eHealth Africa is focused on improving healthcare by creating effective ways to implement reliable health information management systems. We have developed eHealth and mHealth solutions that can be rapidly deployed to manage patient information, streamline clinical procedures, and provide data and analysis on health program outcomes.
Experience5 years
Location Abuja.
Purpose of the position
- The Associate Manager, Pre-award is responsible for leading the budgeting process for new business opportunities and renewals, ensuring that donor budgets are compliant with both organizational and donor-specific guidelines.
- This role will also oversee pre-award activities such as review of RFP, development of budgets, development of teaming agreement and compliance reviews for due diligence.
- Approximately 60% of the role will focus on proposal costing and budget development, while the remaining 40% will involve managing pre-award processes that ensure smooth coordination between finance, programs, and grants teams.
What you’ll do
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:
- Here’s the revised Associate Manager, Pre-award job description, with 60% focus on proposal development and 40% on other pre-award activities:
Proposal Development and Budgeting (60%)
Lead Proposal Budgeting Process:
- Manage the full proposal budgeting process using organizational or donor-specific templates for both new proposals and renewals.
- Collaborate with the programs team to capture project activities, estimate personnel level-of-effort, and ensure costs align with project needs.
- Prepare budget briefings for senior management review, ensuring clarity and alignment with organizational goals.
Budget Documentation and Review:
- Maintain well-documented records supporting all pricing used in proposals for audit and review purposes.
- Work closely with programs and other cross-functional teams to develop and edit cohesive cost proposal inputs, ensuring a balanced presentation of narrative, numeric, and graphic information.
- Review and analyze financial data to provide recommendations for improving cost proposals and ensure alignment with grant terms.
Cost Proposal Development:
- Participate in drafting budget narratives that clearly explain how project activities and personnel costs contribute to the overall project scope.
- Oversee the sourcing and verification of pricing information and unit costs to ensure budget accuracy.
- Support timely and compliant submission of cost proposals that meet donor specifications and deadlines.
Broader Pre-award Management (40%)
RFP/RFA Management:
- Prepare and maintain RFP/RFA review checklists and ensure they are complete and accurate before project design meetings.
- Collaborate with the New Business Development (NBD) team and Subject-Matter Experts (SMEs) to review and verify financial and compliance aspects during the proposal pre-work process.
Partnership and Agreement Management:
- Conduct vetting and debarment checks for potential funding partners in line with organizational policies.
- Prepare and review teaming agreements, Non-Disclosure Agreements (NDAs), Memoranda of Understanding (MOUs), Letters of Agreement (LOAs), and Letters of Intent (LOIs), ensuring they meet internal and donor standards before submission for approval.
Contractual Compliance:
- Extract key contractual requirements from award documents, updating relevant project management systems (e.g., Asana) with key deadlines, conditions, and responsibilities.
- Review final contract and grant terms, along with budgets, to ensure compliance with both donor and internal requirements before submitting them for execution.
Internal Coordination and Reviews:
- Collaborate with the Finance, Programs, and grants teams to ensure seamless coordination across departments during the pre-award phase.
- Conduct reviews of budgets and contractual terms to guarantee adherence to donor expectations and legal requirements.
Who you are
The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job:
- Bachelor’s degree in Finance, Business Administration, Accounting, or a related field; a Master’s degree is preferred.
- At least 5 years of experience in proposal budgeting, costing, and pre-award processes within a non-profit or international development context.
- Strong numerical and analytical skills with a proven ability to manage and develop competitive, accurate budgets.
- Experience working with donor guidelines (e.g., BMGF, USAID, EU, DFID) and preparing compliant budgets.
- Excellent project management skills, with the ability to manage multiple deadlines and proposals simultaneously.
- Strong collaboration and communication skills, with the ability to work cross-departmentally.
- Proficiency in financial software (e.g., Excel, ERP systems) and project management tools (e.g., Asana).
- Action-oriented and resilient in a fast-paced environment
- Familiarity with the types of development and humanitarian programs eHA conducts.
- Strong work ethic, customer service orientation and willingness to roll-up sleeves when necessary; strive for continuous improvement.
- Willingness to travel to countries where eHA operates.
Certifications and Licenses:
- ACCA, CFA, ACA, Certified Public Accountant (CPA) or equivalent is desired.
