REQUEST FOR QUOTATION
| RFQ TITLE: | REQUEST FOR QUOTATION (RFQ) FOR OFFICE SUPPLIES |
| RFQ NUMBER: | RFQ-DKF -11-003 |
| ISSUE DATE: | 10TH SEPTEMBER, 2024. |
| SUBMISSION DEADLINE: | 24TH SEPTEMBER, 2024. |
| WEBSITE: | dkf.ngo |
| MAIL ADDRESS: | [email protected] |
| OFFICE ADDRESS: | NO: 24 KULA CLOSE, KAREWA GRA, JIMETA YOLA. |
INTRODUCTION
ORGANIZATIONAL OVERVIEW
The Debbie Kauna Foundation (DKF) is a national women-led non-governmental organization in Nigeria dedicated to advancing the rights and opportunities of persons with disabilities, with a special focus on women and girls. DKF operates with a clear mission to educate, empower, and train Nigerians with disabilities, aiming to improve their quality of life and ensure they enjoy optimal health. The organization’s vision extends beyond individual support, aspiring to create a society where Nigerians with disabilities have equal opportunities in all aspects of life, including education, employment, and healthcare. The organization is driven by a deep compassion for those affected by conflict in Nigeria and aims to address the challenges facing this vulnerable population.
PURPOSE OF RFQ:
We are seeking quotations for the supply and delivery of the following office equipment: a projector, office cabinet, and printer. The details and specifications for each item are listed below. Kindly provide us with your best offer in terms of pricing, delivery lead time, warranty, and any additional support services.
Projector Specifications
- Type: LCD/DLP Projector
- Resolution: 1920×1080 (Full HD) or higher
- Brightness: Minimum 3000 lumens
- Contrast Ratio: 10,000:1 or higher
- Lamp Life: 10,000 hours or more (Eco Mode)
- Connectivity: HDMI, USB, VGA, Wireless Support
- Keystone Correction: Vertical and Horizontal
- Screen Size Compatibility*: 30” to 300”
- Quantity: 1 Unit
Accessories:
- Ceiling Mount Kit
- Remote Control
- Carry Case
- Cables (HDMI, Power)
- Warranty: Minimum 2 years
Office Cabinet Specifications
- Type: Metal Filing Cabinet
- Number of Drawers: 5-7 Drawers
- Size*: 52” (H) x 18” (W) x 24” (D)
- Locking Mechanism: Central Lock (with Keys)
- Material: High-grade steel, anti-rust coating
- Weight Capacity per Drawer: Minimum 50 kg
- Color Options: Grey, Black, or White
- Quantity: 1 Unit
Additional Features:
- Anti-tilt mechanism
- Smooth-glide ball-bearing drawer slides
- Label holders for each drawer
- Warranty: Minimum 5 years
Printer Specifications
- Type: Multi-function Printer (Print, Scan, Copy, Fax)
- Technology: Laser (Color)
- Print Speed: Minimum 30 pages per minute (PPM) • Resolution: 1200 x 1200 DPI
- Paper Handling:
- Input tray: 250 sheets or more
- Output tray: 100 sheets or more
- Connectivity: USB, Ethernet, Wi-Fi
- Mobile Print Support: AirPrint, Google Cloud Print, Wi-Fi Direct
- Duty Cycle: Minimum 30,000 pages per month
- Quantity: 1 Unit
Additional Features:
- Duplex printing (automatic)
- High-capacity toner cartridges
- Touchscreen control panel
- Warranty: Minimum 3 years
Submission Requirements
- Price per unit and total price (including taxes)
- Delivery lead time
- Warranty period and terms
- After-sales service support
- Any applicable discounts or bundled offers
- Any additional relevant information
Requirements for Quotation Submission
- Quotations must be submitted in [electronic format/email/hard copy] by [24TH SEPTEMBER, 2024] or to be submitted physically at the Head Office.
- Quotations should be sent to the following address/email:
[Address: NO: 24 Kula Close, Karewa GRA, Jimeta Yola .Mail: [email protected]]
The subject line should be marked: “RFQ: REQUEST FOR QUOTATION FOR OFFICE SUPPLIES”.
RFQ Schedule
- RFQ Issue Date: [10TH SEPTEMBER, 2024.]
- Deadline for Submitting Questions: [23RD SEPTEMBER, 2024.]
- Deadline for Quotation Submission: [24TH SEPTEMBER, 2024.]
We look forward to receiving your quotation by [26th September, 2024]. Please direct any queries or requests for further clarification to
[Contact Person: Jesse-Praise Bubwa Birdling
Email: [email protected]
Phone Number: +234 8122801568 [calls]
+234 9161617798 [WhatsApp]
Company Address: NO: 24 Kula Close, Karewa GRA, Jimeta Yola] Thank you for your prompt attention to this request.
Terms and Conditions as per DKF’s Policy
- Payment terms: Payment will be made within 2 weeks after delivery and acceptance of goods
- All responses to this RFQ will be treated as confidential.
- DKF reserves the right to accept or reject any quotations.
- The selected vendor will enter into a contract with DKF under the terms outlined in this RFQ and any subsequent negotiations.
- Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by DKF. This RFQ is conducted in accordance with the DKF Procurement Policies.
- Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by DKF. DKF is under no obligation to award a contract to any Bidder as a result of this RFQ. DKF shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process
- DKF enforces a 5% withholding tax deduction on the total contractual sum. DKF reserves the right to validate documentation accuracy. Inquiries or clarifications on tax matters should be communicated before the RFQ submission deadline. Participation implies vendor agreement to the outlined withholding tax and VAT exemption policies
- Language in which Quotation will be submitted must be in English.
- No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.
Attachments
All Applicants Are to Attach:
- Business Registration Certificate
- Tax Compliance Certificate
- Warranty Certifications (If applicable)
Attaching the right certificates to an RFQ submission demonstrates the vendor’s credibility, reliability, and commitment to compliance, which improves the likelihood of being selected for the contract.
Please Note: Kindly send your Quotation to [email protected] and copy this Mail Address:
