Terms of Reference for the Resourcing of Events Manager Firms for the conduct of
Nutrition International’s supported Workshops, Trainings, Meetings, Symposia, Seminars and Conferences.
1.0 About Nutrition International
Nutrition International (NI) is a global nutrition organization focused on delivering low-cost, highimpact, nutrition interventions to people in need. Working in partnership with countries, donors and implementers, our experts conduct cutting-edge nutrition research, support critical policy formulation, and integrate nutrition into broader development programs. In more than 60 countries, primarily in Asia and Africa, and for over 30 years, NI’s mission is to be a global leader in finding and scaling solutions to malnutrition. This it does through expanding Coverage: delivering low-cost high, impact nutrition interventions, especially for women, adolescent girls and children in Africa and Asia; Leverage: by integrating nutrition across sectors to maximize impact and ensure there are no missed opportunities; and Influence: by utilizing research, technical assistance, advocacy, and partnerships with national and global nutrition actors to improve policies, programs, and resources for nutrition.
NI achieves these more importantly through enhancing partnership with government institutions, local and international partners, and in strengthening existing structures and systems for effective and sustainable delivery of programs and services.
2.0 Purpose:
Nutrition International is committed to ensuring that beneficiaries are provided with quality services and care within well-structured, coordinated, and supervised service delivery processes. Leveraging on the capacities and capabilities of international and local partners, NI provides opportunities for engaging partners to implement deliver services events such as meetings, training, seminars, conferences, workshops and symposia on behalf of the organization.
3.0 Rationale:
Building the capacity of local partners is central to NI’s operational models and ensures that these institutions would quality services to the beneficiaries and contribute in driving the broader development agenda.
4.0 Objectives of the Consultancy:
This consultancy is aimed at engaging the services of the firm to support NI project implementation and to provide services as listed in Annex A.
5.0 Key Specifications for Event Management Firm:
An ideal event management firm to be considered for this role, must be one that meets the following criteria:
- A company registered with the Corporate Affairs Commission (CAC)
- At least 3 years Tax Clearance Certificate
- Has the capacity to coordinate and manage meeting logistics nationwide.
- Robust financial structures to process payments to third parties e.g. participants and hotels.
- At least three years relevant experience in event management.
- Provide at least three references from previous jobs done.
6.0 Scope of Work:
The scope of work of this consultancy are as contained in Annex B attached.
7.0 Deliverables of the Consultancy:
The overall performance of this consultancy services would be based on the achievement of the following deliverables. See Annex C.
8.0 Timeline of the Assignment:
Timeline for the completion of this assignment is as agreed and contained in Annex D.
9.0 Cost of the Assignment:
The applicable cost for the assignment is inclusive of the service charge as contained in approved event plan and budget. See Annex E.
10.0 Mode of payment:
- 75% payment on expenses upon approval of event plan and budget.
- 25% of expenses upon completion of agreed tasks, submission of the activity report and invoices.
11.0 Gender:
Nutrition International is committed to gender equality. Consultants are required to indicate how they will ensure that gender equality considerations are included in the provision of TA, including how they are incorporated into deliverables. Examples of integration of consideration for gender equality could include but are not limited to: ensuring government departments responsible for women are included wherever possible, gender sensitive indicators are included, emerging data is sex disaggregated, and relevant documentation related to gender is reviewed. To this end, NI has developed the following tools which can be accessed using the links below:
12.0 Application Process:
Proposals should be submitted by email to: [email protected], by 17th May 2024.
Clarification related to this Procurement can be addressed to: [email protected] not later than 20th May 2024.
Only complete applications will be reviewed.
- Company profile.
- Evidence of company registration with CAC.
- Cover letter detailing how applicant fits the profile.
- Technical proposal: Not exceeding two (2) pages, describing the consultant’s understanding of the task, proposed methodology, responsibilities of key stakeholders and detailed work plan that breaks down activities and outputs.
- Financial proposal: Including daily fee rate and any other expenses required to fulfill the terms of the consultancy (field trips, meetings, materials etc.). Please note that the event management cost is at 10% of the activity budget cost.
NI is committed to gender equality. Consultants are required to indicate how they will ensure that gender equality considerations are included in the provision of technical assistance.
This position is open to Nigerian nationals or persons with necessary permits to work in Nigeria. NI is committed to the fundamental principles of equal employment opportunity. Women are encouraged to apply.
Annex A Services Required
| Project Name | Activity Name | Activity Type (Meeting or Training) | Proposed Date | Location | Number of Days | Number of Participants | Participants Accommodation (Yes/No) | Meal Type (1L,1TB; 1L, 2TB or 1L only) |
| 1. MNHN | Technical meetings for the customization of Nutrition program interface on NHLMIS platform, DHIS2 review and World Breastfeeding Week Planning | Planning Meetings | June, July, August, September | Abuja | 1 day each for 4 meetings | 35 | N0 | 4 lunches |
| 2. MNHN | Provide FA and TA to host National Nutrition Technical Working Group- NNTWG | Meeting (National Nutrition Technical Working Group) | September,2024 | Abuja | 2days | 60 | Yes (Accommodation for 12 persons. Refer to the Budget) | 2 Lunches and 4 Tea Breaks |
| 3. | MNHN | Support the training of trainers to build the capacity of nutrition program officers at the State and LGA on National Health Logistics Management Information system (NHLMIS) | Training workshop across 5 states- | July 2024 | Sokoto, kebbi, Katsina, Jigawa, Yobe | 2 days | 40 per state in 5 states | No (but DSA is required. Refer to budget) | Yes( 2 Tea breaks and 2 lunches in 5 states) |
| 4. | MNHN | Support the training of trainers to build capacity of health workers on MIYCN in NI’s target states | Training workshop in 2 states | September 2024 | TBD | 10 days in each state | 40 persons per state | No (but subjective based on FMoH recommendation) | Yes (2 tea breaks and 1 lunch each for 10 days in 2 states) |
| 5. | MNHN | Support the review of the national training guide for the Digital ISS tool | Review meetings | July 2024 | Abuja | 1day | 30 persons | No (but DSA is required. Refer to budget) | Yes (2 tea breaks and 1 lunch) |
| 6. | MNHN | Support joint quarterly ISS on MCHN services in target States | Field Visits across 6 geopolitical zones | July 2024 | 6 states selected across the 6 geopolitical zones | 6 days | 15 persons | No (but DSA is required. Refer to budget) | No |
| 7. | MNHN | Support the roll out of the National BCI Campaign on Nutrition | Co- Creation Workshop | August 2024 | Abuja | 3 days | 25 persons | No | 6 tea breaks and 3 Lunches |
Annex B Scope of Work
| Project Name | Activity Type | Scope of Work | ||
| 1. MNHN | Technical meetings for the customization of Nutrition program interface on NHLMIS platform, DHIS2 review and World Breastfeeding Week Planning | • • • • • • • • • | Review activity budget with the government MDA to ensure it captures all required cost (staying within the total activity budget cap) Submit reversed budget for approval. Disburse funds according to the approved activity budget Book venues Generate event description and logistic plan with detailed checklist. Liaise with meeting participants and provide regular event updates. Manage logistics including meeting materials, accommodation, transportation, feeding and other incidentals for all participants. Maintain partnership with vendors and caterers. Present post event reports | |
| 2. MNHN | Provide FA and TA to host National Nutrition Technical Working Group- NNTWG | |||
| 3. MNHN | Support the training of trainers to build the capacity of nutrition program officers at the State and LGA on National Health Logistics Management Information system (NHLMIS) | |||
| 4. MNHN | Support the training of trainers to build capacity of health workers on MIYCN in NI’s target states | |||
| 5. MNHN | Support the review of the national training guide for the Digital ISS tool | |||
| 6. MNHN | Support joint quarterly ISS on MCHN services in target States | |||
| 7. | MNHN | Support the roll out of the National BCI Campaign on Nutrition | ||
Annex C – Deliverables
| Project Name | Activity Name | Deliverables | ||
| 1. MNHN | Technical meetings for the customization of Nutrition program interface on NHLMIS platform, DHIS2 review and World Breastfeeding Week Planning | • • • • • • • | Signed attendance and Payment list Finalized logistics plan/checklist Sample of meeting materials before final production Participants list including contact information List of prequalified vendors and caterers invoices/receipts of payments to other vendors Post event reports. | |
| 2. MNHN | Provide FA and TA to host National Nutrition Technical Working Group- NNTWG | |||
| 3. MNHN | Support the training of trainers to build the capacity of nutrition program officers at the State and LGA on National Health Logistics Management Information system (NHLMIS) | |||
| 4. MNHN | Support the training of trainers to build capacity of health workers on MIYCN in NI’s target states | |||
| 5. MNHN | Support the review of the national training guide for the Digital ISS tool | |||
| 6. | MNHN | Support joint quarterly ISS on MCHN services in target States | ||
| 7. | MNHN | Support the roll out of the National BCI Campaign on Nutrition | ||
Annex D: Timelines: June to November 2024
| Project Name | Activity Name | June | July | August | September | October | November |
| 1. MNHN | Technical meetings for the customization of Nutrition program interface on NHLMIS platform, DHIS2 review and World Breastfeeding Week Planning | X | X | X | X | ||
| 2. MNHN | Provide FA and TA to host National Nutrition Technical Working Group- NNTWG | X | |||||
| 3. MNHN | Support the training of trainers to build the capacity of nutrition program officers at the State and LGA on National Health Logistics Management Information system (NHLMIS) | X | |||||
| 4. MNHN | Support the training of trainers to build capacity of health workers on MIYCN in NI’s target states | X | |||||
| 5. MNHN | Support the review of the national training guide for the Digital ISS tool | X | |||||
| 6. MNHN | Support joint quarterly ISS on MCHN services in target States | X | |||||
| 7. MNHN | Support the roll out of the National BCI Campaign on Nutrition | X |
