Pact works across multiple sectors and actors to combat corruption, promote democracy and improve health. Our funding partners run the gamut from the U.S. Government to private foundations to corporations, and our on-the-ground partners include Nigerian ministries and civil society organizations focused on advocacy, democracy and health. Since 2005, Pact has helped forge partnerships between government and civil society, resulting in the passage of four significant national bills to fight corruption, including 2011’s landmark Freedom of Information Act. In 2012, we worked with 96 local Nigerian partners, equipping them to improve internal processes and broaden their support. Pact is carrying out two significant USAID-funded projects in Nigeria: one that focuses on HIV prevention and care in nine states, with special attention to children at risk of the infection, and another that works with local governments to improve their capacity, transparency and delivery of services to consituents.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 2 years
- Location: Abuja
- Job Field: Finance / Accounting / Audit , NGO/Non-Profit
Pact West Africa (Nigeria) is a Country Office of Pact, an international non-governmental and non-profit organization with its headquarters in Washington, DC. We envision a world where everyone owns their own future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.
Position Summary:
The Finance & Operations Assistant will provide finance and operations support to ACHIEVE-Nigeria project team with the guidance of Finance & Operations Manager.
Key Responsibilities:
- Liaise, collaborate with the finance & operations manager on all day-to-day fin & ops tasks.
- Make travel arrangements and accommodations bookings for all Pact staff for local and foreign travel.
- Provide logistical support to program functions such as workshops, trainings, and field visits.
- Process Procurement Requisitions (having PRs approved, record in tracker, and submit to operations officer on weekly basis)
- He/she will follow up with requests made to ensure timely delivery of goods and services so as not to affect workflow and operations of the project.
- Manage office Stores including supplies and stationery.
- Ensure office equipment is in good working order, arranging for service and maintenance as required.
- Assist with procurement in accordance with Pact and Donor policy.
- Maintain records of equipment and stocks of consumables stored in the office. Ensure stock control cards for inventory and supplies are available, stock movements are recorded and
- Support finance manager on payment processes.
- Prepare payment requisitions as per the payment process.
- The incumbent ensures timely payments for vendors that Administration deals with such utility companies’ e.g. Internet, and telephone and all service contract bills to avoid disconnections.
- Manage of petty cash according to Pact and donor financial rules and regulations
- To ensure regular updating of the service contract tracker on monthly basis and initiate the renewal process or non- renewal prior to expiry.
- Maintain all office files (electronic and paper-based).
Basic Requirements
- Strong verbal and written in communication skills.
- Good Computer skills (MS Office)
- Holder of a relevant BSc. /HND in Accounting or Business Administration or similar field
- At least 2 years’ relevance experience working in a business or INGO sector.
- Good people management and interpersonal skills able to lead and motivate others.
- Demonstrates impeccable integrity and business standards with previous clean track record of handling cash transactions.
- Well organized with an eye for detail.
Skills and Abilities:
- Consistently works within internal process and procedures.
- Strong interpersonal skills
- Good planning and time management skills
- Strong written and oral communication skills
- Ability to problem-solve.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.
Method of Application
Interested and qualified Candidates should submit their cover letter and CV or Resume to: [email protected]The deadline for submission is close of business on 8th April 2023, however applications will be considered on a rolling basis. All CV’s/resume/applications MUST be in either word format or PDF. Applicants MUST indicate the position applied for on the SUBJECT of the mail. Note that only short-listed candidates will be contacted.
