REQUEST FOR QUOTATION
| RFQ TITLE: | REQUEST FOR QUOTATION (RFQ) FOR WATER DISPENSER |
| RFQ NUMBER: | RFQ-DKF -11-006 |
| ISSUE DATE: | 10TH SEPTEMBER, 2024. |
| SUBMISSION DEADLINE: | 24TH SEPTEMBER, 2024. |
| WEBSITE: | dkf.ngo |
| MAIL ADDRESS: | [email protected] |
| OFFICE ADDRESS: | NO: 24 KULA CLOSE, KAREWA GRA, JIMETA YOLA. |
INTRODUCTION
ORGANIZATIONAL OVERVIEW
The Debbie Kauna Foundation (DKF) is a national women-led non-governmental organization in Nigeria dedicated to advancing the rights and opportunities of persons with disabilities, with a special focus on women and girls. DKF operates with a clear mission to educate, empower, and train Nigerians with disabilities, aiming to improve their quality of life and ensure they enjoy optimal health. The organization’s vision extends beyond individual support, aspiring to create a society where Nigerians with disabilities have equal opportunities in all aspects of life, including education, employment, and healthcare. The organization is driven by a deep compassion for those affected by conflict in Nigeria and aims to address the challenges facing this vulnerable population.
PURPOSE OF RFQ:
We are looking to procure water dispensers for our office premises and request a quotation based on the detailed specifications below. Please include pricing, delivery timelines, warranty information, and available after-sales support or service agreements.
Water Dispenser Specifications General Requirements:
- Quantity: [1]
- Usage: Office use (suitable for high-traffic areas)
Type:
- Floor-standing or Countertop water dispenser
- Loading Method: Bottom-load, top-load.
Water Options:
- Hot and Cold Water: Must provide both hot (minimum 85°C/185°F) and cold (maximum 10°C/50°F) water
- Room Temperature Water: Optional
Capacity:
- Hot Water Tank CapacitY: Minimum 1 liter
- Cold Water Tank Capacity: Minimum 3 liters
- Daily Output: Able to support continuous use for up to 50 people or more
Cooling System:
- Compressor-based cooling system preferred
- Energy-efficient (compliant with energy-saving standards)
Heating System:
- Instant heating or quick heating system
- Equipped with a safety child lock on the hot water faucet
Material:
- Exterior: Durable and easy-to-clean plastic or stainless-steel body
- Water Reservoir: Food-grade stainless steel or BPA-free plastic
Filtration System (Optional):
- Advanced multi-stage filtration system if bottle less (carbon filter, sediment filter, etc.)
- Filter replacement indicator Dispensing Mechanism:
- Push button or paddle operation for dispensing water
- Easy-to-use with clear labeling for hot and cold water
Safety Features:
- Anti-spill system for top-load or bottom-load models
- Automatic shut-off in case of overheating
- Leak detection system (for bottle less models) Power Consumption:
- Energy-efficient with low power consumption during heating and cooling
- Standby mode for energy saving when not in use Dimensions:
- Compact design to fit into office spaces
Color Options (Optional):
- Available colors: White, Black, Silver, or Custom color options based on availability
Additional Requirements
- Warranty: Minimum 2 years (parts and labor)
- After-Sales Service: Include any available service packages (filter replacement, maintenance, etc.)
Submission Details
Please include the following information in your quotation:
- Price per unit and total price (inclusive of taxes)
- Delivery terms and timeline
- Payment terms
- Warranty details and terms of support
- Available discounts for bulk purchases
- Any additional features or specifications not listed above
Requirements for Quotation Submission
- Quotations must be submitted in [electronic format/email/hard copy] by [24TH SEPTEMBER, 2024] or to be submitted physically at the Head Office.
- Quotations should be sent to the following address/email:
[Address: NO: 24 Kula Close, Karewa GRA, Jimeta Yola .Mail: [email protected]]
The subject line should be marked: “RFQ: REQUEST FOR QUOTATION FOR SUPPLY OF FOR WATER DISPENSER”.
RFQ Schedule
- RFQ Issue Date: [10TH SEPTEMBER, 2024.]
- Deadline for Submitting Questions: [23RD SEPTEMBER, 2024.]
- Deadline for Quotation Submission: [24TH SEPTEMBER, 2024.]
Contact Information
For any queries or clarifications regarding this RFQ, please contact:
Contact Person: Jesse-Praise Bubwa Birdling
Mail: [email protected]
Phone Number: +234 8122801568 [calls]
+234 9161617798 [WhatsApp]
Terms and Conditions as per DKF’s Policy
- Payment terms: Payment will be made within 2 weeks after delivery and acceptance of goods
- All responses to this RFQ will be treated as confidential.
- DKF reserves the right to accept or reject any quotations.
- The selected vendor will enter into a contract with DKF under the terms outlined in this RFQ and any subsequent negotiations.
- Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by DKF. This RFQ is conducted in accordance with the DKF Procurement Policies.
- Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by DKF. DKF is under no obligation to award a contract to any Bidder as a result of this RFQ. DKF shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process
- DKF enforces a 5% withholding tax deduction on the total contractual sum. DKF reserves the right to validate documentation accuracy. Inquiries or clarifications on tax matters should be communicated before the RFQ submission deadline. Participation implies vendor agreement to the outlined withholding tax and VAT exemption policies
- Language in which Quotation will be submitted must be in English.
- No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.
Attachments
All Applicants Are to Attach:
- Business Registration Certificate
- Tax Compliance Certificate
- Warranty Certifications (if applicable)
Attaching the right certificates to an RFQ submission demonstrates the vendor’s credibility, reliability, and commitment to compliance, which improves the likelihood of being selected for the contract.
Please Note: Kindly send your Quotation to [email protected] and copy this Mail Address:
