International NGO Safety Organisation (INSO) – Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.
We are recruiting to fill the position below:
Job Title: Field Office Administrator
Location: Maiduguri, Borno
Job Summary
- The role of the Field Office Administrator will be to oversee and regulate the financial, human resources, administrative, and logistical functioning of INSO Nigeria in Maiduguri.
- S/he will report directly to the INSO Safety Advisor – Maiduguri.
- S/he will work closely with the Finance, Logistics and HR team in Abuja.
- S/he will supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.
Major Responsibilities
- To maintain and control the cashbooks and ledger
- Ensure that 100% of expenses are accurately entered on excel cashbooks daily
- Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts
- Deduct accurate WHT before payment
- To assist the Safety Advisor in the HR national staff administration
- Assist the Safety Advisor to file in a consistent and accessible manner all auditable documents (CVs, leave records, disciplinary notes, hire notes…)
- To assist the Safety Advisor in the HR international staff administration
- Assist the Safety Advisor in all administrative process for visas, residency papers, work permits, and other documents requested by the government for field international staff
- Assist the Safety Advisor with travel and accommodation arrangement from around the North East and North West region
- Provide office support services in order to ensure efficiency and effectiveness within the INSO office
- Maintain service contracts in coherent and accessible manner
- Supervise the domestic support staff to ensure the office is always clean
- Ensure the office premises is in good shape and properly maintained (Plumber, electricity, minor works, etc)
- Oversee the activities of drivers in the Maiduguri office and ensure no downtime of all office vehicles
- Assist the Safety Advisor in maintaining an adequate inventory of office supplies, sundry and consumable items
- Ensure that any asset assigned to staff or Maiduguri office are documented and recorded as such
- Ensure all office administration is carried out on time
- Ensure all bills/invoices are acquired and presented for payment on time
- Assist the Safety Advisor in all other administrative, financial and procurement/logistical requirements
- Any other tasks that may be assigned to you.
Qualifications and Experience
- Administration / HR / Finance Educational background and working experience
- 2 years of mandatory INGO experience
- Staff management experience
- Knowledge of administrative, HR and logistical processes
- Computer literate
- Fluent in English (spoken and written)
- Fluent in Hausa (spoken)
- Preferred Characteristics
- Existing (relevant) local information networks and contracts
- Previous exposure to North East Nigeria
- Organized and structured personality.
Key Personal Competencies:
- Attention to detail
- Excellent analytic skills
- Creativity and proactive attitude
- Excellent interpersonal and communication skills and ability to work in a multi-cultural environment
- High level of confidentiality and integrity
- Strong organizational skills, ability to handle multiple priorities in an autonomous manner
- Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline.
Application Closing Date
29th April, 2022.
Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
