Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 3 years
- Location: Abuja
- Job Field: NGO/Non-Profit , Procurement / Store-keeping / Supply Chain
RESPONSIBILITIES
The Deputy HoD is responsible to:
Contribute to the definition, implementation and revisions of mission procurement strategies
- Define the procurement strategies of the mission under the supervision of the Head of the Logistics Department
- Drive and implementing sourcing strategies with employees and ACF departments
- Provide advice to other departments on their purchasing activities
- Represent the ACF mission externally for procurement issues and develop its network for exchange of information and best practices.
- Develop a responsible purchasing approach, in particular by identifying environmental criteria in our selection processes.
- Assist applicants in the preparation of their specifications and/or technical specifications
- Dissemination of consultations and Calls for Tender
- Receipt and analysis of tenders
- Negotiation with suppliers
- Selection of suppliers corresponding to ACF needs, in terms of cost, quality, deadlines and services
- Drafting of contracts and framework agreements and their amendments
Coordinate mission procurement activities
- Ensure the facilitation and production of the mission’s PPP (Project Procurement Planning).
- Perform market analysis and supplier sourcing of identified strategic markets.
- Publish annually CFIs (Calls for Expressions of Interest) for targeted markets
- Conduct audits and supplier monitoring visits to capitalize and monitor our portfolios.
- Coordinate with ACF bases and departments, supplier ACF pre-qualifications
- Monitoring and development of ACF logistics department partnerships.
- Analyze the appetite and purchasing maturity of its contacts, adjust and structure its modes and levels of involvement (lead/support & advice/co-lead)
- Train logistics and program teams on their procurement activities
Ensure compliance of purchasing activities in compliance with ACF and relevant donors procedures.
- Ensure that employees comply with ACF’s procurement policy, strategy, procedures and tools
- Prevent and manage any non-conformity of the mission’s procurement processes, particularly in relation to our quality assurance.
- Identifying the risks of fraud and corruption in its activity and implementing preventive and control actions
- Raising employees’ awareness of the risks of fraud and corruption
- Implementation and follow-up of recommendations following controls and audits
Guarantee the procurement performance on the mission
- Identify, track and propose possible optimizations for strategic sourcing
- Ensure and develop strategic supplier relationships, ensuring supplier performance.
- Constantly monitoring purchasing trends (changes in the business line, purchasing tools, etc.),
- Develop and monitor purchasing performance indicators
- Regularly canvass the market to enrich the supplier portfolio (via other NGOs, field visit, internet search, etc.)
- Ensure proper management of the LINK software during the assignment:
- Being the LINK point of contact with headquarters (under the supervision of the Logistics HOD)
- Informing the LINK team at HQ of software malfunctions and inconsistencies
- Provide adequate training to all newcomers/users of the software (applicants, logistics users)
- Support users by guiding them through the available materials (LINK video, user guides, PPT file)
- Support users when they encounter unusual situations with the software on how to solve them
- Manage LINK data (delivery locations, local markets, local suppliers, taxes…)
REQUESTED PROFILE
- A Bachelor degree in Business Administration OR Logistics OR Purchasing and Supply.
- Certification in CIPS, Supply or Logistics desirable.
- Min 3 years’ extensive experience in procurement and/or logistics capacity management and coordination, preferably in Humanitarian or development work;
- Previous experience working for NGOs an asset, particularly international and/or health related NGOs;
- Excellent people management skills combined with the ability and desire to further develop staff capacity;
- Strong Organization and management skills combined with the ability to coordinate a diverse range of people and responsibilities;
