Date: 15/05/2025 To:
Subject: Request for Quotation (RFQ) for Communication & Media Equipment in Abuja. Procurement No. (PR/2025/05/175)
Dear Vendor:
Helen Keller International (HKI) is seeking eligible, qualified suppliers to provide their best price quote for the item(s) below.
- If interested, the quotation must be submitted on a company letterhead and signed by an authorized individual.
- Please refer to the Terms and Conditions below in preparing your quote.
- Please acknowledge receipt of this request by signing the vendor conflict of interest certification below and indicate intention to quote.
- No telephone calls will be accepted and any questions regarding this RFQ must be submitted in writing prior to the deadline. Questions and answers considered to be material to this quotation may be shared by HKI with all other offerors.
Good Specifications
| Item # | Description/Specifications | Unit Type | Quantity |
| 1 | Canon EOS R6 Full-Frame Mirrorless Camera + RF24-105mm F4-7.1 is STM Lens Kit, Black (4082C022) | Piece | 1 |
| 2 | 256GB Sandisk Extreme Pro SD Memory Cards for Camera/Trail Cams/Computers | Piece | 4 |
| 3 | Rode Wireless GO Double Compact Digital Wireless Microphone | Piece | 1 |
| 4 | Godox V860III-C Camera Flash for Canon Camera Flash Speedlite Speedlight Light,2.4G HSS 1/8000s,480 Full-Power Flashes,7.2V/2600mAh Li- ion Battery,0.01-1.5s Recycle Time,10 Levels LED Modeling Lamp | Piece | 2 |
| 5 | D50 Photography Lighting with Barn Door, 2- Pack 15.4″ LED Video Light with Remote, 45W 3000K-8000K Dimmable Bi-Color Panel Light for Live Streaming/Wedding Shooting/Video Recording/Studio/Film | Piece | 1 |
| 6 | ULANZI MT-81 Camera Video Tripod with 360 Degree Fluid Head, 61inch/155cm Heavy Duty Aluminum Alloy Camera Tripod Stand, Quick Release Plate Compatible with DSLR Camcorder, Load Up to 17.6lb/8kg | Piece | 1 |
| 7 | DJI RS 3 Mini, 3-Axis Gimbal Stabilizer for Cameras Canon/Sony/Panasonic/Nikon/Fujifilm, 2 kg (4.4 lbs) Tested Payload, Bluetooth Shutter Control, Camera Gimbal with Native Vertical Shooting | Piece | 1 |
| 8 | Neewer Softbox Set 24″x24″ Lighting Kit for Portraits with E27 Socket Light | Piece | 1 |
| 9 | NEEWER F700 7″ Camera Field Monitor, 2000nit HD 1920×1080 IPS Touch Screen with 3D LUT, 4K HDMI Loop in/Out with Peak Focus DSLR Video Assist HDR Waveform, Cold Shoe Mount, 2 NP-F750 Batteries & Cable | Piece | 1 |
| 10 | Canon EF-S 55-250mm F4-5.6 is STM | Piece | 1 |
| 11 | MOSISO Camera Backpack, DSLR/SLR/Mirrorless Photography Camera Bag 15–16-inch Waterproof Hardshell Case with Tripod Holder & Laptop Compartment Compatible with Canon/Nikon/Sony, Black | Piece | 1 |
| 12 | Adobe Suite Annual Subscription (renewed in September) | Piece | 1 |
Quote Validity Requirements
| Vendor Eligibility Requirements | This RFQ is open to commercial and non-governmental businesses, registered in Nigeria, capable of providing and delivering the products, and with a solid record of integrity and business ethics. Note: HKI will not award a contract to any firm that is debarred, suspended, or proposed for debarment, or who proposes to do business with firms or firms’ principals who are debarred, suspended, or proposed for debarment, in the performance of the requirement of this activity. |
| Contractual Mechanism and Payment Terms: | HKI will issue a Purchase Order to the vendor. No Payment in advance to bidders Following HKI’s acceptance of the goods or services, the payment will be made within 30 days of the receipt of an invoice. Payment will only be issued to the Vendor identified in the Purchase Order; payment will not be issued to a third party or an individual. |
| Delivery Instructions: | Items to be delivered to No 18 Thomas Sakara Street Asokoro Abuja and to be delivered on or before the 30th May 2025. |
| Quote must include the following: | Quote Details: Quote shall be marked with PR# above;Detailed description of the quoted items;Information on delivery cost, method, date;Detailed information on any insurance and/or warranties offered by the vendor;Quotation in Naira exclusive of tax, excise and other duties or taxes; Company Details: Copy of valid Company Trade license, Certificate of Incorporation, Tax certificate (VAT Registration).Past performance information, including at least 3 professional references with contact information. HKI reserves the right to contact the references directly. |
| Evaluation Criteria: | Quotes will be evaluated based on meeting specifications, qualifications and experience of the vendor, price, after-sales service, delivery time and related criteria. HKI will select the offer featuring the {Lowest Priced Meeting specifications}. |
Submission of Quotes
| Submission Deadline: | The quote must be submitted to HKI no later than May 20th 2025 |
| Submission Method: | Quote can be submitted Electronically on company letterhead duly signed and stamped by an authorized individual as an attachment in PDF format to [email protected]. |
| Duration of Quote: | All quotes submitted must be valid for {90} days from the Submission Deadline specified below. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other information. If your firm is selected, all information in the RFQ and negotiation process is contractually binding and may be accepted by HKI without further negotiation. |
Terms and Conditions
- Issuance of this RFQ does not constitute an award commitment on the part of the HKI, nor does it commit HKI to pay for costs incurred in the preparation and submission of a bid.
- Attachments to this RFQ are considered integral to all requirements.
- HKI may contact bidders to confirm contact person, address, bid amount and to confirm that the bid was submitted for this solicitation.
- False Statements in the Bid: Bidders must provide full, accurate and complete information as required by this solicitation and its attachments.
- Conflict of Interest Disclosure: Bidders must provide disclosure of any past, present or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award. Failure to provide full and open disclosure may result in HKI having to re-evaluate selection of a potential Bidder.
- Right to Select/Reject: HKI reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive quotes and to terminate negotiations without incurring any liability. HKI also reserves the right to reject any or all quotes received without explanation.
- Reserved Rights: RFQ responses become the property of HKI. HKI reserves the right in its sole discretion:
- To disqualify any offer based on Bidder’s failure to follow solicitation instructions;
- To waive any deviations by Bidder from the requirements of this solicitation that in HKI’s opinion are considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition;
- To extend the time for submission of all RFQ responses;
- To terminate or modify the RFQ process at any time and re-issue the RFQ;
- To issue an award based on the initial evaluation of offers without discussion;
- To award partial goods/activities; and/or issue multiple awards.
Vendor Conflict of Interest (COI) Certification & Confirmation of Intent to Bid
HKI’s Code of Conduct and Ethics Policy requires full and open disclosure when dealing with procurement. HKI employees must avoid any COI or the appearance of a COI, must provide full disclosure of their actions or relationships with prospective vendors, contractors, or consultants, and shall not solicit, request, accept, or agree to accept any gift from a vendor or prospective vendor.
Vendor agrees to either: 1) disclose any such COIs; or 2) affirm to the best of its knowledge, information and belief, that no HKI employee, nor any person associated with any HKI employee, is an employee, director, officer, consultant to/of, or has any financial interest, direct or indirect, in the Vendor’s organization, or has received or will receive any financial benefit, directly or indirectly, from the award of a contract through this solicitation. For the purpose of this certification, “associated” persons include but not limited to: a spouse, domestic partner, child, parent, or sibling, in-law, nephew, niece, extended family member. A materially false statement made in connection with this certification and/or failure to conduct appropriate due diligence in verifying the information that is the subject matter of this certification may result in rendering the vendor non-responsive for the purpose of this award. Vendor is encouraged to disclose any connection to any HKI employee that could create an appearance of conflict of interest, regardless of whether it meets the listed definitions above.
By signing below, Vendor confirms no known COIs exist, or Vendor has disclosed any COIs in writing (please attach disclosure separately); and acknowledges receipt of this RFQ, thereby confirming intent to submit a bid in accordance with the RFQ requirements.
| By Vendor: |
| Title: | |
| Signature: | |
| Date: |
