REQUEST FOR QUOTATION
| RFQ TITLE: | REQUEST FOR QUOTATION (RFQ) FOR FOOD VENDOR |
| RFQ NUMBER: | RFQ-DKF -11-002 |
| ISSUE DATE: | 10TH SEPTEMBER, 2024. |
| SUBMISSION DEADLINE: | 24TH SEPTEMBER, 2024. |
| WEBSITE: | dkf.ngo |
| MAIL ADDRESS: | [email protected] |
| OFFICE ADDRESS: | NO: 24 KULA CLOSE, KAREWA GRA, JIMETA YOLA. |
INTRODUCTION
ORGANIZATIONAL OVERVIEW
The Debbie Kauna Foundation (DKF) is a national women-led non-governmental organization in Nigeria dedicated to advancing the rights and opportunities of persons with disabilities, with a special focus on women and girls. DKF operates with a clear mission to educate, empower, and train Nigerians with disabilities, aiming to improve their quality of life and ensure they enjoy optimal health. The organization’s vision extends beyond individual support, aspiring to create a society where Nigerians with disabilities have equal opportunities in all aspects of life, including education, employment, and healthcare. The organization is driven by a deep compassion for those affected by conflict in Nigeria and aims to address the challenges facing this vulnerable population.
PURPOSE OF RFQ:
Debbie Kauna Foundation is seeking quotations from qualified food vendors to provide catering services for ongoing event. The vendor should be capable of delivering high-quality, diverse, and delicious meals that cater to various dietary requirements, including but not limited to vegetarian, vegan, gluten-free, and other preferences.
We invite you to submit a quotation based on the details outlined in this document.
Scope of Work
The selected vendor will be responsible for providing the following services:
Food Preparation & Delivery
- Type of meals: [Breakfast, Lunch, Dinner, Snacks]
- Frequency: [Daily/Weekly/For Events]
- Menu variety, including options for special dietary needs.
Service Requirements
- Setup and breakdown of food service stations (if applicable)
- Provision of all necessary utensils, plates, napkins, and other serving equipment
- Ensuring cleanliness and adherence to local health codes
Dietary and Sustainability Considerations
- Ability to offer customizable menus based on dietary restrictions
- Use of sustainable packaging and environmentally friendly practices is preferred
Additional Services (optional)
- [Beverages, Dessert Stations, Waitstaff, etc.]
Vendor Requirements
Vendors responding to this RFQ must meet the following criteria:
- Experience: Minimum 5 years of experience in food service or catering.
- Health Certifications: Must comply with local health department certifications and food safety regulations.
- Insurance: Vendor must have active liability insurance, including worker’s compensation.
- References: Provide at least [Insert number] references from recent clients.
- Menu Flexibility: Ability to adapt menus to cater to various dietary preferences.
Quotation Requirements
Vendors must submit a detailed quotation that includes the following:
Cost Breakdown
- Price per meal or package
- Breakdown of costs for food, service, delivery, and any other fees
- Any discounts for long-term or bulk services
Menu Options
- Sample menu for the service duration, including options for dietary restrictions
- Ingredient sourcing information, especially for organic or local produce
Service Logistics
- Delivery timeframes
- Food storage and serving methods (hot/cold holding, etc.)
- Staffing plans, if applicable
Terms and Conditions
- Payment terms
- Cancellation policies
- Any special contract requirements
Evaluation Criteria
Proposals will be evaluated based on the following:
- Cost Competitiveness: Pricing that aligns with our budget while ensuring quality.
- Menu Variety and Quality: Ability to meet dietary needs with diverse and high-quality food offerings.
- Experience and Reputation: Vendor’s proven track record and positive references.
- Sustainability Practices: Preference will be given to vendors with sustainable practices.
- Service Flexibility: Willingness to accommodate scheduling changes or special requests.
Requirements for Quotation Submission
- Quotations must be submitted in [electronic format/email/hard copy] by [24TH SEPTEMBER, 2024] or to be submitted physically at the Head Office.
- Quotations should be sent to the following address/email:
[Address: NO: 24 Kula Close, Karewa GRA, Jimeta Yola .Mail: [email protected]]
The subject line should be marked: “RFQ: REQUEST FOR QUOTATION FOR FOOD VENDOR”
RFQ Schedule
- RFQ Issue Date: [10TH SEPTEMBER, 2024.]
- Deadline for Submitting Questions: [23RD SEPTEMBER, 2024.]
- Deadline for Quotation Submission: [24TH SEPTEMBER, 2024.]
Contact Information
For any queries or clarifications regarding this RFQ, please contact:
Contact Person: Jesse-Praise Bubwa Birdling
Email: [email protected]
Phone Number: +234 8122801568 [calls]
+234 9161617798 [WhatsApp]
Company Address: NO: 24 Kula Close, Karewa GRA, Jimeta Yola
Terms and Conditions as per DKF’s Policy
- Payment terms: Payment will be made within 2 weeks after delivery and acceptance of goods
- All responses to this RFQ will be treated as confidential.
- DKF reserves the right to accept or reject any quotations.
- The selected vendor will enter into a contract with DKF under the terms outlined in this RFQ and any subsequent negotiations.
- Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by DKF. This RFQ is conducted in accordance with the DKF Procurement Policies.
- Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by DKF. DKF is under no obligation to award a contract to any Bidder as a result of this RFQ. DKF shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process
- DKF enforces a 5% withholding tax deduction on the total contractual sum. DKF reserves the right to validate documentation accuracy. Inquiries or clarifications on tax matters should be communicated before the RFQ submission deadline. Participation implies vendor agreement to the outlined withholding tax and VAT exemption policies
- Language in which Quotation will be submitted must be in English.
- No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.
Attachments
All Applicants Are to Attach:
- Business Registration Certificate
- Tax Compliance Certificate
- Warranty Certifications (if applicable)
Attaching the right certificates to an RFQ submission demonstrates the vendor’s credibility, reliability, and commitment to compliance, which improves the likelihood of being selected for the contract.
Please Note: Kindly send your Quotation to [email protected] and copy this Mail Address:
