Voluntary Service Overseas (VSO) is the world’s leading independent international development organisation that works through volunteers to fight poverty in developing countries. Our high impact approach brings people together to share skills, build capabilities, promote international understanding and action to change lives and make the world a fairer place.
We are recruiting to fill the position below:
Job Title: Voluntary Resource – Finance & Operations Support
Location: Abuja (FCT)
Commitment & Duration: Full-time for 3 months (with possibility of extension)
Type of Role: Business
Mode of delivery: Working at project location
Responsible to: Finance and Operations Office
Responsible for: None
Start Date: 3rd January 2023
Role Overview
- Working at project location – In this role, you will provide on-site support in the project location and/or VSO office, (full-time unless otherwise specified) for a set period of time.
- To work closely with the Finance and Operations officer and provide clerical support.
Job / Role Purpose:
- To work closely with the Finance and Operations officer and provide clerical support.
Task and Responsibilities
Finance Support:
Support the Country Finance Team in ensuring accuracy and deadlines are met by performing the following task:
- Scan and upload all finance documents on the shared drive
- Provide support to the Country Office Finance Team through processing of daily country office accounts at defined quality levels.
- Any other task as assigned
Operations Support:
Support the Country Finance and Operations officer in the following areas:
- List all VSO Nigeria fixed assets
- List of assets per office, print same and signed off by the end user of that office.
- Ensure that all offices have a visual access to the list of assets per office ( eg the back of the door for the respective office).
- File and archive a copy of all lists of assets in a physical and electronic file.
- Ensure Tagging of all the untagged assets and update this on the assets register.
- List of all the obsolete/not needed assets to be disposed.
- List of all bad/damage assets to be disposed.
- Raise all the documentation needed for disposal process as specified by VSO policy
- Finalized assets register with inclusion of all details as specified in VSO policy
- Quotation gathering
- Filing of procurement process documents
Key Deliverables:
Financial Support
- All financial documents scanned and uploaded on the shared drive.
Operations Support:
- Assets list is updated
- All offices have a copy of their respective assets list pasted at the door.
- Office assets all have tags
- A comprehensive list of obsolete and damaged assets is available electronically and physically.
- Maintain updated assets register for the country office
Collaboration responsibilities (key teams/roles this role will be working with):
- Finance & Operations Officer
- Finance & Operations Officer & Country team members.
Competence Requirements
Essential:
- Graduate in Business Administration, Finance or related field.
- IT Skills – good knowledge of Microsoft Office, Excel particularly.
- Communication Skills – Good written and verbal communication skills – able to listen, present, discuss.
- Sensitivity to cultural and language differences, able to interact with people at all levels of the organisation.
- Able to work with others in a consultative way, ability to withstand and resolve conflict, negotiating professional solutions
- Planning and Organisation – Able to prioritise within restricted resources to tight deadlines.
- Able to anticipate and adapt to change. Strong attention to detail.
- Ability to work independently with minimal supervision.
- Self-motivated to set initiatives and self-learning.
Desirable:
- Commitment to VSO’s work and values
Competencies:
- Working together – Adds Value: Proactively enables and encourages teamwork in others
- Communicating and influencing – Adds Value: Proactively builds constructive relationships through clear communication and generates effective discussion and mutual support for plans and ideas.
- Managing knowledge – Adds Value: Proactively seeks out new knowledge sources (people and data); uses and shares knowledge effectively.
- Striving for excellence – Adds Value:: Sets and measures challenging objectives for self and others involved in the project; gives evidence-based feedback that helps others to excel.
- Managing people – Aware: Requests and follows up on appropriate support from others; raises concerns about un-cooperative colleagues in an appropriate way
- Leading for the future – Aware: Is enthusiastic about VSO’s work, lives VSO’s values and is open to new ideas.
Competencies and Behaviour:
At VSO we believe progress is only possible by working together. Whether you want to join us as an employee, or as a volunteer working in your own country, overseas or online, our selection process includes an assessment based on these core competencies:
- Ability to be open minded and respectful
- Ability to be resilient and adaptive to new situations
- Ability to facilitate positive change and build sustainable working relationships
- Ability to seek and share knowledge.
We Offer
Allowance:
- As a VSO volunteer, you will be sharing your skills with local communities on a full time basis. VSO will cover your travel, vaccinations, accommodation, and medical insurance costs, along with a local living allowance which will be paid in local currency.
- This allowance meets reasonable living expenses in country, but will not be enough to send money home. You will also receive some financial support to contribute to your on-going expenses at home.
Accommodation:
- VSO works with some of the poorest communities in the world which means accommodation varies and will be basic.
Application Closing Date
1st December, 2022.
Interview Date
12th December, 2022.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Click here for more information (PDF)
Equal Opportunities: VSO promotes equal opportunities and values a diverse workforce.
