GOALPrime Organization Nigeria (GPON) is a non-governmental and nonprofit organization that strife to make life of vulnerable women and children better through revitalized partnership. GPON provides life-skill education and psychosocial support to conflict-affected, WaSH community or camp services, Education in emergency services, Gender-based Violence mitigation services, Child protection service, Protection monitoring services, Nutrition and public health services.
- Job Type: Contract
- Qualification: BA/BSc/HND
- Experience: 2 – 5 years
- Location: Borno
- Job Field: Finance / Accounting / Audit
- Salary Range: ₦200,000 – ₦300,000/month
- Location: Maiduguri
- Contract Duration: 6 Months (renewable)
Dimensions of the Role
Implementation of financial management processes, protocols, and systems.
Key End Results and typical Responsibilities:
Accounting software operations and reporting:
- Prepare payment, journal, and receipt vouchers using the corporate accounting software – QuickBook.
- Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
- Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
- Support in ensuring all documents are scanned and properly stored on Cloud
- Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
- Support with the clearing of all open items.
- Support the monthly QuickBooks closure processes.
- Following up with offices and staff as regards the dashboard financial deadline requirements
- Print the monthly QuickBooks reports for signing and appropriate filing.
- Ensure that the QuickBooks balances of the advances account agree with the subledger balances.
- Contribute to the monthly financial report.
- Support program staff in making payments to participants during activities implementation.
Internal Financial Controls & Payments:
- Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
- Approved payment requests should be processed within three days of receipt.
- Prepare the Withholding tax and VAT schedule where relevant before payment is done.
- Cancel (stamped PAID) all vouchers (payment, journal, and receipt) and their supporting documents to forestall re-use.
- Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
- Issue cheques as per weekly payment list; exception should be approved by CFM.
- Maintain cash books, including providing updates to Finance Finance Officer to prevent negative cash and bank balance.
- Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
- Perform any other duties as specified by your supervisor(s).
Advance Management:
- Prepare and maintain the sub-ledger for all advances (travel, purchase, etc.).
- Ensure timely liquidation of staff advances should not exceed seven days after travel arrival
- Should ensure that more than one advance is given to staff at a time.
- Make available Bi-weekly to the Finance Officer a list of all un-liquidated advances and support with the follow-up of these advances.
Assist in the Administration of Staff Payroll:
- Prepare the withholding tax deductions report and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.
- Reconciles payment of NHF with Federal mortgage bank of Nigeria
- Assist in the posting of all prepaid staff benefits on Quickbook.
Qualifications and Experience
- Degree University degree in accounting or relevant professional qualifications equivalent.
- At least 3 years experience in a similar role.
- A BSc or HND in Financial accounting and related financial/Business administration courses.
- At least 2 years of practical work experience in managing financial and administrative systems for donor-funded projects.
- A minimum of 2-year experience in grant financial management with donor-funded projects in Nigeria.
Desirable
- Strong communication skills: oral and written.
- Experience in the use of QuickBooks (Added advantage)
- Extremely flexible, and have the ability to cope with stressful situations
- Ability to carry strenuous office duties of lifting heavy items.
- Familiar with international donors.
