Concern on Climate Change for the Community Initiative (FOURCi) is a non-profit organization group of Academics, Environmentalists, Agricultural Experts, Health experts, Building Experts and community volunteers coming together with their different expertise with one voice and concern towards safeguarding the future of our climate. Currently, the organization has focused its attention on the North East of Nigeria with special emphasis on Borno, Adamawa and Yobe State. (BAY) state.
FOURCi is currently intervening through the promotion climate resilience agriculture and livelihood using community based approach.
We are recruiting to fill the position below:
Job Title: Programs Manager
Location: Gombi and Hong,( Adamawa State)
Slot: 1 Openings
Contract Duration:7 Months
Start Date: ASAP
Job Summary
The Program Manager of FOURCi is responsible for planning and overseeing projects within FOURCi from the initial ideation through to completion. He/She will coordinate staff and processes to deliver projects on time, within budget and with the desired outcomes aligned to objectives.
Specific Responsibilities:
The specific duties and responsibilities of the Project Manager of FOURCi include the following points primarily, but are not limited to the following:
Strategic Vision
• Provide overall strategic direction, leadership, technical and operational management of the project team to ensure the timely and qualitative delivery of project objectives.
• Support development of cross-team coordination mechanisms to ensure effective collaboration and integration across key project areas and functions.
• Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
• Contribute to and oversee learning of the project and share them with stakeholders.
• Develop and organize activities to leverage existing and secure new resources and support for programs.
Project Implementation
• Lead the implementation of high quality program activities in line with grant agreement and technical and operational requirements
• Ensure that implementation is accelerated and on track in line with approved budget and required quality.
• Support the development of Detailed Implementation Plan (DIP) and procurement plan and other project management tools.
• Ensure that effective monitoring and performance management systems are in place for achieving prior agreed program activity targets, budget allocations and financial expenditures, ensuring that value for money can be effectively demonstrated to the donor and activities and expenditures are compliant with donor requirements
• In coordination with technical leads, continually reflect on the extent to which implementation of activities and outputs will lead to the achievement of desired outcomes and make necessary adjustments
• Conduct planning meetings with key program staff, while ensuring adequate planning documents are established and maintained
• Monitor progress of activities against the detailed implementation plan and log frames while evaluating the relevance and appropriateness of the intervention.
• Identify technical and operational program supply needs and coordinate with logistics teams to put in place a sensible phased procurement plan.
• Prepare timely and quality program and donor reports on project activities in compliance with internal requirements and any relevant external donor requirements.
• Ensure that activities are appropriately planned, that delays and constraints are documented, and solutions identified.
• Ensure programs are adequately resourced and oversee timely expenditure of approved budgets, ensuring appropriate spend and proper and effective use of program resources.
• Timely flag and discuss key challenges, incidents and divergence from the donor-approved plans.
• Oversee timely expenditure of project budget, avoiding both under spending and overspending on grant line items.
• Produce high quality reports within agreed reporting schedules.
• Take full responsibility for the delegated budget holding function, participate actively in finance meetings and contribute to financial decision making.
• Ensure program delivery happens in strict adherence to security policy and procedures.
• Document program learning, and incorporate analysis and lessons learned into new strategies/activities and advocacy work.
Project Management
• Strategically plan staffing needs to implement the program, supporting the timely recruitment, orientation, and training of new staff as required
• Technical management and supervision of program staff, working closely with the Program officers to ensure that they have clear objectives and received meaningful feedback on their performance
• Identify development needs, prepare and deliver appropriate training plans, and support program staff to access other relevant training and development opportunities
• Supervise assigned Coordinators: maintain updated job descriptions for each position, conduct annual performance evaluations, identify staff skills development needs.
• See that all staff and partners are aware of and understand FOURCi’s policies and procedures; take appropriate disciplinary measures as needed.
• Lead, manage and motivate the program staff, ensuring they have clear objectives and receive meaningful feedback on their performance regularly, in collaboration with the human resources department.
• Lead on capacity building of staff through coaching, mentoring and training.
• Create and maintain a cooperative and positive working environment where staff have clear roles and responsibilities, participate in decision-making and are supported in progressing towards their objectives.
• In close collaboration with the project team, finance, operations, and administrative staff ensure that all components of the project are implemented in alignment with donor and FOURCi policy guidelines.
• Ensure project implementation is on time, target, and budget, using effective M&E systems to reach desired impacts.
• Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and FOURCi policies and procedures.
• In coordination with the MEL focal point, ensure that robust MEL knowledge management and quality assurance systems are in place, adhered to and used as decision making tools to inform adaptive management, while also capturing best practices and lessons learned across programs.
• Ensure timely preparation of high-quality progress, project, and donor reports in both content and form from the project implementation team.
• Fulfill FOURCi’ Program Management Minimum Standards based on the Program Management in FOURCi’s guidelines.
• Ensure all interventions adhere to FOURCi’ policy, Gender Policy, Safeguarding Policy, Do No Harm principles, and beneficiary accountability standards.
Team Management
• Create a work atmosphere conducive to professional growth and development of excellent personnel at all levels, proactively seeking out capacity building opportunities and engaging in the career development of project staff.
• Identify technical skills gaps of field staff to provide necessary support through training, workshops, and materials as per need.
• Build capacity of field and implementing partner staff as required
• Provide technical support to the project and partner staff to review the learning’s and understand best practices, produce notes and record it.
• Assist the project team to organize project related events and produce reports, in coordination with the field staff.
• Provide ongoing technical assistance to local partner staff, MC staff and community stakeholders on the implementation of the activities
• Implement and ensure all team members, including partners, are effectively using the performance planning and management system, establishing performance expectations, and regularly providing constructive feedback.
Monitoring, Evaluation, Accountability and Learning:
• Make frequent visit to project sites to monitor and oversee project implementation and provide technical and managerial guidance/support identifying issues that need timely action and support at different levels.
• Work with the MEAL team to develop tools and ideas to ensure that the program is monitored against measurable and appropriate indicators.
• Ensure regular post distribution monitoring is carried out appropriately, and contributes to situation/response analysis, and any corresponding revision of program plans
• Support program assessments, evaluations and other reviews required in the program.
• Ensure that learning and good practice is gathered, documented and shared with the wider program.
• Work closely with the Program MEAL Team the CO MEAL Team to develop appropriate monitoring and evaluation plans and with managers of technical components to ensure technical program objectives are met.
Finance & Compliance Management
• Monitor adherence to the grant agreement, FOURCi and donor policies and procedures and relevant external rules and regulations.
Influence & Representation
• Identify, build and manage collaborative partnerships with partners, grantees, donors, local governments and other stakeholders.
• Communicate effectively to ensure overall project targets and donor obligations are met.
• Demonstrate flexibility, resilience, and ability to maintain positive relationships and composure.
• Maintain high ethical standards and treat people with respect and dignity.
• Exhibit an awareness of their strengths and development needs
Security
• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that the team members and community operate in a secure environment and are aware of policies.
Accountability to Affected People
FOURCi team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiaries and communities as equal partners in the design, monitoring and evaluation of our projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and FOURCi’s policies, procedures, and values at all times and in all in-country venues.
OTHERS
• Ensure proper integration of child safeguarding and into sector specific project planning and implementation.
• FOURCi as a humanitarian agency is expected to respond as and when a crisis and humanitarian situation engulfs. As a FOURCi employee all staff are expected to be part of humanitarian and emergency response in addition to their regular roles and responsibilities.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Conduct themselves both professionally and personally in such a manner as to bring credit to FOURCi and not to jeopardize its humanitarian mission.
II. QUALIFICATIONS (KNOW HOW)
EDUCATIONAL TRAINING AND SKILLS: Administrative & General Skills
• Level of Education – Master’s Degree or equivalent in a relevant field
• Communication & Interpersonal Skill Level – Excellent
• Language Requirements – English – Excellent
• Level of IT Expertise Required – Good
Experience Expectations:
• Demonstrable experience of developing and managing major donor contracts and grants.
• At least 5-7 years of experience in program management and administration, financial management, award contractual compliance, sub-award management, and tracking project performance and costs via specific funding streams.
• Experience of project and financial management of multi-partner or agency consortia.
• Demonstrated experience in successfully fulfilling performance objectives, including the timely implementation and reporting of donor-funded program activities.
• Strong understanding of key principles of advocacy, monitoring and evaluation, child participation and accountability.
• Demonstrated ability to manage, motivate, mentor and direct staff while creating a positive team environment.
• Strong skills in coordinating and collaborating with others in partnership.
• Proven track record of solving complex problems through analysis, definition of a clear way forward and ensuring buy-in.
• Ability to present results and products to the donor and other key stakeholders.
• Training, facilitation, briefing and presentation skills.
• Experience in proposal development for institutional donors.
• Demonstrated experience of building and leading a team of senior staff with different backgrounds and expertise.
• Previous working experience in fragile states.
• Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting, supervision and performance management, etc.
• Skills and experience in program monitoring review, reporting and evaluation.
• Commitment to and understanding of FOURCi’s aims, values and principles.
Desirable:
• Knowledge of current trends, activities and best practices in Nigeria.
Skills And Behaviors (our Values in Practice)
Accountability:
• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyze complex sets of relationships and situations
• Holds self and others accountable
Collaboration:
• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to.
Creativity:
• Designing more effective admin systems
• Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity. Security
• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that the team members and community operate in a secure environment and are aware of policies.
Accountability to Affected People
FOURCi team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiaries and communities as equal partners in the design, monitoring and evaluation of our projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and FOURCi’s policies, procedures, and values at all times and in all in-country venues.
Method of Application
Interested and qualified candidates should forward their CV to: [email protected] or [email protected] using the Job Title as the subject of the mail.
NOTE: ONLY SUCESSFULLY CANDIDATE WILL BE CONTACTED
