Learning through Skills Acquisition Initiative (LETSAI) is a youth-led, women-focused non-profit organization established in June 2015. LETSAI particularly targets women, youths and children, the most vulnerable members of the society; it addresses protection issues through sustainable livelihood, Gender-Based Violence (GBV), psychosocial support through women groups and counseling sessions, and women empowerment interventions. The organization works with the relevant stakeholders towards peace building, sensitize women on GBV, management of survivors of violence by building and developing the skills of women and young girls. Hygiene promotion as a component where best practices of hygiene are being enhanced through house to house sensitization. The organizational values include timeliness, good attitude, integrity, excellence and professionalism while mainstreaming gender in all her interventions.
OPEN POSITON/NO: PROCUREMENT AND LOGISTICS OFFCIER
POSITION CODE: LTS/UNI/BO/22/PAL
PROJECT DURATION: 12 months
PROJECT LOCATION: DIKWA AND SHANI (Borno state)
APPLICATION DEADLINE: 18th February, 2021
ROLES AND RESPONSIBILITIES
Procurement:
- Serve as a Procurement Officer for the project, assuring all sub-contracts, consultant and other service contracts, and purchase orders awarded by the project are in compliance with LETSAI Procurement Policy for offices rules and regulations.
- Identify vendors for office lease, utilities, furniture, equipment, programmatic supplies and other necessary office services in accordance with LETSAI procurement procedures and in consultation with LETSAI’s regional and head offices.
- Execute procurement tasks for all procuring equipment and services (hotel, airline tickets, etc.).
- Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services. Confirm any other relevant information from requestors and seek recommendation from regional or head office IT support team members for related IT goods.
- Coordinate and ensure that all project related purchases are reviewed and approved in accordance with the purchase authorization matrix.
- Maintain records of all transactions, ensuring that an efficient filing system for records of all quotations, procurement process, copies of records of expenditure, receiving reports, receipts, local order forms, etc. are kept accountable and easily accessible by managers.
- Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the PO/SA. Furthermore ensure quality and opportune delivery of purchased goods/services.
- Responsible for project property control and inventory management; keeps records of controlled and managed equipment in LETSAI systems.
- Maintain record list of property and managed equipment for the project into RAMS application and submit relevant issues to home office.
- Act as the property control officer (asset move, asset lost, asset on loan, etc.) and responsible for proper recording of the project office assets.
- Responsible for asset disposal management as appropriate.
Administrative:
- Oversee payment preparation and documentation and liaise closely with the finance team concerning payment of purchased and delivered goods and services.
- Assist with processing and maintenance of encumbrances (Fee for Service Contracts, Lease Agreements, Rental Agreements, etc).
- Coordinate logistics planning and administration for travel, accommodation, and per diem for in-country conferences, meetings, and study tours.
- Support in-country project meetings, workshops and surveys. This may include booking rooms, coordinating schedules, issuing and tracking meeting invitations, preparing meeting agendas and supporting materials, and preparing meeting notes, as well as dispersing funds in the field.
- Provide high quality document formatting and production assistance.
- Other general administrative duties as assigned.
Domestic travel will be require
Educational background
Master’s degree in relevant field and 2 years working experience or Bachelor’s degree with 5 years working experience in project procurement and administration or relevant field.
METHOD OF APPLICATION: Email your CV, and Cover letter to [email protected]
Addressed to the Human resources Manager and include the position code and position on the subject of your mail.
FEMALE CANDIDATES ARE STRONGLY ADVISED TO APPLY
