CARE BEST INITIATIVE (CBI) is a growing woman-led National Non-Governmental Organization (NGO) founded in 2019 and presently operational in the BAY states within the North-East. Our actions are to save lives, alleviate the suffering of children, women and other vulnerable people; and to maintain human dignity during and in the aftermath of man–made crises and natural disasters; as well as to prevent and strengthen preparedness for the occurrence of such situation; and to promote the right of children, women and vulnerable people in the society. CBI is partnering with Nigeria Humanitarian Fund (NHF) to improve access to the prevention and treatment services of acute malnutrition among children, pregnant and breastfeeding women; and reduce morbidity and mortality among these vulnerable groups.
Project Location: Borno state; Adamawa state and Yobe State.
Project Duration: 3 months
Application Deadline: 6th May, 2022.
Responsibilities:
Consolidate the Base accounts monthly:
• Disseminating information about the accounting procedures of the base and ensuring that these procedures are respected.
• The comprehensiveness and precision of entries and the correct budgetary charging of expenses.
• Ensure field books are closed on a monthly basis towards the end of the month.
• Timely forwarding of accounting information to the capital.
• Ensure that all Cash count & Bank Reconciliation are done at the month end for field books.
• Ensure that all accounting documentation is updated on a daily basis & reconciles Bank Books, Cash Books.
• Review the field monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all admins on accountancy.
• Prepare a detailed report for the Finance Coordinator on outstanding / prepaid advances if requested.
Responsible for Base Tax operation:
• Ensure that the base is in compliance with in-country tax policies.
• Ensure monthly WHT is deducted from suppliers and recorded correctly in accountancy.
• Ensure that proper documentation is filed for WHT on a monthly basis.
• Assist Finance Coordinator in ensuring a good Tax system is in place at the base.
Contribute to Grant financial management, donors compliance & budget analysis:
• Support budget holders in developing their forecast and monitoring their lines.
• Receive & incorporate budget forecast in BFU.
• Organize & lead monthly BFU meetings at the base & provide updates to the Finance Coordinator for each grant.
• Monitor level of over/underspending per budget lines and provide feedback to the Finance Coordinator.
• Inform the Finance Coordinator for any information which impacts the grant financial status.
• Warning the Head of Finance Department and Field Coordinator of financial risks.
• Review donor guidelines and ensure flexibility is respected.
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Finance Coordinator
Treasury forecast & cash management:
• Implementing the Cash Management procedures on the base and ensuring they are respected.
• The availability and safekeeping of the necessary cash.
• Authorizing and making payment for purchases falling within the monthly forecast of his/her base.
• Ensure timely & realistic forecasts are sent to the capital.
• Meet program managers to ensure a good forecast in line with the spending plan.
• Ensure expenditures are in line with the forecast prepared, analyze discrepancy between cash and budget forecast and put in place corrective measures.
• With the help of a Capital Finance Officer, monitor funds & ensure that there is a low balance towards the end of the month.
• Ensure that the funds are requested accordingly as requested in the cash forecast.
Object Capacity building for finance & Non finance staff:
• Work closely with the finance team to build their capacity.
• Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.
• To develop and conduct training for finance staff on accounting policies & tools at the base level.
• Identify the needs of finance staff training & arrange training sessions accordingly.
• Provide induction/briefing on accountancy to all field employees joining the finance department.
• Conduct regular refresher training on accounting tools to new/existing finance staff on a regular basis.
• Develop & share new tools with the Finance Coordinator to improve mission accountancy quality & budget allocation.
Supervision & Team Management:
• Supervise Finance Officer & Finance Assistant.
• Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.
Conduct internal Audit:
• Conduct internal Audit from time to time by using FAP “Financial Audit tool”.
• Share Audit report with Finance Coordinator with recommendations & action plan.
• Follow up on recommendations for improvement on a regular basis.
Management of fraud and corruption cases:
• Alert on suspicion of fraud and corruption through the appropriate channel.
• Identify fraud and corruption cases in the base.
• Sensitize the team on the management of fraud and corruption risks.
• Alert on suspicion of fraud and corruption through the appropriate channel.
Requirements
About you:
• You have a Bachelor equivalent in Accounting/Finance. A Masters degree is preferred.
• You have 3 years of professional experience in finance with proven experience in team management.
• You have Minimum of 2 years’ experience in NGO financial management.
• You have experience as an auditor.
• You have exceptional organization, time management, and attention to detail.
• You have Strong accounting skills.
• You have Strong budget management skills.
• You have Team management & coordination skills.
• You have experience with the Quickbook accounting system.
• You have very good communication & training skills.
• You have good analytical skills.
• You have excellent interpersonal skills, ability to work both independently & as a member of a team.
• You are fluent in written & spoken English.
• You are committed to gender equity and equality.
• You have a genuine interest in & commitment to the principles of Care Best Initiative
• Your work style builds confidence with others, and you believe that every problem has a solution. It is the way we approach the problem that makes the difference.
• You are able to remain calm under pressure and can easily adapt to changing circumstances
• You are ready and willing to integrate into a hard working and fun team that believes in doing ordinary things extraordinarily well.
