Job Overview
The Associate Director – Internal Control and Compliance will be responsible for initiating, developing, and managing the project’s compliance strategies including implementing a systematic approach to ensuring adherence to donor guidelines in procurement, human resources, financial management, environmental, communications and branding guidelines, gender and inclusion, program implementation and establishing compliance to regulatory standards in addition to internal and external policies. S/he will also support organizational efforts in establishing and promoting best and ethical practices to detect and avert deviations from donor and organizational guidelines.
Responsibilities
- Lead and advise on compliance related issues as it relates to financial management, procurement, human resources, program implementation, subcontracts, and grants management to ensure adherence to USAID guidelines and Idmibok International’s operational procedures.
- Support the development and review of the project budgets, forecasts, budget versus actuals, and ensuring alignment with project activities and operational guidelines.
- Work with the Director of Finance and Operations to ensure budgets are efficiently and effectively managed, allowing identification and follow-up of programming and potential spend out issues (e.g., under or overspends).
- Execute financial, operational, and compliance audits in accordance with the organization’s internal audit program.
- Report internal audit findings to appropriate management based on the results of regularly scheduled audits, non-scheduled audits, and at any time when issues need to be addressed by management.
- Conduct follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during audits.
- Review the organization’s strategic risks and make recommendations to the Country Director, Director of Finance and Operations, Operations Excellence Advisor, and other managers and teams on how these should be managed.
- Support grant management and build subgrantees capacity in Compliance and Governance.
- Perform pre-award assessment and advise on funding mechanics.
- Work with Finance and Operations to develop tools for tracking the budget and actual expenses.
- Provide oversight on Contract vs. Grant; highlight the difference between fixed obligation and cost reimbursement.
- Prepare and provide training to subgrantees on USG Funding Regulation (Cost Principle)
- Ensure subgrantees meet FFATA and SAM registration requirements before any disbursement
- Monitor the subgrantees budget and review the retirement
- Build a compliance culture within the team and train employees on organizational policies, procedures and ensuring compliance adherence.
- Ensure that gender and inclusion are effectively integrated into Activity implementation.
- Ensure that organization conform to environmental laws, regulations, standards, guidelines and other requirements.
- Ensure that the donor identity is used to mark all programs, public communications, and commodities and that there are no alteration, distortion, recreation, translation or misuse of the donor’s graphic symbol.
- Ensure transparent and audit-ready operations and support finance, human resources, and procurement teams in preparation for donor audits.
- Design and implement quality assurance systems across the project and Idmibok International as a whole including creating and deploying compliance protocols to consistently measure organizational effectiveness and compliance.
- Advice on contractual and regulatory compliance matters to ensure contract compliance in accordance with agreed terms and conditions and draft client approval request as needed.
- Ensure compliance with security procedures and policies as determined by country leadership.
Qualifications
- Bachelor’s degree in finance, accounting, business administration or a related field.
- Advanced degree in Finance/Procurement and Risk or a related field is preferred
- Certified Chartered Accountant (ACCA), Certified Public Accountant (CPA), Certified Internal Auditor (CIA), and/or Certified Fraud Examiner (CFE), preferred.
- 6 years minimum experience in compliance management or similar roles with experience in financial, grants and project management in an international development organization.
- Proven experience on a USAID project with demonstrated understanding of USAID rules, regulations and contracting structures and policies.
- Candidates with risk management certifications e.g., Chartered Enterprise Risk Analyst (CERA), Certified Risk Manager (CRM), Financial Risk Manager (FRM) etc. are desired
- Knowledge of project management procedures for planning and processing international development projects and for establishing plans, specifications, monitoring and management of development projects.
- Excellent oral and written English communications skills.
- Ability to travel within states and country, as needed.
How to apply
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] with the Job Title as the subject, i.e., “Associate Director – Internal Control and Compliance”
Only Nigerian nationals or people with a Nigerian work permit can apply, as sponsorship will not be offered for this position.
Note: Qualified female candidates are strongly encouraged to apply.
