Intercommunity Development, Social Organization, formally Integrated Development Services (IDS) is a voluntary, not-for-profit and non-governmental organization (NGO) founded in 2004 by Peace-loving and law-abiding women and youth and incorporated with the Federal Republic of Nigeria, Corporate Affairs Commission (CAC/IT/No.60576) and was granted Special Consultative Status by the United Nations (UN) Economic and Social Council (ECOSOC) in 2013.
We are recruiting to fill the position below:
Job Title: Admin / Finance Officer
Location: Maiduguri, Borno
Employment Type: Contract
Job Summary
- Under the supervision of the Finance Manager, the Admin/Finance Officer position will base in Maiduguri.
- The Person will check, review, and give the green light for processing payments, booking accruals etc. in addition to a close coordination with all the cash requesters.
Specific Responsibilities
The responsibilities of the Administrative and Finance Officer include but are not limited to the following:
Accounting and Finance Management:
- Provide Administrative and Financial Support to the Finance Manger
- Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and IDS internal policies and procedures
- Prepare procurement request and ensure all approvals are secured and coordinate with Logistics department the delivery of service and goods.
- Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
- Ensure all documents are filled and stamped.
- Maintain proper filing and easy retrieval of finance documentation.
- Conduct Daily, weekly and month end cash counts.
- Payment of participant and other training, cash payments out of the office.
- Update and Upload on cost point cash transaction. Daily reconcile of cash and book balances.
- Complete the monthly closing operation of the cash accounts after validation of Finance Manager
- Ensure that all vouchers are scanned and uploaded into IDS Share file for Supervisor review and internal audit purpose
- Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
Administrative:
- Organizes travel and files of all staff arriving/departing, booking and purchasing plane tickets
- Ensure Staff travelling Through the Capital is picked up, has appropriate papers and a place to stay
Working Relationships:
- Maintain frequent communication with Finance Manager to ensure finance activities and objectives are communicated
- Work with HR, program and logistics staff to ensure the coordination of activities met
Requirements
- National Diploma (ND), NCE, HND, B.Sc or any other relevant equivalent qualifications in Management, Finance, Business Administration or Computer Science.
- Minimum 4 years’ experience in administration and financial management in the humanitarian sector, including extensive experience in the financial management aspect of international donor agencies.
- Extensive experience in working with computerized accounting systems, preferably Excel (Costpoint)
- Experience in working within a large departmental team.
- Ability to carry-out responsibilities independently with minimal technical support from within the organization.
- Knowledge of varied donor financial regulations.
- Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.
Competency:
- Proven leadership qualities required.
- Strong negotiation, interpersonal and organization skills.
- Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
- Ability to work under pressure and manage workload effectively and efficiently to meet deadlines.
- Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
- Ability to integrate and work well within multiethnic and multicultural team.
- Ability to work in harsh conditions, often in remote areas.
- Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
- Proficiency with MS Word and Excel
- Fluent English written and oral.
For every Child, you demonstrate:
- IDS values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
Core Values:
- Commitment.
- Diversity and inclusion.
- Integrity.
Application Closing Date
24th September, 2021.
How to Apply
Interested and qualified candidates should:
Click here to apply online
