Terms of Reference for the Resourcing of Events Manager Firms for the conduct of Nutrition International’s supported Workshops, Training, Meetings and Conferences.
1.0 About Nutrition International
Nutrition International (NI) is a global nutrition organization focused on delivering low-cost, highimpact, nutrition interventions to people in need. Working in partnership with countries, donors and implementers, our experts conduct cutting-edge nutrition research, support critical policy formulation, and integrate nutrition into broader development programs. In more than 60 countries, primarily in Asia and Africa, and for over 30 years, NI’s mission is to be a global leader in finding and scaling solutions to malnutrition. This it does through expanding coverage: delivering lowcost, high impact nutrition interventions, especially for women, adolescent girls and children in Africa and Asia; Leverage: by integrating nutrition across sectors to maximize impact and ensure there are no missed opportunities; and Influence: by utilizing research, technical assistance, advocacy, and partnerships with national and global nutrition actors to improve policies, programs, and resources for nutrition.
NI achieves these more importantly through enhancing partnerships with government institutions, local and international partners, and in strengthening existing structures and systems for effective and sustainable delivery of programs and services.
2.0 Purpose:
Nutrition International is committed to ensuring that beneficiaries are provided with quality services and care within well-structured, coordinated, and supervised service delivery processes. Leveraging on the capacities and capabilities of international and local partners, NI provides opportunities for engaging partners to implement and deliver services such as meetings, training, seminars, conferences, workshops and symposia on behalf of the organization.
3.0 Rationale:
Building the capacity of local partners is central to NI’s operational models and ensures that these institutions would provide quality services to the beneficiaries and contribute to driving the broader development agenda.
4.0 Objectives of the Consultancy:
This consultancy is aimed at engaging the services of the partner to support NI project implementation and to provide services as listed in Annex A.
5.0 Key Specifications for Event Management Firm:
An ideal event management firm to be considered for this role, must be one that meets the following criteria:
- A company registered with the Corporate Affairs Commission (CAC)
- At least 3 years Tax Clearance Certificate
- Has the capacity to coordinate and manage meeting logistics nationwide.
- Robust financial structures to process payments to third parties e.g. participants and hotels.
- At least three years relevant experience in event management.
- Provide at least three references from previous jobs done.
- Company profile
- Submitted a project implementation plan/technical proposal.
6.0 Scope of Work:
The scope of work of this consultancy are as contained in Annex B attached.
7.0 Deliverables of the Consultancy:
The overall performance of these consultancy services would be based on the achievement of the following deliverables. See Annex C.
8.0 Timeline of the Assignment:
The timeline for the completion of this assignment is as agreed and contained in Annex D.
9.0 Cost of the Assignment:
The applicable cost for the assignment is inclusive of the service charge as contained in the approved event plan and budget. See Annex E.
10.0 Mode of payment:
- 20% Advance payment of the contract sum upon approval of the event plan and contract sign off.
- 80% balance of expenses upon completion of agreed tasks, submission of the activity and financial reports, invoices, receipts, attendance sheets, payment sheets etc.
11.0 Gender:
Nutrition International is committed to gender equality. Consultants are required to indicate how they will ensure that gender equality considerations are included in the provision of TA, including how they are incorporated into deliverables. Examples of integration of consideration for gender equality could include but are not limited to ensuring government departments responsible for women are included wherever possible, gender sensitive indicators are included, emerging data is sex disaggregated, and relevant documentation related to gender is reviewed. To this end, NI has developed the following tools which can be accessed using the links below:
- NI integration of gender considerations checklist
- NI background document on gender and nutrition
12.0 Application Process:
Proposals should be submitted by email to: [email protected], by 14th July 2025. Clarification related to this Procurement can be addressed to: [email protected] not later than 7th July 2025.
Only complete applications will be reviewed.
- Company profile.
- Evidence of company registration with CAC.
- A cover letter detailing how the applicant fits the profile.
- Technical proposal: Not exceeding two (4) pages, describing the consultant’s understanding of the task, skills and expertise, experience with customers, key resource availability and referees, proposed methodology, responsibilities of key stakeholders and detailed work plan that breaks down activities and outputs.
- Financial proposal: use the budgeting template that is provided along with this ToR for submitting the financial proposal, filling out relevant sections of the budget (shaded yellow) and providing a detailed breakdown of the proposed HR budget.
- There are three categories in the financial proposal template, and this implies that three separate contracts will be issued. Interested applicants are expected to bid for any or every category that aligns with their mission and for which they have relevant capacity.
NI is committed to gender equality. Consultants are required to indicate how they will ensure that gender equality considerations are included in the provision of technical assistance.
This position is open to Nigerian nationals or persons with necessary permits to work in Nigeria. NI is committed to the fundamental principles of equal employment opportunity. Women are encouraged to apply.
Annex A Services Required
| S/ N | Project Name | Activity Name | Activity Type (Meeting or Training etc) | Proposed Date | Location | Number of Days/M onth | Number of Participa nts | Participa nts Accomm odation (Yes/No) | Meal Type (1L,1TB; 1L, 2TB or 1L only) |
| 1. | VAS/ISG2 | Support inception and planning (MNCHW implementation review) meeting with key stakeholders | Planning (review of MNCHW) and inception meeting | July 2025 | Sokoto, Kebbi and Cross River States | 1 day meeting | 30 (per State) in 3 States | No | 3L, 3TB |
| 2. | VAS/ISG2 | Create demand for Nutrition interventions/VA S for uptake by beneficiaries through Zonal facilitators | Transport allowances (monthly) for zonal facilitators | August 2025 to January 2026 | Cross River, Jigawa, Enugu, Sokoto, Kebbi, Kano and Katsina States | 6 – months | 21 | N/A | N/A |
| 3. | VAS/ISG2 | Engagement of Ward Development Committee (WDC) for demand creation | Meeting | August & November 2025 | Cross River, Jigawa, Enugu, Sokoto, Kebbi, Kano and Katsina | 2 meetings | 2, 089 | No | 1TB |
| for VAS across 7 NI focus States | |||||||||
| 4. | VAS/ISG2 | Support MNCHW Bi- annual review meeting with SNOs at the federal level | Review Meeting | August 2025 | Abuja | 2 days meeting | 75 | Yes | 2L, 4TB |
| 5. | VAS/ISG2 | Support to national conference and review of national documents | Meeting & Souvenirs | September 2025 | Abuja & Port Harcourt | 5 days | Over 500+ | No | N/A |
| 6. | VAS/ISG2 | Support annual country review meeting | Review meeting | December 2025 | Abuja | 2 days | 19 | No | 2L, 2TB |
| 7. | VAS ISG2 | Support Outreach teams’ engagement in Cross River State | Payment of logistics & stipends to participants | November 2025 | Cross River State | 5 days | 177 HWs | No | N/A |
| 8. | VAS ISG2 | Support to 14 high risk LGAs in Katsina state | Payment of transport allowances & data to participants | November 2025 | Katsina State | 5 days | 412 HWs | No | N/A |
| 9. | VAS ISG2 | Town announcers’ engagement for demand creation for VAS across 7 NI focus States | Payment of transport allowances to town announcers | July & November 2025 | 7 States NI focus States (Enugu, Cross River, Jigawa, Katsina, Kano, Kebbi and Sokoto) | 5 days | 2089 | No | N/A |
| 1 | 0VAS ISG2 | Support State level TOT on MNCHW microplanning across the 7 States | Planning meeting | February 2026 | 7 States NI focus States (Enugu, Cross River, Jigawa, Katsina, Kano, Kebbi and Sokoto) | 1 day | 289 | No | 7L, 7 TB |
Annex B Scope of Work
| Project Name | Activity Type | Scope of Work | |
| VAS/ISG2 | Support inception and planning (MNCHW implementation review) meeting with key stakeholders (Sokoto, Kebbi and Cross River States) | | Review activity budget with the government MDA to ensure it captures all required cost (staying within the total activity budget cap) Submit reversed budget for approval. Disburse funds according to the approved activity budget. Book venues Generate event description and logistic plan with detailed checklist. |
| | Liaise with VAS program officer and provide regular event updates. | ||
| | Manage logistics including meeting materials, accommodation, transportation, feeding and other incidentals for all participants. | ||
| | Maintain partnership with vendors. |
| | Manage payment of monthly transport allowances of 21 zonal facilitators, town announcers’ payments and all payment of participants. | ||
| | Present post event report | ||
| VAS/ISG2 | Create demand for Nutrition interventions/VAS for uptake by beneficiaries through Zonal facilitators in 7 States | ||
| VAS/ISG2 | Engagement of Ward Development Committee (WDC) for demand creation for VAS across 7 NI focus States | ||
| VAS/ISG2 | Support technical review meeting with 36 State Nutrition Officers and FCT Abuja to review semester 1, 2025 MNCHW implementation and plan for semester 2 MNCHW campaign. The review meeting will be conducted in collaboration with NPHCDA/FMoHSW | ||
| VAS/ISG2 | Support to national conference and review of national documents | ||
| VAS/ISG2 | Support annual review meeting | ||
| VAS/ISG2 | Outreach teams’ engagement in Cross River State | ||
| VAS/ISG2 | Support to 14 high risk LGAs in Katsina state | ||
| VAS/ISG2 | Town announcers’ engagement for demand creation for VAS across 7 NI focus States | ||
| VAS/ISG2 | Support State level TOT on MNCHW microplanning across the 7 States | ||
Annex C – Deliverables
| Project Name | Activity Name | Deliverables | |
| VAS/ISG2 | Support inception and planning meeting with key stakeholders on VAS in 3 target states (Sokoto, Kebbi and Cross River States) | Signed attendance and Payment list (Both attendance and payment list must tally) Finalized logistics plan/checklist. Sample of meeting materials before final production | |
| Participants list including contact information. | |||
| List of pre-qualified vendors and caterers |
| Invoices/receipts of payments to other vendors | ||||
| Post event report. | ||||
| Monthly workplan and monthly report for LGAs facilitators | ||||
| | Car hire vendor | |||
| VAS/ISG2 | Create demand for Nutrition interventions/VAS for uptake by beneficiaries through Zonal facilitators | |||
| VAS/ISG2 | Engagement of Ward Development Committee (WDC) for demand creation for VAS across 7 NI focus States | |||
| VAS/ISG2 | Provide TA and FA to support technical review meeting with 36 State Nutrition Officers and FCT Abuja to review semester 1, 2025 MNCHW implementation and plan for semester 2 MNCHW campaign. The review meeting will be conducted in collaboration with NPHCDA/FMoHSW | |||
| VAS/ISG2 | Support to national conference and review of national documents | |||
| VAS/ISG2 | Support annual review meeting | |||
| VAS/ISG2 | Support Outreach teams’ engagement in Cross River State | |||
| VAS/ISG2 | Support to 14 high risk LGAs in Katsina state | |||
| VAS/ISG2 | Town announcers’ engagement for demand creation for VAS across 7 NI focus States | |||
| VAS/ISG2 | Support State level TOT on MNCHW microplanning across the 7 States | |||
Annex D: Timelines: July 2025 to February 2026
| Project Name | Activity Name | July 2025 | August 2025 | Septem ber 2025 | October 2025 | November 2025 | Decem ber 2025 | January 2026 | February 2026 |
| VAS/ISG2 | Support inception and planning (review of MNCHW) meeting with key stakeholders on VAS in 3 target states (Sokoto, Kebbi and Cross River States) | X |
P a g e
| VAS/ISG2 | Create demand for Nutrition interventions/VAS for uptake by beneficiaries through Zonal facilitators | X | X | X | X | X | X | ||
| VAS/ISG2 | Engagement of Ward Development Committee (WDC) for demand creation for VAS across 7 NI focus States | X | X | ||||||
| VAS/ISG2 | Support technical review meeting with 36 State Nutrition Officers and FCT Abuja to review semester 1, 2025 MNCHW implementation and | X |
| plan for semester 2 MNCHW campaign. The review meeting will be conducted in collaboration with NPHCDA/FMoHSW | ||||||||||
| VAS/ISG2 | Support to national conference and review of national documents | X | X | |||||||
| VAS/ISG2 | Support Annual review meeting | X | ||||||||
| VAS/ISG2 | Support Outreach teams’ engagement in Cross River State | X | X | |||||||
| VAS/ISG2 | Support to 14 high risk LGAs in Katsina state | X | ||||||||
| VAS/ISG2 | Town announcers’ engagement for demand creation for VAS across 7 NI focus States | X | X | |||||||
| VAS/ISG2 | Support State level Training of Trainers (ToT) on MNCHW microplanning across the 7 States | X | ||||||||
Important Note: Project activities are grouped into 3 groups below.
Group 1:
- Activity 1: Support inception and planning meeting with key stakeholders on VAS in 3 target State (Sokoto, Kebbi and Cross River States)
- Activity 2: Create demand for Nutrition interventions/VAS for uptake by beneficiaries & monitor implementation through Zonal facilitators
- Activity3: Engagement of Ward Development Committee (WDC) for demand creation for VAS across 7 NI focus
States
Group 2:
- Activity 4: Support technical review meeting with 36 State Nutrition Officers and FCT Abuja to review semester 1, 2025 MNCHW implementation and plan for semester 2 MNCHW campaign. Ø Activity 5: Conduct annual review meeting
- Activity 6: Support to national conference and review of national documents
- Activity 9: Town announcers’ engagement for demand creation for VAS across 7 NI focus States
Group 3:
- Activity 7: Support Outreach teams’ engagement in Cross River State
- Activity 8: Support to 14 high risk LGAs in Katsina State
- Activity 10: Conduct State level Training of Trainers (ToT) on MNCHW microplanning across 7 States
You are advised to please read carefully, the guidelines on the ToR and to respond in the prescribed format. Also share your financial proposal by filling out the shaded sections of the attached excel document (VAS BUDGET – EVENT MGT – Annex E) and other section accordingly.
Please submit your proposal along with other relevant documents listed in the ToR to: [email protected] not later than Monday 17th July 2025 before 11:59PM deadline for submission.
For further enquiries or clarifications, please write to [email protected] on or before Monday 7th July 2025.
Thank you.
