Our combined knowledge and expertise will enable the Africa Initiative for Governance (AIG) to achieve its goals over time. Our founder and principals are leading figures from business, government, and academic life.
- Experience 3 years
- Location Abuja
- Job Field NGO/Non-Profit
The Programs Associate will manage the execution of projects and programmes under the consulting unit of the Aig-Imoukhuede Foundation and report to the Head, Consulting Unit. The ideal candidate will be a person with exceptionally proficient writing and oratory skills, interested in working on civil service-related projects and has ability to brainstorm ideas.
The Programme Associate would normally receive guidance from more senior staff in the consulting unit and other units. However, s/he may receive indirect guidance from other sections and units relevant to his role such as administrative, financial/budgetary rules and regulations that will guide the work of the Programme Associate. S/he is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme and project activities and implement administrative requirements and other programme management related activities.
Responsibilities
Programmes Support & Research
- Assist with the design, implementation, and adaptation of the Consulting Unit’s programmes.
- Plan and execute planning needed to carry out programs including coordinating of guest speakers, program venues (off site), and timely & friendly communication with programme stakeholders and partners.
- Support and contribute to the Unit’s strategic vision, and the continued evolution of its programmes.
- Facilitate or assist with the facilitation of programmes, including teaching workshops, leading discussions, and moderating panels.
- Assist with designing and maintaining systems to track important programme metrics for data driven decision making, continuous learning and program evolution based on results.
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans.
- Liaise with other staff within the organization and contribute to the organization’s overall effectiveness.
- Support proposal development processes as needed.
Administrative Support
- Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
- Provide support to the Unit with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
- Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
- Maintain all programme files, database and documentation.
- Contribute to the review and analysis of projects and programmes, mid-year and year-end reports ensuring compliance with established policies, guidelines, procedures and standards.
- Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
- Prepare and issue contracts.
- Make pertinent logistical arrangements for the prompt and effective implementation of activities and arrange external and internal meetings where necessary.
Financial Management
- Prepare requests for advance of funds and/or direct payments.
- Monitor budget expenditures and maintain a proper record of budgets and spending.
- Prepare proposals for budget revisions.
- Prepare and submit expenditure and budget status reports.
- Liaise with internal or external auditors wherever required.
- Prepare reports as scheduled and special reports as required for budget preparations and audit.
- Advise and assist international and national consultants and others on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services.
- Undertake other financial and administrative tasks on an ad hoc basis.
Procurement
- Arrange for procurement of equipment, supplies and services
- Arrange for equipment maintenance and insurance as required;
- Physically clear and ensure delivery of equipment and supplies procured
- Maintain an equipment and spare inventory including verification and transfer when required.
QUALIFICATIONS
Educational Requirements & Relevant Job Experience
- A Bachelor’s degree and/or master’s degree in Economics, Business Administration, Public Relations or similar field.
- At least three years of previous experience in project administrative and financial management or related work for a donor organization, consulting company, or NGO is an advantage.
- Experience in administrative work, accounting/finance, economics, or other substantive area is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Functional Skills
- Computer Literacy – Information Technology
- Programme Management (project formulation, project cycles and reporting standards)
- Results-Based Management
- Database Management
- Research
- Project Analysis
- Assessments and Surveys
COMPETENCY REQUIREMENTS
Core Competencies
- Accountability
- Communication (Written and Oral)
- Organizational Awareness
- Teamwork & Collaboration
- Time Management
- Commitment to Continuous Learning
- Client & Result Orientation
Managerial Competencies
- Empowering and Building Trust
- Managing Resources
Cross-Functional Competencies
- Analytical Thinking
- Planning and Organizing
- Stakeholder Management
Interested and qualified candidates should send their CV and Cover Letter, addressing the position requirement to: [email protected] using the Job Title as the subject of the email.
