PoH Sub-delegation.

Main Duties and Responsibilities

• Welcomes visitors, provides them with information and directs them to the appropriate staff members; updates list and tables, telephone numbers, addresses, etc.
• Answers and redirects incoming calls and answers callers’ questions
• Participates to implementing of all information management projects or programs linked to Information Management, in subdelegation and sub-sites. Ensures that users understand the needs for change and supports these changes
• Receives/distributes incoming mails, Prepares & dispatches outgoing bordereaux. Guides subsite colleagues on the procedure.
• Checks all the outgoing correspondence to ensure that the ICRC protocol is followed in the sub-delegation.
• Organizes dispatch of outgoing letters. Maintains incoming and outgoing Chrono files and ensures that all outgoing letters are acknowledged by the receiver through dispatch office
• Supervises the management of paper in the sub-delegation with the Focal points
• Briefs new staff on Information Management, correspondence protocol and on ICRC tools such as Lotus Notes and TeamSpace best practices.
• Contributes to ensuring that rules for correspondence, document security, archiving and good usage of standard computer technology are properly followed and implemented. Trains users on regular basis.
• Assists the management in daily secretarial tasks such as agenda, updating table, charts and contacts, meetings and VIP visits organisation, compilation of documents and writing simple correspondence.
• In charge of managing stationery and ICRC items in the subsite.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.

Education and Experience Required

• University Degree in Administration or a relevant field.
• 2 years in same experience
• Good computer skills
• Good command of written and spoken English

Desired profile and Skills

• Good analytical skills, detail-orientation and precision;
• Very good writing and reporting skills;
• Very well organized, with good planning abilities.
• Capacity to work within a team; Good inter-personal skills: ability to deal with people respectfully and showing empathy towards others, very good communication skills
• SALARY RANGE (Gross) – 290,800 – 319,900

How to Apply

• Send Curriculum vitae, Application letter and NYSC Certificate to [email protected]
• Clearly indicate “ABJ202200250 Information Management Assistant PoH” as the subject of your application

(Applications intended for this role without this subject will not be treated) • In the body of the mail, please indicate the following in the format as seen:

• Qualification(s)
• Current location
• Languages you speak
• Years of relevant experience

The deadline for the submission of applications will be 28.01.2022, 16:30hrs.  Late application will not be considered Only short-listed candidates will be contacted.

Equal opportunities shall be provided to all employees and applicants for employment based on their demonstrated ability and competence without discrimination based on race, colour, religion, sex, nationality, status, disability etc.

(Female candidates are encouraged to apply)

However, ICRC will not request for any monetary payments from applicants at any stage of the recruitment process.