SUPPLIER REGISTRATION NOTICE
SUPPLY AND DELIVERY OF GOODS AND SERVICES FOR THE PERIOD 2025 to DECEMBER 2027
Founded in 1992, Nutrition International is a global organization focused on delivering low-cost, high-impact nutrition interventions to those who need them most. Our world-class expertise, combined with over 30 years of on-the-ground experience, has enabled us to multiply impact by partnering countries, donors and implementers to reach one billion people to date. Whether we are conducting cutting-edge research, influencing policy, improving delivery, or integrating nutrition into broader development programs, our ethos remains the same: we make a difference, because nutrition is the difference.
Nutrition International-Nigeria invites applications from interested, eligible, and established firms for the registration of suppliers for the provision of goods and services for the period ending 2027. The registration is open to the following categories:
| Category No | Category Description |
| Goods | |
| NI/01/2025 | Supply of computers, laptops, cameras, servers, UPS, printers, scanners, & phones. |
| NI/02/2025 | Supply and delivery of general office stationeries. |
| NI/03/2025 | Supply and delivery of design, artwork and printing of Information Education Communication (IEC) Materials. |
| NI/04/2025 | Supply and delivery of promotional items (Shirts, T-shirts, bags, caps, umbrellas, pens, mugs etc.). |
| Services | |
| NI/05/2025 | Provision of Taxis and car-hire services. |
| NI/06/2025 | Provision of Air ticketing services (accredited by IATA/KATA). |
| Consultancies services | |
| NI/07/2025 | Provision of event management consultancy service. |
| NI/08/2025 | Research and MEAL consultancy Services. |
Interested and eligible firms should send their official business email address to [email protected] in order to receive the supplier registration document containing detailed terms and conditions, and for purpose of receiving any addenda, should they arise. The subject line of the email should clearly indicate the category number for which a firm is expressing interest.
One copy of complete Tender Documents, “Original” enclosed in plain sealed envelope, marked with the tender number and description and the words “Do Not Open Before the Opening Date’’ shall be addressed to: –
Finance Manager
The Plaza, 1st Floor,
Office 11, 23 Ibrahim Tahir Lane, Cadastral Zone B05,
Utako, Abuja
and be deposited at Tender BOX at receptionso as to be received on or before “June 04,20205 at 2.00PM. Late submissions will be rejected.
Women, Youth and Persons with Disability owned enterprises are encouraged to apply.
- GENERAL INSTRUCTIONS TO TENDERERS
- Introduction
Nutrition International invites applications from interested, reputable and eligible firms for registration of supply and delivery of goods and services for the period 2025 to December 2027. Interested suppliers are invited to submit the required documentation for possible consideration. Firms whose applications are successful will be engaged on a need basis through a competitive process.
- Attachments and Documentation
This document includes Attachments and a list of mandatory documentations to be submitted by the interested firms. The list of documents to be submitted is listed in Annex 1. The following Annexures form part of this document.
Annex 1 – Evaluation Criteria
Annex 2 – List of motor vehicle owners (Applies to Car Hire Category only)
Annex 3 – General Information
Annex 4 – References
Annex 5 – Sworn In Conflict-of-Interest Form
Annex 6 – Supplier Code of Ethics
- Evaluation and Eligibility CriteriaEvaluation Committee
The Supplier Registration Evaluation Committee shall be composed of the Bid Administrator and a minimum of three (3) staff members appointed by the Nutrition International. The committee shall be responsible for the review, verification, and evaluation of supplier registration documents in accordance with the Procurement policy and criteria set forth in the supplier registration document. The committee members shall act with impartiality, maintain confidentiality throughout the process, and declare any conflict of interest prior to undertaking the evaluation.
- Eligibility Criteria
To be considered for registration, interested suppliers must submit all the documentation requested including filling in the required information under Annexures 2, 3 and 4. It is the responsibility of each supplier to ensure the accuracy and completeness of the information given. Incomplete information will lead to automatic disqualification.
Past performance will be given due consideration in the selection of firms. Interested suppliers must have carried out successful supply and delivery of similar items / services to other institutions and demonstrate the willingness and commitment to meet the registration criteria as set in Annex 1.
To arrive at the most competent and established firms, Nutrition International will conduct a site visit to all the firms that have met the registration criteria to further assess their capacity, and the authenticity of the information submitted. Firms are required to provide the exact location of their fixed business premises which must be in NIGERIA. Nutrition International reserves the right to contact the organizations provided with references without prior notification from the firm.
It is understood and agreed that the supplier registration data on prospective firms is to be used by Nutrition International in determining, according to its sole judgment and discretion, the qualifications of prospective firms to perform in respect to the category as described. Prospective suppliers will not be considered qualified unless in the judgment of Nutrition International they possess the capability, experience, qualified personnel available and suitability of equipment and net current assets or working capital sufficient to satisfactorily execute the contract for goods and services.
- Use of Registered supplier list.
Prequalification by Nutrition International does not guarantee the award of any contracts or revenue. We acknowledge that inclusion on the list of registered suppliers only allows us to be considered for future procurement opportunities through the issuance of RFx. We further recognize that we must continue to meet all applicable requirements and compete on a case-by-case basis as needs arise.
- Bids Confidentiality
All information, documents, specifications, data, and other materials provided by either party in relation to this supplier registration, including any correspondence or discussions, whether written, oral, or electronic, shall be treated as confidential. This includes, but is not limited to, technical, commercial, financial, and operational information.
- Clarification
Questions that may arise from the supplier registration document must be directed to [email protected]. Nutrition International reserves the right to request additional information from prospective suppliers.
- Language
All the documents that form part of the supplier registration must be written in ENGLISH
- Removal from the approved supplier list
Should a condition arise between the time the firm is registered to bid which in the opinion of Nutrition International could substantially change the performance and qualification of the firm or its ability to perform such as but not limited to bankruptcy, fraud, corruption, non-performance, change in ownership or new commitments. Nutrition International reserves the right to remove the firm from the list of registered suppliers.
- Taxes and Custom Clearance
It is the responsibility of the supplier to pay all taxes payable as applicable for all goods and services to be supplied. Additionally, suppliers shall be responsible for custom clearance of their imported materials.
- Contract Price and Payments
The contract shall be at a unit price against the quantities required. Prices quoted must be inclusive of all delivery charges and applicable taxes. All purchases shall be on credit for a minimum of thirty (30) days.
- Anti-Fraud and Corruption
NI has zero tolerance for fraud and corruption and expects the suppliers to share Nutrition International’s values of integrity and transparency as a trusted partner. The supplier therefore commits to preventing and detecting corruption and bribery in accordance with Nutrition International’s Anti-Fraud and Corruption policy. Information with respect to any actual or suspicious corrupt or fraudulent practice in relation to any procurement can be forwarded to [email protected]
- Safeguarding, Social Responsibility and Human RightsResponsibilities of the Supplier and the Suppliers’ Downstream Partners
Safeguarding, social responsibility and respect for human rights are central to Nutrition International’s expectations of the suppliers and the suppliers’ downstream partners supporting this Supplier Registration Document. It is the responsibility of the Supplier to ensure that its downstream partners comply with Section 1.12.1 in its entirety. The suppliers must ensure that robust procedures are adopted and maintained to eliminate the risk of poor human rights practices within their delivery chain environments. These practices include sexual exploitation, abuse and harassment; all forms of child abuse; inequality or discrimination on the basis of race, gender, age, religion, sexuality, culture or disability.
The supplier and their downstream partners supporting any NI activities must place an emphasis on the control of these and further unethical and illegal employment practices, such as modern-day slavery, forced and child labour and other forms of exploitative and unethical treatment of workers and aid recipients.
The supplier declares and guarantees that neither the supplier, nor its employees involved in the Agreement:
- have been convicted during a period of three (3) years prior to and since the submission of the proposal, by a court of law in Canada or in any other jurisdiction for an offence involving fraud, bribery, corruption, sexual misconduct, harassment, assault, or any related offense; or
- are under sanction, for an offence involving fraud, bribery, corruption, sexual misconduct, harassment, assault, or any related offense, imposed by a government, an international governmental organization, or an organization providing development assistance.
- Child Safeguarding
The Supplier fully acknowledges the duty of care to protect and promote the welfare of children and young people. The Supplier will be committed to ensuring child safeguarding practice reflects statutory, legal, legislative responsibilities, as well as current guidance and advice, and complies with NI’s child safeguarding policy. Should the Supplier not have a child safeguarding policy, then NI’s Global Child Safeguarding Policy shall be the guiding document, taking into consideration best practices and any specific local requirements. The Supplier will promptly notify NI of any changes to any specific statutory, legal, legislative child safeguarding responsibilities or organizational child safeguarding policy changes.
- Anti-Terrorism
- The Supplier hereby certifies that consistent with Local and International, including Canadian and United Nations Security Council resolutions, both NI and the Supplier are fully committed to the international fight against terrorism and that the Supplier does not advocate, support, assist or engage in, and has not advocated, supported, assisted or engaged in, any terrorist activity.
- The Supplier will seek to ensure that none of the funds or assets provided under this Agreement are made available or used to provide support to individuals, groups or entities associated with terrorism including those named on the following lists as updated from time to time.
Government of Canada – Office of the Superintendent of Financial Institutions: http://www.osfi-bsif.gc.ca/Eng/fi-if/amlc-clrpc/atf-fat/Pages/default.aspx
Government of Canada – Public Safety Canada: https://www.publicsafety.gc.ca/cnt/ntnl-scrt/cntr-trrrsm/lstd-ntts/crrnt-lstd-ntts-en.aspx
United Nations: https://www.un.org/sc/suborg/en/sanctions/un-sc-consolidated-list
- The Supplier shall immediately notify NI in writing if it becomes aware of any breach of Clause 1.12.1, or has reason to believe that it has or any of the Suppliers’ Personnel, servants, agents or sub-contractors, or any person acting on their behalf have:
- been subject to an investigation or prosecution which relates to an alleged infringement of Clause 1.12.1.
- been listed by any government department or agency as being debarred, suspended, proposed for suspension or debarment, or otherwise ineligible for participation in programs or contracts.
- In the event of material breach of this clause, NI will reserve the right to terminate this agreement with the supplier, suspend payment to the Supplier or sanction the Supplier and any of its related or affiliate parties or take any other corrective action as necessary, including reimbursement of funds utilized in contravention of this section of the Supplier Registration Document.
- The Supplier shall include a corresponding provision related to Anti-Terrorism in any sub-contract or sub-agreement that the Supplier enters into for the purposes of this Agreement.
- Anti-Fraud and Corruption
- Nutrition International has zero tolerance for fraud and corruption and expects the Supplier to share NI’s values of integrity and transparency as a trusted partner. The Supplier therefore commits to preventing and detecting corruption and bribery in accordance with Nutrition International’s Anti-Fraud and Corruption Policy.
- The Supplier, through its employees, agents, representatives or subcontractors, will not make or cause to be made, or receive or seek to receive, any offer, gift or payment, consideration or benefit of any kind, which would or could be construed as an illegal or corrupt practice, either directly or indirectly to any party, as an inducement or reward in relation to the execution of this agreement or any arrangement or provision of funds in relation to its operations.
- In the event of actual or suspected fraud and corruption, the Supplier will notify NI within five (5) business days of such occurrence and any remedial actions or steps taken.
- The Supplier will fully co-operate with any investigation into events covered under this section, whether led by NI or their authorized agents in accordance with Section 8 – Inspection and Audit of Books and Records.
- The Supplier will use its best endeavors to ensure that any employee, agent, representative or other entity it is responsible for will comply with this section.
- Any actual or proven amounts of fraud and corruption will be considered an ineligible expenditure under this Agreement. The Supplier is required to reimburse NI any amount misappropriated through Fraudulent and Corrupt Activities.
- In the event of an actual or suspected fraudulent or corrupt practices, NI will reserve the right to terminate any agreement with the Supplier, suspend payment to the Supplier or sanction the Supplier and any of its related or affiliate parties or take any other corrective action as necessary.
- The Supplier shall include a corresponding provision related to Anti-Fraud and Corruption in any sub-contract or sub-agreement that the Supplier enters into for the purposes of this Agreement.
- International Sanctions
The Supplier declares and guarantees that any fees paid for the services will not knowingly be used, either directly or indirectly, to do business with countries or persons subject to sanctions imposed by Canada or the United Nations under the Special Economic Measures Act, S.C. 1985, c.17, the United Nations Act, S.C. 1985, c. U-2, the Export and Import Permits Act, S.C. 1985, c. E-19, and all other international conventions related to sanctions to which Canada has adhered. A general list of, and information about, sanctions in effect can be accessed via the link below: Click here to access a list of current sanctions
- Gender Equality
The Supplier acknowledges that it has a Gender Equality Policy which aims to promote gender equality in all its operations to prevent gender discrimination. Should the Supplier not have a Gender Equality Policy, then NI’s Gender Equality Policy shall be the guiding document. The Supplier will promptly notify NI of any changes to any specific statutory, legal, legislative responsibilities in relation to gender equality or organizational Gender Equality Policy changes.
- Whistleblower Protection
The Supplier will ensure that it has a Whistleblower Protection Policy in place that supports its employees, whereby acting in good faith and on the basis of reasonable belief, it employees becomes aware of actual, suspected or intended misconduct, unlawful activity, suspicious financial management, or other accountability concerns, are given the opportunity to report such misconduct or incidents without reprisal to their senior management. Should the Supplier not have a Whistleblower Protection Policy, then NI’s Whistleblower Protection Policy should be the guiding document.
- Sexual Harassment
The Supplier acknowledges that it has a Sexual Harassment Policy which provides and maintains a work environment in which all employees are free from sexual harassment. Furthermore, the Supplier is committed to creating a healthy and safe work environment that enables its employees to work free from unwelcome, offensive and discriminatory behaviour. Sexual harassment at the workplace is a form of discrimination. Protection against sexual harassment and right to work with dignity are universally recognized human rights by international conventions and instruments. The Supplier will ensure that its rules and procedures for the prevention, prohibition and punishment of sexual harassment of Individuals at the workplace are strictly enforced. Should the Supplier not have a Sexual Harassment Policy, then NI’s Sexual Harassment Policy shall be the guiding document.
- Sexual Exploitation
The Supplier acknowledges that it has a Sexual Exploitation Policy, and any such policy will ensure that any person working for, or representing, the Supplier must respect the rights and dignity of the individuals and communities in which the Supplier serves. In upholding these rights, the Supplier will promote an environment free of sexual exploitation and sexual abuse. Sexual exploitation includes, but is not limited to:
- Any act or type of harassment that could cause physical, sexual or psychological harm or suffering to individuals, especially women and children.
- Any act or behaviour that exploits the vulnerability of beneficiaries or that allows them to be put in compromising situations.
- Engaging in sexual activity with people under the age of 18.
- Engaging in sexual exploitation or abuse of beneficiaries under any circumstances.
- Any act or behaviour that seeks sexual acts or favours in exchange for access to participate in – or to receive benefit from – any Nutrition International program or activity.
The Supplier will use its best endeavors to ensure that any employee, agent, representative or other entity it is responsible for will comply with this paragraph. The Supplier will promptly notify NI of any suspected or detected exploitation or abuse and the actions taken by the Supplier in response. Should the Supplier not have a Sexual Exploitation Policy, then NI’s Sexual Exploitation Policy shall be the guiding documents
ANNEX 1
EVALUATION CRETERIA
The Tenderer shall submit ALL the documents listed below with their Tender. Failure to submit any of these documents or to complete the required forms will result in disqualification.
Evaluation Criteria
| No | Documents Required | Category it applies for | Submitted? Mark as (Yes or No) |
| Valid Copy of certificate of incorporation/registration | All | ||
| Copy of Certificate of Confirmation of Directors and Shareholding. | All | ||
| Copy of a valid tax compliance certificate | All | ||
| A duly filled reference form as per ANNEX 4 with copies of at least 3 Contracts/PO attached for each reference for experience. Each PO/Contract should not be less than NGN 2,500,000 [Copies of the Contract/Purchase Orders should have been issued between the year 2022 and 2025] | All | ||
| Duly signed and stamped Conflict of Interest form and supplier Code of Ethics in Annex 5&6 [Must be in the organization official letter head] | All | ||
| Attach manufacturer’s authorization letter or a letter from an authorized dealer who is authorized by the manufacturer to supply their products | NI/01/2025-2027 | ||
| List 10 of cars as per Annex 2 table format [Attach Copies of logbook] | NI/05/2025-2027 | ||
| Must have accreditation to professional body IATA/KATA for the last year | NI/06/2025-2027 | ||
| Submission of One original copy of tender document properly Tape Bound, Stamped and Paginated, serialized tender document (each page of the tender submission must have a number, and the numbers must be chronological). For pagination, Arabic Numerals shall be used, i.e. 1,2,3. It is mandatory to provide a Table of Contents (TOC) in the document. The TOC should clearly indicate the corresponding page for each document requested. | All |
ANNEX 2
LIST OF MOTOR VEHICLE OWNERS
(APPLIES TO CAR HIRE CATEGORY ONLY)
In the format below list at least 10 motor vehicles owned by your organization. Indicate the nature of ownership either as ‘’fully Owned’’ or ‘’Hired’
| NO | Make | Model | Registration Number | Year Of Manufacture | Logbook Number | Ownership |
ANNEX 3
GENERAL INFORMATION
| Legal (official) name(s) of the institution/company | |
| Owner Name (if different from above) | |
| Business Address (Mailing) | |
| Business Address (Physical – if different form mailing) | |
| Number of Staff working Full time | |
| Number of temporary staff | |
| Contact Person Phone Fax Website Email address of contact |
ANNEX 4
REFERENCES
Provide SEVEN current customers as per the format below. Additionally, for each of the organizations cited, attach at least THREE recent Copies of Contract/Purchase Orders from each of these organizations. Copies of the Contract/Purchase Orders should have been issued between the year 2022 and 2025
- Organization 1
| Name of Organization/Business | |||
| Name of Contact Person | Title | ||
| E-mail: | Phone: | ||
| Type of product / service provided to client | |||
- Organization 2
| Name of Organization/Business | |||
| Name of Contact Person | Title | ||
| E-mail: | Phone: | ||
| Type of product / service provided to client | |||
- Organization 3
| Name of Organization/Business | |||
| Name of Contact Person | Title | ||
| E-mail: | Phone: | ||
| Type of product / service provided to client | |||
ANNEX 5
SWORN IN CONFLICT OF INTEREST FORM
The Country Director
Nutrition International Date: ___________
The Plaza, 1st Floor,
Office 11, 23 Ibrahim Tahir Lane, Cadastral Zone B05,
Utako, Abuja,
Dear Sir/Madam,
We hereby acknowledge and agree to the following terms:
- We understand that being prequalified by Nutrition International does not guarantee any business or revenue.
- We acknowledge that we must still meet all requirements and compete for individual opportunities based on need.
- The information provided in our application is accurate to the best of our knowledge and belief.
- We acknowledge that our prequalification status grants us the opportunity to participate in restricted tenders or requests for quotations issued by Nutrition International.
- We commit to refraining from engaging in any corrupt practices with Nutrition International’s staff or directors.
- We confirm that we have not been debarred from participating in any Nutrition International procurement proceedings.
- We understand the importance of promptly disclosing any actual, potential, or perceived conflict of interest in writing to Nutrition International as soon as it arises. This includes, but is not limited to:
- Relationships with employees, officers, or agents of Nutrition International.
- Financial interests in, or from, entities connected to the procurement process.
- Prior engagements that may affect objectivity or independence in decision-making.
- Should there be any changes to our legal, technical, financial, or contractual status, we commit to promptly informing Nutrition International.
- We acknowledge that Nutrition International has the right to review our pre-qualification status based on any such changes.
- We agree not to use any confidential or privileged information obtained during the procurement process for personal or third-party gain.
- We understand that failure to disclose any conflicts of interest, or attempts to conceal them, may result in disqualification from the tender or procurement process, or termination of any awarded contract.
- We are committed to conducting our business with Nutrition International in full compliance with these terms and in a manner that supports ethical and transparent procurement practices.
- We enclose all the required documents and information for the registration evaluation, as per the supplier registration guidelines.
Thank you for the opportunity to participate in your supplier registration process. We look forward to working together in the future.
Sincerely,
| Applicant’s Name | |
| Designation | |
| Signature | |
| Date | |
| Company stamp |
ANNEX 6
SUPPLIER CODE OF ETHICS
Nutrition International expects all suppliers to uphold the highest standards of ethical conduct in all business activities. The following principles are expected of all vendors:
- Integrity: Vendors must conduct business in an honest, transparent, and ethical manner, ensuring that all representations and information provided are truthful and accurate.
- Compliance with Laws: Vendors are required to comply with all applicable local, national, and international laws, regulations, and standards in the countries where they operate.
- Non-Discrimination: Vendors must not engage in any form of discrimination or harassment based on race, gender, age, religion, disability, or any other protected status.
- Respect for Human Rights: Vendors shall respect the fundamental human rights of all individuals and ensure that no forced, compulsory, or child labor is used in the provision of goods or services.
- Environmental Responsibility: Vendors must comply with all environmental regulations and take steps to minimize any negative environmental impact in their operations and throughout their supply chain.
- Confidentiality: Vendors must maintain the confidentiality of all sensitive information, including proprietary data and business practices, and must not disclose such information to any unauthorized parties.
- Conflict of Interest: Vendors must disclose any actual or potential conflicts of interest that may arise during the business relationship with Nutrition International.
- Fair Competition: Vendors must engage in fair competition and avoid any practices that could be construed as anti-competitive, fraudulent, or corrupt.
By partnering with Nutrition International, vendors acknowledge the importance of these ethical standards and agree to comply with this Code of Ethics in all dealings related to the procurement process.
Sincerely,
| Applicant’s Name | |
| Designation | |
| Signature | |
| Date | |
| Company stamp |
