eHealth Africa is focused on improving healthcare by creating effective ways to implement reliable health information management systems. We have developed eHealth and mHealth solutions that can be rapidly deployed to manage patient information, streamline clinical procedures, and provide data and analysis on health program outcomes. Accurate health data will provide NGO’s, hospitals, and donor agencies with access to timely health system indicators needed to evaluate their health interventions and respond to critical public health needs. We bring about positive change by harnessing the potential of technology, valuing the power and knowledge of local people, and maintaining a sharp focus on the health worker. To help close the gap in access to health care we have developed and share a depth of expertise in: eHealth and mHealth software and solutions Technology Infrastructure Training and capacity building for sustainable health systems Research and data analysis Project Management eHealth Africa works closely with health NGOs in order to provide them with technology solutions that will enhance their on-going and new health programs. We also strive to work with state and government officials to manage large scale implementations at health facilities across the country. eHealth and Information Systems Africa, Inc. is a California, USA Public Service Corporation. We have offices based in California, USA, and Kano, Nigeria.
- Experience 4 years
- Location Bauchi
Department: Operations
Employment Type: Full Time National – Fixed Term
Purpose of the Position
- The Secretary will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
- S/he will assist colleagues and executives by supporting them with planning and distributing information.
- S/he will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
What You’ll Do
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:
- Work with the National Incident Manager by answering phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Helping prepare for meetings and managing databases
- Prepare and disseminate correspondence, memos, and forms
- File and update the contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Maintaining diaries and arranging appointments
- Implementing new procedures and administrative systems
- Liaising with relevant organizations and clients
- Coordinating mail-shots and similar publicity tasks
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements for the National IM when the need arises.
- Document expenses report by performing basic bookkeeping tasks.
- Must be able to meet deadlines in a fast-paced and quickly changing environment as well as a proactive approach to problem-solving with strong decision-making skills.
- Adheres to Policies and procedures.
- Adheres to eHealth Africa code of conduct as well as ethical standards.
- Is consistently at work and on time.
- Attends and participates in staff meetings, training classes, and supervision. Presents complex ideas and anticipates potential objections.
- Clearly communicates any ramifications of decisions and issues to project stakeholders, and presents alternatives.
- Supervises and writes reports on the program for management and donor agencies.
- Ensures compliance with laws and regulations.
Who You Are
The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform this job:
- Hold a Bachelor’s Degree in Business Administration, Social Sciences, Secretarial Studies and Administration or any related discipline.
- Minimum of 4 years Secretarial experience with the Public Health Sector, NGO, multinational, Blue chip industry.
- expert use of technology; Ms office suites, printers, scanners, photocopiers,
- professional certification as an administrative professional IAAP certification
- Proven work experience as a secretary or administrative assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent presentation, written and verbal interpersonal communication skills
- Must possess a high level of integrity, Professionalism, and responsibility
Method of Application
Interested and qualified? Go to eHealth Systems Africa on ehealthafrica.bamboohr.com to apply
