The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research.
- Experience 2 – 10 years
- Location Borno
MISSION AND OBJECTIVES
Provide administrative Support through the management of personnel files, recruitment and onboarding as well as supervision of housekeeping staff to enhance effective service delivery.
TASKS & RESPONSABILITIES
Assigns work, provides direction to staff and ensures that assigned tasks are completed.
- Ensures effective and appropriate staff coverage.
- Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
- Participates in the recruitment and selection of staff by performing duties such as advertising vacancies locally, screening resumes, interviewing applicants and providing input on selection.
- Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices and procedures are understood and followed.
- Performs a variety of secretarial duties such as drafting and typing routine correspondence, arranging meetings and taking minutes.
- Maintains a variety of financial records such as petty cash fund, purchase orders and cheque
- requisitions. Provides input into budget formulation.
- Maintains staff and program information using spreadsheet and/or database software.
- Performs other related duties as required.
PAYROLL MANAGEMENT
- He captures the variable elements of the payroll in Homer
- He validates the requests of instalments and records them on Homer,
- He collects the attendance sheets and notes the various absences, collects overtime cards and checks their validity, and enters these in the Homer payroll software he/she establishes the monthly pay slips
- It publishes the ballots and verifies that each ballot is correctly established,
- He has checked and targeted salary listings by the logistician-administration or field administration manager,
- It prints the bulletins and closes the pay of the month. At the end of the contract, he establishes the balances of all accounts
- It verifies the rights to paid holidays, enters the variable elements of the salary into the payroll software,
- He/she prints payslips and gives to staffs and files acknowledged copy
- He causes these elements to be targeted and transmitted to the employee.
ADMINISTRATIVE AND ACCOUNTING MANAGEMENT
- He/she in charge of accounting management under the supervision of the logistics and
- administration manager and under the responsibility of the Accountant, in strict compliance with
- ALIMA internal procedures
- He reports the inconsistencies to the Accounting Coordinator or the Field Administration Coordinator.
Policy Implementation
- Implementation of prevention measures against abuse of power, gender-based and sexual
violence:
- Ensures that his/her team, partners and community members are aware of ALIMA’s policy and have access to information (complaint escalation mechanism, focal point…).
- Facilitates the organization of training and awareness sessions
- Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
- Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
- Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.
EXPERIENCE AND SKILLS
Experience:
- Degree/HND in Accounting, Business Admin or another related field.
- At least 2 years experience in administrative duties preferably with ALIMA or other INGOs.
Required Skills
- Essential computer literacy (Excel, Word, Outlook and Internet)
- Well organized with good negotiation and communication skill
- Ability to work as part of a team, a part of multi-cultural and multi-disciplinary team, in emergency and under pressure, to manage stress easily and result oriented
- Ability to work in close collaboration with MOH staff
- Can work and create teamwork, flexible, and committed to the assigned position
- Interest in and commitment to ALIMA’s activities.
Languages:
- English language
- Local language will be a plus
CONDITIONS
Contract term: contract under Nigerian law, 4 months renewable with 1months’ probation. Level 6
HOW TO APPLY
Submit online your Cover letter, CV and qualifications with contact details all in the same files, to ALIMA’s recruitment email [email protected]
Last day for Submission of application 5th January 2024
