MASTER PURCHASE AGREEMENT (MPA) FOR SUPPLY OF GOODS AND SERVICES TO BORNO, ADAMAWA AND YOBE STATE OFFICES.
1. The Purpose of this Request for Expression of Interest (EoI)
It is the intent of this EoI to secure competitive proposals to select Supplier(s) for Care Best Initiative (CBI) to supply list of goods to or at our office/warehouse in Borno, Adamawa and Yobe State. All qualified and interested Suppliers are invited to submit their EoI for the supply of the following;
Goods
- ICT equipment
- Office Stationaries and general supplies
- Office furniture, fixture and fittings
- Medical supplies (drug and kits)
- Cooking kits
- Items for preparation of Tom Brown
- CNM//IYCF Materials
Services
- Car hire services
- Catering Services
- Design and Printing of Visibility Materials
- Insurance Services
- Repairs and rehabilitation of Latrines and Bath rooms
- Repairs and rehabilitation of Boreholes/Hand pumps
- Establishment of Production system for the production of Menstrual Hygiene kits.
The winning Bidder(s) will enter into a fixed price Master Purchase Agreement (MPA) for a period of Ten (10) months. Bidders shall be domiciled in Due Locations and shall comply with all Government Regulations to operate in Nigeria. Bidders shall be regular tax-payers, and shall furnish a copy of their operating license/certificate of registration valid for the fiscal year 2022. Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent practices.
2. Cost of Bidding
The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and CBI hereinafter referred to as “the Purchaser”, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
3. The Bidding Documents
The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents prepared for the selection of qualified suppliers. Failure to furnish all information required as per the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in bid rejection. The submitted bid shall include the following information. Failure to provide all requested information or to comply with the specified formats may disqualify the Bidder from consideration.
The Bidding documents shall include the following documents:
- Expression of Interest – EoI
- Price offering sheet
- Registration certificate
- Profile of the company
- Valid Tax certificate
- Bank Details
- Three References
- Any other important documents
All submission regarding the bidding must be done on or before 24th January, 2022.
4. Clarification of Bidding Documents
A prospective Bidder requiring clarification of the Bidding Documents may notify the Purchaser in writing at [email protected]. The request for clarification must reach the purchaser not later than 24th January, 2022. The Purchaser shall respond by e-mail providing clarification on the bid documents no later than 24th January, 2022. Written copies of the Purchaser’s response (including an explanation of the query but without identifying the source of inquiry) shall be communicated to all prospective Bidders which express an intention to submit bids.
5. Language of Bid
The Bid and all related correspondence and documents exchanged between the Bidders and the Purchaser shall be written in English Language only. Any printed literature furnished by the Bidder and written in another language shall be accompanied by a (English Language) translation of its pertinent passages, in which case, for purposes of interpretation of the bid, the (English Language) version shall prevail.
6. Bid Prices.
The Bidder shall clearly indicate the unit price of the goods it proposes to supply.
7. Bid Currencies
All financial rates and amounts entered in the Bid Form and Price Schedule and used in documents, correspondence, or operations pertaining to this tender shall be expressed in Nigeria Naira.
8. Period of Validity of Bids
Bids shall remain valid the very moment the bid opening date of advertisement, prescribed by the Purchaser.
The request and the responses thereto shall be made in writing by letter or e-mail.
9. Format and Signing
The original bid shall be signed by the Bidder or by a person or persons authorized to bind the Bidder to the contract. Financial proposal pages of the bid shall be initialed by the person or persons signing the bid and stamped with the Bidder’s company seal.
10. Submission and Marking of Bids:
Bidder shall submit all documents to CBI via the organizational email here:
11. Modification and Withdrawal of Bids
The Bidder may modify or withdraw its Bid after submission, provided that written notice of the modification, including substitution or withdrawal of the Bids, is received by the Purchaser prior to the deadline prescribed for submission of Bids.
The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched. No Bid may be modified after the deadline for submission of bids.
12. Preliminary Examination
The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether bids are generally in order.
13. Contacting the Purchaser
No Bidder shall contact the Purchaser on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded or the selected qualified supplier is announced.
14. Notification of Award
Prior to the expiration of the period of bid validity, the Purchaser shall notify the successful bidder in writing or where necessary by telephone that his or her bid has been accepted and, selected for Master Purchase Agreement for the specific goods and/or services. At this stage CBI may also choose to negotiate with the selected bidder to finalize the offer.
15. Contract award and notification
The Purchaser shall award the Contract to the notified successful Bidder(s) whose bid has been determined to be substantially responsive and has been determined to be the best evaluated bid considering price and performance factors, provided further that the Bidder is determined to be qualified to enter into a Master Purchase Agreement and perform its obligations satisfactorily.
16. Warranty
The Supplier shall warrant that the goods to be supplied are new, unused, of the most recent or current models (products), and meet the Purchaser’s specifications.
The warranty shall remain valid for a period of time as may be specified by the supplier in the Bid and this warranty period shall be considered as one of the bid advantages, and shall in no case be less than that which is provided for by Nigeria Law if any.
17. Inspection
The Purchaser shall have the right to inspect the goods to confirm their conformity to the specification. The inspection will be conducted by assigned staff of the Purchaser or a reputed relevant consultant selected by the Purchaser.
In the future business relation, should any inspected goods fail to conform to the specification, the Purchaser may reject them and the Bidder shall replace the rejected goods without extension of time except at the Purchaser’s sole discretion.
18. Price Schedules and Location
Vendors interested in the provision of Goods/Services to CBI, Borno, Adamawa and Yobe Field Offices should NOTE that quoted Prices should include Transportation costs.
Payment will be made through bank transfer on satisfactory completion of delivery of Goods by the Purchaser within two weeks of receipt of invoice in conjunction with a signed received certificate of delivery/completion.
Extra charges associated with the above Goods shall be invoiced and paid at the same terms set above.
19. Disclaimer
The Purchaser reserves the right to alter the dates of the timetable.
The Purchaser does not bind itself to accept the lowest or any proposal.
