Intercommunity Development, Social Organization, formally Integrated Development Services (IDS) is a voluntary, not-for-profit and non-governmental organization (NGO) founded in 2004 by Peace-loving and law-abiding women and youth and incorporated with the Federal Republic of Nigeria, Corporate Affairs Commission (CAC/IT/No.60576) and was granted Special Consultative Status by the United Nations (UN) Economic and Social Council (ECOSOC) in 2013.
We are recruiting to fill the position below:
Job Title: Logistics Officer
Location: Maiduguri, Borno
Employment Type: Contract
Job Summary
- Intercommunity Development Social Organisation (IDS) has secured a grant from Save the Children International (SCI) on Education Cannot Wait (ECW) to implement in Borno. For this cause, we are recruiting a Logistics Officer, who will Under the supervision of the Program Manager, provide a comprehensive and coherent administrative support for the IDS logistics operations in Maiduguri and other field sites in Nigeria.
- The purpose of the position is to implement logistic activities regarding the projects and the base(s) of IDS, more specifically:
- Warehouse management
- Stock management
- Support procurement & supply management
- Transportation / supply different areas of intervention of IDS.
Specific Responsibilities
The responsibilities of the Logistics Officer include but are not limited to the following:
- General Logistics support
- Manage all warehousing activities of the delegation
- Manage all stocks for the delegation ensuring proper documentation and accountability
- Support procurement processes
- Support field offices with general logistics
- Ensure compliance and accountability throughout processes
Fleet management and Transport:
- Identify potential transportation company for delivery of goods to/from storehouses, to field site locations
- Draft service contracts with transportation company
- Ensure all vehicles legal documentation and procedures are updated
- Ensure that problems are reported to the logistic manager as soon as possible.
- Ensure and supervise loading/unloading operations.
- Fill all the documents needed for transportation of goods (Packing list and Waybill)
- Anticipate transportation needs and arrange shipments to IDS field sites.
Procurement:
- Identify suppliers, and collect quotations according to Line manager
- Ensure that all the needed information is filled on quotations
- Ensure a proper filing system of all procurement files and documents and constantly update the follow up tool
- Negotiate the price, delivery time and other terms with suppliers
- Ensure the quality of the purchase and the delivery deadlines
- Ensure the collected documents are compliant with the procedures: supplier stamp, signature…
- Provide invoices to the administration according to the rules of the organization
- Ensure a good communication with the program managers at all the level of the purchase process
- Report any problem with supplier to the Logistic manager
- Ensure the supply all recurrent items (Office supplies, cleaning items, drinking water,)
- Identify with the Logistic manager the new suppliers and make permanent research of new sources of supply on the benefit of the organization.
Stock Management:
- Collaboration with Logistics sector for storing of IDS goods in common storage areas
- Preparation of SRF and ROF forms for operations in common storage areas of Logistics sector
Organize the flow of merchandise:
- Take delivery of the items and check the quality & quantity
- Follow IDS stock management procedures; Put in place and update/use all relevant tools (stock cards, stock list, delivery notes, etc)
- Do regular inventories (monthly) for the different items stored within the office and activity bases (projects and logistic items), and ensure it is spread to the programs.
- Crosscheck regularly the data between deliveries from stock and programs data (donation certificates) in close relation with the program manager.
- Ensure that all items are stored in good condition and that any missing or damaged goods are reported immediately to the line manager
- Ensure proper segregation of stored goods according to donor/program
- Prepare monthly stock reports and send it timely to logistic manager.
Human Resources Management:
- Identify and mange daily workers for loading/unloading, transportation operations on sites of IDS intervention.
- Prepare and follow up payment forms for daily workers payment after completing of works.
Reporting:
- Provide the line manager a monthly Stock report
- Immediate feedback in case of incident in and around our working area to the line Manager.
Requirements
To qualify as an advocate for every child you will have:
- Master’s Degree or higher Education in Education or Economics, Psychology, Sociology or other Social Science field required.
- A minimum of 4 years of relevant professional work experience in programme planning, management, and/or research in Education at the national and international level, some of which in a developing country and in an emergency, context is required.
- Fluency in written and spoken English is required. Knowledge of Local language (Kanuri, Baburu and Hausa) is an asset.
The functional competencies required for this post are:
- Relating and networking
- Applying technical expertise
- Analyzing
- Formulating strategies and concepts
- Planning and organizing
- Leading and Supervising.
For every Child, you demonstrate:
- IDS values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
Core Values:
- Commitment;
- Diversity and inclusion;
- Integrity.
Application Closing Date
23rd September, 2021.
How to Apply
Interested and qualified candidates should:
Click here to apply online
