Slum2school Africa is a volunteer-driven developmental organization with a vision to transform the society by empowering disadvantaged children to realize their full potential.
Experience4 years
Location Lagos
Job Summary
- The Executive Assistant (EA) will provide high-level administrative and strategic support to the Executive Director (ED).
- This includes managing schedules, preparing communications and reports, supporting project follow-through, and coordinating engagements with internal and external stakeholders.
- The EA serves as a key liaison across teams and ensures the ED’s office runs efficiently and effectively.
Key Areas of Accountability
- Serve as a central communication liaison, ensuring seamless interaction with internal and external stakeholders.
- Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Efficiently manage the Executive Director’s calendar, scheduling, and correspondence.
- Draft, edit, and prepare high-quality documents, reports, and presentations.
- Work with the Executive Director to drive partnership conversations
- Support high level fundraising activities
- Manage organizational administrative and operational activities
- Develop and maintain an organized documentation and filing system for easy access to critical information.
- Oversee logistical arrangements for organizational and executive needs.
- Plan and manage travel logistics, including bookings, itineraries, and travel-related problem-solving.
- Coordinate speaking engagements, conferences, and events, ensuring preparedness and professionalism.
- Manage post-event activities such as feedback collection and stakeholder follow-up.
- Research, draft, schedule, book and design presentation materials tailored to specific conferences, audiences andevents.
- Collaborate on speech scripts and talking points to ensure effective delivery.
- Provide logistical and content support to maximize the impact of engagements.
- Schedule and coordinate board meetings, including agenda preparation and minute-taking.
- Facilitate communication and engagement between the Executive Director and board members.
- Manage relationships with key stakeholders, donors, and partners, maintaining consistent follow-up and recordkeeping.
- Handle sensitive and confidential information with discretion and integrity.
- Represent the Executive Director and the organization with professionalism at meetings and events.
- Uphold the organization’s values and standards in all interactions and communications.
- Assist with tracking organizational goals and performance metrics.
- Support the planning and execution of special projects and initiatives.
- Monitor and evaluate the outcomes of strategic activities, aligning them with broader goals.
- Utilize digital tools for scheduling, documentation, and communication to improve efficiency.
- Identify and implement technology solutions to streamline operations.
- Manage expense reports, budgets, and resource allocations to ensure compliance and cost-effectiveness.
Qualification and experience
- Bachelor’s Degree in Business Administration, Public Administration, or in a related field is required. A higher Degree, such as a Master’s or a relevant program management certification, is an added advantage.
- 4+ years of professional experience in an administrative role reporting directly to upper management.
- Membership of a recognized professional body is an added advantage.
- Proven experience as an Executive Administrative Assistant, Chief of Staff, Senior Executive Assistant or in other secretarial positions.
- Excellent knowledge of MS Office Suites.
- Full comprehension of office management systems and procedures.
Skills and competencies:
- Strategic Thinking: Ability to approach problems analytically, developing data-driven solutions that align with organizational objectives.
- Relationship Management: Excellent interpersonal skills, capable of building rapport and influencing others to achieve desired outcomes.
- Time Management: Exceptional organizational skills, with the ability to juggle multiple projects and deadlines effectively.
- Confidentiality: Strong commitment to maintaining confidentiality and handling sensitive information with integrity.
Method of Application
Interested and qualified? Go to Slum2School Africa on slum2school.org to apply
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