Terms of Reference (ToR) for External Audit
Organization: Global Village Healthcare Initiative for Africa
Location: No 5, Manna Road, Off Damboa Road, Maiduguri, Borno State
Date: 8th April, 2025
Duration: 2 weeks
Reporting to: Executive Director / Board Audit Committee
Background to the Activity
GHIV Africa is committed to upholding transparency, accountability, and efficiency in its operations. To ensure compliance with internal policies, donor requirements, and statutory regulations, GHIV Africa seeks to engage an external auditor to provide independent, objective assurance and consulting services designed to add value and improve organizational operations.
Purpose of the Audit
The external audit aims to assess the effectiveness of financial management, internal controls, risk management, and compliance with relevant policies and regulations. The audit will provide recommendations to enhance operational efficiency, safeguard assets, and strengthen accountability.
Scope of Work
The external auditor will be responsible for:
- Reviewing financial records, reports, and processes for accuracy and compliance.
- Evaluating the effectiveness of internal controls and risk management systems.
- Verifying compliance with organizational policies, donor agreements, and regulatory requirements.
- Assessing procurement processes, contract management, and asset controls.
- Reviewing HR, payroll, and administrative processes for compliance and efficiency.
- Identifying any potential gaps, weaknesses, and irregularities.
- Evaluating project expenditures and reporting against budgets and planned activities.
- Providing practical recommendations for improvement.
- Preparing and presenting comprehensive audit reports to management and the board.
Methodology
The audit process will include:
- Document and record reviews
- Interviews with key staff and stakeholders
- Field visits to project sites (where applicable)
- Sampling of transactions and processes
- Risk assessment and testing of internal controls
Most of the processes and exercises will be conducted at GHIVAfrica Head Office, Maiduguri.
Deliverables
The External Auditor will produce the following:
- Audit Work Plan: Outline of audit activities and timelines.
- Draft Audit Report: Preliminary findings and recommendations for management review.
- Final Audit Report: Detailed report including management responses and action plans.
- Presentation to Management/Board: Summary of key findings and recommendations.
Timeframe
The audit will be conducted over two weeks, with the final report due no later than one week after the audit exercise.
Reporting Line
The External Auditor will report directly to the Executive Director and the Board Audit Committee, maintaining strict independence from operational management. Also, with the opinion and view on true and fair of the financial statement at the end of each project period.
Requirements
- The audit firm must be located in Nigeria.
- The firm must have a practicing license.
- The audit firm must be licensed by any of the approved accounting professional bodies in Nigeria to practice, e.g., ICAN and ANAN.
- Strong knowledge of accounting software and financial management systems.
- Familiarity with donor compliance (e.g., UNICEF, WFP, USAID, IRC NHF etc.) is an asset.
Confidentiality
All information obtained during the audit process must remain confidential and must not be disclosed without prior written consent from GHIV Africa management.
Prepared by: Utsere Matthew Atev
Date: 08th April, 2025
Contact Information:
Address: No 5 Mana Street Off Damboa Road, Maiduguri
Twitter: @GHIV Africa
Facebook: @GHIV Africa
LinkedIn: @GHIV Africa
Email: [email protected]
Phone: 0706 912 8279
