Rapid Action Aid Initiative is a womnan led woman led organisation and independent registered non-governmental, nonprofit, Non-religious and equal opportunity, civil society organization based in Maiduguri.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 3 – 5 years
- Location: Yobe
- Job Field: Finance / Accounting / Audit, NGO/Non-Profit
- Salary Range: ₦400,000 – ₦500,000/month
Job Summary
- This position will support the Finance department’s management of accounting systems, policies, and procedures in compliance with accounting standards, Generally Accepted Accounting Principles (GAAP), donor’s rules and regulations, and legal requirements to support high-quality programs serving the vulnerable.
- As part of an experienced finance team, you will help coordinate daily financial activities through the duties outlined below.
Duties and Responsibilities
- Daily record of all bank account expenses in the excel book, in respect of RAAI
- Carry out all payments for the relevant Bank accounts. RAAI’s standards in terms of use of chart of accounts, project code, Contract and financial line and the third party codes.
- Ensure bank books & cash book are closed, reconciled & sent to capital on monthly basis together with the bank reconciliation & cash counts;
- Make payments after verifying the consistency of supporting documents submitted in accordance with the RAAI procedures, ensuring all invoices are accurate, consistent and signed.
- Ensure that the cash box, bank, and the main safe maintain the minimum security amount.
- Maintain cash, bank, supplier contracts, PAYE, vendor & all other finance relevant contracts in finance department;
- Archive financial files as per RAAI archiving guidelines, keep copies at the base & send original to capital on monthly basis;
- Process the monthly income tax payments (PAYE) as per information provided by the Capital.
- Consolidate withholding tax for remittance at federal and state level;
- Prepare and send EFCC weekly report to capital.
- Manage the advances, ensuring invoices are received and that they are consistent with the RAAI’s procedures (invoice accurate and signed).
- Ensures that stakeholder’s payment complies with the Project Activity Resourcing (PAR).
- We are currently looking to fill the role of a Finance Officer, who will be responsible to provide support on all financial activities in the base which will impact on the overall financial plan of the Nigerian mission
- Processing financial transactions: This involves recording, organizing, and inputting financial data into the organization’s systems. She/ He will be responsible for managing invoices, payments, and expenses, ensuring accuracy and timely processing.
- Monitoring and maintaining financial records: She/ He will be support in organizing and maintaining financial records, ensuring that they are up-to-date, easily accessible, and in compliance with donor regulations.
- Data Entry: support in Input financial data into the accounting system (approved RAAI reporting template) and perform regular data reconciliation to identify and resolve discrepancies.
- Bank reconciliations: She/He will support in reconciling bank statements with the organization’s financial records. This involves comparing and matching transactions to ensure accuracy and resolve any discrepancies
- Assisting in budgeting and forecasting: He/she will support the Program team in preparing budgets and financial forecasts by collecting and analyzing financial data and preparing reports
- Assisting in financial reporting: He/she will help prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements. He/she will ensure that these reports are accurate and can provide valuable insights to management and stakeholders.
- Assisting in audits and compliance:
- He/ She will assist in preparing documentation and providing support during internal and external audits. He/she will help ensure compliance with financial/donor regulations and origination’s policies
- Budget Monitoring: She/ He will Support the monitoring and tracking of origination’s budgets, highlighting any variances to the finance team.
- Compliance: She/ He will support in ensuring compliance with all financial/donor regulations and standards, both internally and externally, and recommend improvements to enhance financial controls.
- Vendor Management: She/ He will support in Maintaining vendor information, including contracts, payments, and invoices, and assist with vendor queries and requests.
- Communication: She/ He will support in collaborate with internal teams to obtain necessary financial information and provide timely responses to inquiries related to financial transactions.
- Support: She/ He will support in providing general administrative support to the finance team, including filing, document management, and other ad-hoc tasks as assigned.
- Maintain files; including filling of general ledger, payment vouchers, account payable documentation, and other miscellaneous payments.
- Assist in arranging travel logistics for all departments, consultants, and training participants; including flight tickets, hotel reservations, airport pickup, meetings, and workshops.
- Support finance in printing, photocopy, and scanning of documents; including storage and archiving in accordance with the RAAI policy.
- Maintain cordial relationships with the staff members and treat visitors, guests, and program beneficiaries with courtesy.
- Ensure regular internal controls (cash counts, spot checks, receipt checks) regarding financial processes are done to reduce the opportunities for fraud or abuse of funds, goods, and materials;
- Conduct him/her both professionally and personally in such a manner that it will bring credit to RAAI and not jeopardize its humanitarian mission.
- Any other duty that is reasonably consistent with the key tasks of the function.
- Ensure correct coding of Project Instance, budget line, and ledger code in line with approved budget and RAAI Accounting Manual and Procedure.
- Assist the Finance Manager with budget development, monthly financial closure procedures, and external audits or internal RAAI audits
- Advice and support program offices in all aspects of financial management;
- Provide financial and other information from ERP (Unit 4) and other finance records to other RAAI staff, whenever this is required;
- Ensure all financial documents are structurally archived (Hard and Electronic copy) in line with the RAAI Quality Management System.
- Produce monthly financial reports for projects, partners, country office, and authorities and facilitate the monitoring of the program expenditures against the budgets;
- Ensure that bank and cash books are always up to date and reconciled every week/month.
- Ensure that an efficient and effective financial system is implemented, in line with the RAAI policies and guidelines;
- Participate in the project kick-off meeting and provide budget clarity as may be required.
Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.
