Malala Yousafzai is a Pakistani student and education activist who began speaking out for girls’ education at the age of 11. After surviving an assassination attempt by the Taliban at 15, she co-founded Malala Fund with her father Ziauddin. She is the youngest ever Nobel Laureate. Malala currently lives in the U.K. with her family.
- Location Abuja
What does this position do?
- The Executive Assistant (EA) to the CEO provides high-level administrative and operational support, ensuring the effective day-to-day functioning of the Office of the CEO. This role manages complex scheduling, travel, and meeting preparation to enable the CEO to operate with focus and efficiency.
- Working in close partnership with the Chief of Staff, the EA helps maximize the CEO’s time by ensuring engagements are well-prioritized, prepared, and executed. The EA serves as a key coordination point across the organization and with external stakeholders, maintaining strong systems, attention to detail, and operational discipline.
- A logistical powerhouse, the EA keeps the CEO on track and ensures operations run smoothly in a fast-paced, mission-driven environment. The role requires exceptional organization, proactivity, discretion, and sound judgment.
Duties and Responsibilities
CEO Calendar & Scheduling
- Manage a dynamic and complex calendar of internal and external meetings for the CEO.
- Prioritize requests and resolve scheduling conflicts in coordination with the Chief of Staff.
- Ensure appropriate preparation time, travel considerations, and follow-up between engagements.
- Anticipate shifting priorities and adjust schedules accordingly.
Travel & Logistics
- Plan and coordinate detailed international travel itineraries for the CEO.
- Book flights, accommodations, and transportation.
- Prepare comprehensive travel agendas and briefing materials.
- Coordinate logistics for travel-related meetings and engagements.
- Troubleshoot travel issues to ensure smooth execution.
Meeting Preparation
- Coordinate agendas and compile pre-read materials for CEO meetings.
- Track and follow up on preparation materials to ensure readiness.
- Maintain systems and standard operating procedures for meeting preparation.
Board Coordination
- Coordinate scheduling and logistics for Board and Committee meetings.
- Support board member travel and meeting arrangements as needed.
- Manage the board platform (e.g., OnBoard) in partnership with the Chief of Staff.
Office Operations & Administrative Systems
- Process and track CEO expense reports (e.g., Concur).
- Maintain organized files and documentation for the CEO and Board.
- Manage CEO contacts and relationship records (e.g., Salesforce).
- Maintain document management systems and file architecture.
- Partner with the Chief of Staff to track CEO priorities and to-do lists.
- Support monitoring of the CEO Office budget and track related expenses.
Events & Special Projects
- Provide logistical and administrative support for events and special projects on an as needed basis.
Organisational Values
- Upholds the values of Malala Fund.
- Actively contributes to a diverse, equitable, and inclusive workplace.
- Maintains the highest standards of safeguarding and professional conduct.
- Demonstrates discretion, diplomacy, and responsiveness.
- Models transparency and serves as a resource across the organization.
- Promotes a culture of learning, collaboration, and continuous improvement.
What you bring to us and the role!
Essential
- Significant experience supporting senior executives or leadership teams.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism, discretion, and sound judgment.
- Experience coordinating complex scheduling and travel logistics.
- Strong attention to detail and ability to maintain systems and processes.
- Experience with CRM systems (e.g., Salesforce), expense tools (e.g., Concur), and board platforms.
Method of Application
Interested and qualified? Go to Malala Fund on malalafund.bamboohr.com to apply
